Common use of Employee Access to Personnel File Clause in Contracts

Employee Access to Personnel File. It is recognized by the parties that the City must prescribe regulations for the custody, use, and preservation of the records, papers, books, documents, and property pertaining to the City. Every member shall be allowed to review his active personnel file, as well as any other City-maintained file regarding the member, in their entirety, at any reasonable time during reasonable hours upon request. If any member is involved in a grievance regarding matters in his active personnel file, or any other City- maintained file regarding the member, that may be material, the affected member’s union representative shall also be granted the use of those files at reasonable times, when such access is authorized, in advance, by the bargaining unit member.

Employee Access to Personnel File. It is recognized by the parties that the City must prescribe regulations for the custody, use, and preservation of the records, papers, books, documents, and property pertaining to the City. Every member shall be allowed to review his active personnel file, as well as any other City-maintained file regarding the member, in their entirety, at any reasonable time during reasonable hours upon request. If any member is involved in a grievance regarding matters in his active personnel file, or any other City- City-maintained file regarding the member, that may be material, the affected member’s union representative shall also be granted the use of those files at reasonable times, when such access is authorized, in advance, by the bargaining unit member.