Common use of Electronic Records and Signature Clause in Contracts

Electronic Records and Signature. The AAAPP authorizes, but does not require, the Sub-Recipient to create and retain electronic records and to use electronic signatures to conduct transactions necessary to carry out the terms of this contract. A Sub-Recipient that creates and retains electronic records and uses electronic signatures to conduct transactions shall comply with the requirements contained in the Uniform Electronic Transaction Act, Section 668.50, F.S. All electronic records must be fully auditable; are subject to Florida’s Public Records Law, Chapter 119, F.S.; must comply with contract Section 29, Data Integrity and Safeguarding Information; must maintain all confidentiality, as applicable; and must be retained and maintained by the Sub-Recipient to the same extent as non-electronic records are retained and maintained as required by this contract. 52.1 The AAAPP’s authorization pursuant to this section does not authorize electronic transactions between the Sub-Recipient and the AAAPP. The Sub-Recipient is authorized to conduct electronic transactions with the AAAPP only upon further written consent by the AAAPP. 52.2 Upon request by the AAAPP, the Sub-Recipient shall provide the AAAPP with non-electronic (paper) copies of records. Non-electronic (paper) copies provided to the AAAPP of any document that was originally in electronic form with an electronic signature must identify the person and the person’s capacity who electronically signed the document on any non-electronic copy of the document. ATTACHMENT I 14 ATTACHMENT II 24 ATTACHMENT III 34 ATTACHMENT IV 39 ATTACHMENT V 41 ATTACHMENT VI 45 ATTACHMENT VII 46 ATTACHMENT IX 47 ATTACHMENT X 48 ATTACHMENT XI 49 ATTACHMENT XII 50 ATTACHMENT XIII 51 I. SERVICES TO BE PROVIDED A. Definitions of Terms 1. Acronyms ADLs – Activities of Daily Living AAA – Area Agency on Aging ATTACHMENT I STATEMENT OF WORK APCL -Access Priority Consumer List CAP - Corrective Action Plan CFR – Code of Federal Regulations CIRTS - Client Information and Registration Tracking System DOEA or Department – Florida Department of Elder Affairs

Electronic Records and Signature. The AAAPP authorizes, but does not require, the Sub-Recipient to create and retain electronic records and to use electronic signatures to conduct transactions necessary to carry out the terms of this contract. A Sub-Recipient that creates and retains electronic records and uses electronic signatures to conduct transactions shall comply with the requirements contained in the Uniform Electronic Transaction Act, Section 668.50, F.S. All electronic records must be fully auditable; are subject to Florida’s Public Records Law, Chapter 119, F.S.; must comply with contract Section 29, Data Integrity and Safeguarding Information; must maintain all confidentiality, as applicable; and must be retained and maintained by the Sub-Recipient to the same extent as non-electronic records are retained and maintained as required by this contract. 52.1 51.1 The AAAPP’s authorization pursuant to this section does not authorize electronic transactions between the Sub-Recipient and the AAAPP. The Sub-Recipient is authorized to conduct electronic transactions with the AAAPP only upon further written consent by the AAAPP. 52.2 51.2 Upon request by the AAAPP, the Sub-Recipient shall provide the AAAPP with non-electronic (paper) copies of records. Non-electronic (paper) copies provided to the AAAPP of any document that was originally in electronic form with an electronic signature must identify the person and the person’s capacity who electronically signed the document on any non-electronic copy of the document. ATTACHMENT I 14 15 ATTACHMENT II 24 32 ATTACHMENT III 34 38 ATTACHMENT IV 39 ATTACHMENT V 41 43 ATTACHMENT VI 45 49 ATTACHMENT VII 46 50 ATTACHMENT IX 47 ATTACHMENT X 48 51 ATTACHMENT XI 49 52 ATTACHMENT XII 50 53 ATTACHMENT XIII 51 XVIII 63 ATTACHMENT XIX 64 ATTACHMENT XX 65 I. SERVICES TO BE PROVIDED A. Definitions of Terms DEFINITION OF TERMS 1. Acronyms ADLs Eighteen (18) hour rule – Activities The timeframe within which all applications for life-threatening crisis assistance shall be acted upon, with an eligible action to mediate the crisis being taken and documented in the client file within eighteen (18) hours of Daily Living AAA – Area Agency on Aging ATTACHMENT I STATEMENT OF WORK APCL -Access Priority Consumer List CAP - Corrective Action Plan CFR – Code of Federal Regulations CIRTS - Client Information and Registration Tracking System DOEA or Department – Florida Department of Elder Affairsthe application date stamp.

