Common use of EVALUATION AND COMPARISON OF BIDS Clause in Contracts

EVALUATION AND COMPARISON OF BIDS. 31.1 The Purchaser will evaluate and compare the bids, which have been determined to be substantially responsive. 31.2 The Purchaser's evaluation of a bid will take into consideration one or more of the following factors All the bids, which are opened, read out and considered for evaluation will be checked for qualification requirements in respect of technical and commercial aspects. Such of the bids, which do not meet the qualification requirements, will not be evaluated further. The bid is to be checked for its conformity to the technical specification. If it does not meet the technical Specification, the Bid will not be evaluated further. However, if in the opinion of the purchaser the bidder has offered equipment/material better than the technical specification the same may be considered. The bid may be rejected for the following reasons: 1. Not in the prescribed form 2. Insufficient bid security or bid not accompanied by the required bid security or proof of permanent bid security/exemption 3. Bids not properly signed 4. The bidder is a vendor who is banned from further business transactions and the period of ban is still in force. 5. Bid received after the due date and time 6. The bid is through telegram or fax 7. Bids submitted not as per measuring units mentioned in the tender document. For example: If the unit of measurement in tenders is in Kilolitres (KL) & if the bidder has quoted his rate for Litres with the same unit of measurement in kilo Litres (KL), then the bidder has to be disqualified as the bidder quoted rate is too low for Kilo Litre which is impossible to supply at that rate. ● Further,the purchaser may enquire from the bidder in writing for any clarification of the bid. The response of the bidder will also be in writing. However no change in the prices or substance of the bid will be sought, offered or permitted. ● Bids will be examined for completeness and for any computational errors. ● Arithmetical errors will be rectified on the following basis. O Where there is a discrepancy between the unit price and total price, the unit price will prevail and the total price will be corrected accordingly. O Where there is a discrepancy between words and figures, the amount in words will prevail. O If there is a discrepancy between the soft copy and the hard copy, the hard copy will prevail. O If the bidder does not attest any overwriting in the price column such Bids will be rejected. O Failure on the part of the bidder to agree to the above corrections will result in rejection of his offer and forfeiture of his bid security. ● It will be ensured that the required sureties have been furnished and that the documents have been properly signed. ● The purchaser’s evaluation of a bid shall take into consideration one or more of the following factors (a) Delivery schedule offered in the bid; (b) Deviations in payment schedule from that specified in the general terms and conditions of the contract and technical deviations. (c) The cost of components, mandatory spare parts, and service; (d) The availability of spare parts and after-sales services for the equipment offered in the Bid; (e) The projected operating and maintenance costs during the life of the equipment; The performance and productivity of the equipment offered; Other specific criteria indicated in the Bidding documents. In addition the Purchaser’s evaluation of a bid will take into account the net landed cost of the material at the final destination. For the purpose of evaluation net landed cost is arrived at by adding all elements of the basic price, allowable discount, GST & any other levies, packing & forwarding, freight charges, insurance (transit & storage) as quoted by the bidder, interest on advance if any, unloading at final destination, erection, servicing and other charges as called for. In addition any variation up or down in taxes and duties / new levies introduced subsequent to bid opening and before award will be considered for comparison purposes. The following criteria may be adopted for taxes and duties for evaluation a. It is the responsibility of the bidder to quote all taxes and duties correctly without leaving any column unfilled (see samples form 1).Where taxes and duties are not applicable the bidder should enter “NA”. If no duty / tax is leviable the same may be entered as “NIL”. If any column is left blank or filled vaguely like “as applicable”, the same will be loaded with the maximum of the other eligible Bids. b. Where there is an exemption of GST, the documentary evidence to that effect will be enclosed by the supplier. ● Prior to detailed evaluation, the responsiveness of each bid will be determined. A substantially responsive bid is one that conforms to all the terms and conditions of the bidding documents without material deviations. For this purpose superscription, qualification requirement, bid security, validity, delivery, payment term, price schedule, taxes and duties will be deemed to be the critical provisions and deviations in any one of these items will be deemed to be a material deviation. The purchaser may waive any minor informality, non-conformity or irregularity in the bid which does not constitute a material deviation, provided such waiver does not affect the relative ranking of any bidder. The purchaser will clearly indicate in the bid specification the methodology for evaluation of bids. (a) Bid price, which will include all, costs of manufacture and services at manufacturing place as well as, Transportation to destination stores, packing and forwarding, insurance and all Taxes & other legally permissible duties& levies payable. (b) Delivery schedule offered in the bid. (c) Deviations in payment schedule from that specified in the general terms and conditions of the contract. (d) The cost of components, mandatory spare parts, and service (e) The availability of spare parts and after-sales services for the equipment offered in the Bid; (f) The projected operating and maintenance costs during the life of the equipment; (g) The performance and productivity of the equipment offered; and/or (h) Other specific criteria indicated in the Bid Specification. (a) The Purchaser’s evaluation of a bid will take into account the Net Landed Cost of the Material at destination stores inclusive of all taxes and duties quoted by the Bidder. It is the responsibility of the bidder to quote all Taxes and Duties correctly without leaving any column unfilled. Where not applicable the column may be filled as “NA”. If no duty / tax is leviable the same may be filled as “NIL”. If any column is left blank the same is loaded with maximum of other eligible Bids. If any overwriting is not attested by the bidder in the price schedule such Bids will be rejected.

EVALUATION AND COMPARISON OF BIDS. 31.1 The Purchaser will evaluate and compare the bids, which have been determined to be substantially responsive. 31.2 The Purchaser's evaluation of a bid will take into consideration one or more of the following factors All the bids, which are opened, read out and considered for evaluation will be checked for qualification requirements in respect of technical and commercial aspects. Such of the bids, which do not meet the qualification requirements, will not be evaluated further. The bid is to be checked for its conformity to the technical specification. If it does not meet the technical Specification, the Bid will not be evaluated further. However, if in the opinion of the purchaser the bidder has offered equipment/material better than the technical specification the same may be considered. The bid may be rejected for the following reasons: 1. Not in the prescribed form 2. Insufficient bid security or bid not accompanied by the required bid security or proof of permanent bid security/exemption 3. Bids not properly signed 4. The bidder is a vendor who is banned from further business transactions and the period of ban is still in force. 5. Bid received after the due date and time 6. The bid is through telegram or fax 7. Bids submitted not as per measuring units mentioned in the tender document. For example: If the unit of measurement in tenders is in Kilolitres (KL) & if the bidder has quoted his rate for Litres with the same unit of measurement in kilo Litres (KL), then the bidder has to be disqualified as the bidder quoted rate is too low for Kilo Litre which is impossible to supply at that rate. ● Further,the purchaser may enquire from the bidder in writing for any clarification of the bid. The response of the bidder will also be in writing. However no change in the prices or substance of the bid will be sought, offered or permitted. ● Bids will be examined for completeness and for any computational errors. ● Arithmetical errors will be rectified on the following basis. O Where there is a discrepancy between the unit price and total price, the unit price will prevail and the total price will be corrected accordingly. O Where there is a discrepancy between words and figures, the amount in words will prevail. O If there is a discrepancy between the soft copy and the hard copy, the hard copy will prevail. O If the bidder does not attest any overwriting in the price column such Bids will be rejected. O Failure on the part of the bidder to agree to the above corrections will result in rejection of his offer and forfeiture of his bid security. ● It will be ensured that the required sureties have been furnished and that the documents have been properly signed. ● The purchaser’s evaluation of a bid shall take into consideration one or more of the following factors (a) Delivery schedule offered in the bid; (b) Deviations in payment schedule from that specified in the general terms and conditions of the contract and technical deviations. (c) The cost of components, mandatory spare parts, and service; (d) The availability of spare parts and after-sales services for the equipment offered in the Bid; (e) The projected operating and maintenance costs during the life of the equipment; The performance and productivity of the equipment offered; Other specific criteria indicated in the Bidding documents. In addition the Purchaser’s evaluation of a bid will take into account the net landed cost of the material at the final destination. For the purpose of evaluation net landed cost is arrived at by adding all elements of the basic price, allowable discount, GST & any other levies, packing & forwarding, freight charges, insurance (transit & storage) as quoted by the bidder, interest on advance if any, unloading at final destination, erection, servicing and other charges as called for. In addition any variation up or down in taxes and duties / new levies introduced subsequent to bid opening and before award will be considered for comparison purposes. The following criteria may be adopted for taxes and duties for evaluation a. It is the responsibility of the bidder to quote all taxes and duties correctly without leaving any column unfilled (see samples form 1).Where taxes and duties are not applicable the bidder should enter “NA”. If no duty / tax is leviable the same may be entered as “NIL”. If any column is left blank or filled vaguely like “as applicable”, the same will be loaded with the maximum of the other eligible Bids. b. Where there is an exemption of GST, the documentary evidence to that effect will be enclosed by the supplier. ● Prior to detailed evaluation, the responsiveness of each bid will be determined. A substantially responsive bid is one that conforms to all the terms and conditions of the bidding documents without material deviations. For this purpose superscription, qualification requirement, bid security, validity, delivery, payment term, price schedule, taxes and duties will be deemed to be the critical provisions and deviations in any one of these items will be deemed to be a material deviation. The purchaser may waive any minor informality, non-conformity or irregularity in the