Electronic Records and Signature. The AAAPP authorizes, but does not require, the Sub-Recipient to create and retain electronic records and to use electronic signatures to conduct transactions necessary to carry out the terms of this contract. A Sub-Recipient that creates and retains electronic records and uses electronic signatures to conduct transactions shall comply with the requirements contained in the Uniform Electronic Transaction Act, Section 668.50, F.S. All electronic records must be fully auditable; are subject to Florida’s Public Records Law, Chapter 119, F.S.; must comply with contract Section 29, Data Integrity and Safeguarding Information; must maintain all confidentiality, as applicable; and must be retained and maintained by the Sub-Recipient to the same extent as non-electronic records are retained and maintained as required by this contract. 52.1 . The AAAPP’s authorization pursuant to this section does not authorize electronic transactions between the Sub-Recipient and the AAAPP. The Sub-Recipient is authorized to conduct electronic transactions with the AAAPP only upon further written consent by the AAAPP. 52.2 . Upon request by the AAAPP, the Sub-Recipient shall provide the AAAPP with non-electronic (paper) copies of records. Non-electronic (paper) copies provided to the AAAPP of any document that was originally in electronic form with an electronic signature must identify the person and the person’s capacity who electronically signed the document on any non-electronic copy of the document. ATTACHMENT I 14 ATTACHMENT II 24 ATTACHMENT III 34 ATTACHMENT IV 39 ATTACHMENT V 41 ATTACHMENT VI 45 ATTACHMENT VII 46 ATTACHMENT IX 47 ATTACHMENT X 48 ATTACHMENT XI 49 ATTACHMENT XII 50 ATTACHMENT XIII 51 I. SERVICES TO BE PROVIDED A. Definitions Official Payee and Representatives (Names, Addresses, and Telephone Numbers): a. The Sub-Recipient name, as shown on page 1 of Terms 1. Acronyms ADLs – Activities this contract, and mailing address of Daily Living AAA – Area Agency on Aging ATTACHMENT I STATEMENT OF WORK APCL -Access Priority Consumer List CAP - Corrective Action Plan CFR – Code the official payee to whom the payment shall be made is: Provider Name Provider Address b. The name of Federal Regulations CIRTS - Client Information the contact person and Registration Tracking System DOEA or Department – Florida Department street address where financial and administrative records are maintained is: Provider Name Provider Address c. The name, address, and telephone number of Elder Affairsthe representative of the Sub-Recipient responsible for administration of the program under this contract is: Provider Name Provider Address d. The section and location within the AAAPP where Requests for Payment and Receipt and Expenditure forms are to be mailed is: Chief Financial Officer ▇▇▇▇ ▇▇▇▇▇ ▇▇▇▇▇▇▇▇▇, Gadsden Building, Suite 100 St. Petersburg, FL 33702 e. The name, address, and telephone number of the Contract Manager for this contract is: ▇▇▇ ▇▇▇▇▇ ▇▇▇▇▇▇, Executive Director ▇▇▇▇ ▇▇▇▇▇ ▇▇▇▇▇▇▇▇▇, Gadsden Building, Suite 100 St. Petersburg, FL 33702 727-570-9696 Upon change of representatives (names, addresses, telephone numbers) by either party, notice shall be provided in writing to the other party.