bid which does not constitute a material deviation, provided such waiver does not affect the relative ranking of any bidder. The purchaser will clearly indicate in the bid specification the methodology for evaluation of bids. (a) Bid price, which will include all, costs of manufacture and services at manufacturing place as well as, Transportation to destination stores, packing and forwarding, insurance and all Taxes & other legally permissible duties& levies payable. (b) Delivery schedule offered in the bid. (c) Deviations in payment schedule from that specified in the general terms and conditions of the contract. (d) The cost of components, mandatory spare parts, and service (e) The availability of spare parts and after-sales services for the equipment offered in the Bid; (f) The projected operating and maintenance costs during the life of the equipment; (g) The performance and productivity of the equipment offered; and/or (h) Other specific criteria indicated in the Bid Specification. 31.3 (a) The a)The Purchaser’s evaluation of a bid will take into account the Net Landed Cost of the Material at destination stores inclusive of all taxes and duties quoted by the Bidder. It is the responsibility of the bidder to quote all Taxes and Duties correctly without leaving any column unfilled. Where not applicable the column may be filled as “NA”. If no duty / tax is leviable the same may be filled as “NIL”. If any column is left blank the same is loaded with maximum of other eligible Bids. If any overwriting is not attested by the bidder in the price schedule such Bids will be rejected.

EVALUATION AND COMPARISON OF BIDS. 31.1 The Purchaser will evaluate and compare the bids, which have been determined to be substantially responsive. 31.2 The Purchaser's evaluation of a bid will take into consideration one or more of the following factors All the bids, which are opened, read out and considered for evaluation will be checked for qualification requirements in respect of technical and commercial aspects. Such of the bids, which do not meet the qualification requirements, will not be evaluated further. The bid is to be checked for its conformity to the technical specification. If it does not meet the technical Specification, the Bid will not be evaluated further. However, if in the opinion of the purchaser the bidder has offered equipment/material better than the technical specification the same may be considered. The bid may be rejected for the following reasons: 1. Not in the prescribed form 2. Insufficient bid security or bid not accompanied by the required bid security or proof of permanent bid security/exemption 3. Bids not properly signed 4. The bidder is a vendor who is banned from further business transactions and the period of ban is still in force. 5. Bid received after the due date and time 6. The bid is through telegram or fax 7. Bids submitted not as per measuring units mentioned in the tender document. For example: If the unit of measurement in tenders is in Kilolitres (KL) & if the bidder has quoted his rate for Litres with the same unit of measurement in kilo Litres (KL), then the bidder has to be disqualified as the bidder quoted rate is too low for Kilo Litre which is impossible to supply at that rate. ● Further,, the purchaser may enquire from the bidder in writing for any clarification of the bid. The response of the bidder will also be in writing. However no change in the prices or substance of the bid will be sought, offered or permitted. ● Bids will be examined for completeness and for any computational errors. ● Arithmetical errors will be rectified on the following basis. O Where there is a discrepancy between the unit price and total price, the unit price will prevail and the total price will be corrected accordingly. O Where there is a discrepancy between words and figures, the amount in words will prevail. O If there is a discrepancy between the soft copy and the hard copy, the hard copy will prevail. O If the bidder does not attest any overwriting in the price column such Bids will be rejected. O Failure on the part of the bidder to agree to the above corrections will result in rejection of his offer and forfeiture of his bid security. ● It will be ensured that the required sureties have been furnished and that the documents have been properly signed. ● The purchaser’s evaluation of a bid shall take into consideration one or more of the following factors (a) Delivery schedule offered in the bid; (b) Deviations in payment schedule from that specified in the general terms and conditions of the contract and technical deviations. (c) The cost of components, mandatory spare parts, and service; (d) The availability of spare parts and after-sales services for the equipment offered in the Bid; (e) The projected operating and maintenance costs during the life of the equipment; The performance and productivity of the equipment offered; Other specific criteria indicated in the Bidding documents. In addition the Purchaser’s evaluation of a bid will take into account the net landed cost of the material at the final destination. For the purpose of evaluation net landed cost is arrived at by adding all elements of the basic price, allowable discount, GST & any other levies, packing & forwarding, freight charges, insurance (transit & storage) as quoted by the bidder, interest on advance if any, unloading at final destination, erection, servicing and other charges as called for. In addition any variation up or down in taxes and duties / new levies introduced subsequent to bid opening and before award will be considered for comparison purposes. The following criteria may be adopted for taxes and duties for evaluation a. It is the responsibility of the bidder to quote all taxes and duties correctly without leaving any column unfilled (see samples form 1).Where taxes and duties are not applicable the bidder should enter “NA”. If no duty / tax is leviable the same may be entered as “NIL”. If any column is left blank or filled vaguely like “as applicable”, the same will be loaded with the maximum of the other eligible Bids. b. Where there is an exemption of GST, the documentary evidence to that effect will be enclosed by the supplier. ● Prior to detailed evaluation, the responsiveness of each bid will be determined. A substantially responsive bid is one that conforms to all the terms and conditions of the bidding documents without material deviations. For this purpose superscription, qualification requirement, bid security, validity, delivery, payment term, price schedule, taxes and duties will be deemed to be the critical provisions and deviations in any one of these items will be deemed to be a material deviation. The purchaser may waive any minor informality, non-conformity or irregularity in the bid which does not constitute a material deviation, provided such waiver does not affect the relative ranking of any bidder. The purchaser will clearly indicate in the bid specification the methodology for evaluation of bids. (a) Bid price, which will include all, costs of manufacture and services at manufacturing place as well as, Transportation to destination stores, packing and forwarding, insurance and all Taxes & other legally permissible duties& levies payable. (b) Delivery schedule offered in the bid. (c) Deviations in payment schedule from that specified in the general terms and conditions of the contract. (d) The cost of components, mandatory spare parts, and service (e) The availability of spare parts and after-sales services for the equipment offered in the Bid; (f) The projected operating and maintenance costs during the life of the equipment; (g) The performance and productivity of the equipment offered; and/or (h) Other specific criteria indicated in the Bid Specification. (a) The Purchaser’s evaluation of a bid will take into account the Net Landed Cost of the Material at destination stores inclusive of all taxes and duties quoted by the Bidder. It is the responsibility of the bidder to quote all Taxes and Duties correctly without leaving any column unfilled. Where not applicable the column may be filled as “NA”. If no duty / tax is leviable the same may be filled as “NIL”. If any column is left blank the same is loaded with maximum of other eligible Bids. If any overwriting is not attested by the bidder in the price schedule such Bids will be rejected.

EVALUATION AND COMPARISON OF BIDS. 31.1 23.1. The Purchaser Employer will evaluate and compare only the bids, which have been Bids determined to be substantially responsiveresponsive in accordance with Clause No. 22. 31.2 23.2. The Purchaser's evaluation of a bid will take into consideration one Bid, by the Employer shall be done as per Clause No. 19. 23.3. The Employer reserves the right to accept or more reject any Bid not conforming to the requirements of the following factors All Bidding documents. 23.4. No document presented by the bidsBidder, which are openedafter closing date and time of bid, read out and considered for evaluation will be checked taken into account by the evaluation committee unless otherwise called for qualification requirements during scrutiny / technical scrutiny by the tender committee as clarification. This however, will have no bearing with the price quoted in respect of technical the price bid. If a Bidder offers a rebate unilaterally after the end date and commercial aspects. Such time of the bidsbid submission, which do not meet the qualification requirements, it will not be evaluated furthertaken into account for evaluation purpose by the tender committee. But if that ▇▇▇▇▇▇ emerges as the lowest evaluated, the rebate offer will be taken into account for determination of the total offer. 23.5. Bid evaluation shall be done after taking into consideration overall quoted price by the Bidder and effect of Goods and Services Tax (GST), GST Compensation Cess etc. as applicable. L1 will be decided on the basis of Cost to Company. 23.6. There should be no provision in the Bid Documents regarding submission of Additional Security Deposit / Bank Guarantee (BG) in case of Abnormally Low Bids. There shall be a provision in the Bid document regarding Abnormally Low Bid that the Procuring Entity may in such cases seek written clarifications from the Bidder, including detailed price analyses of its bid price in relation to scope, schedule, allocation of risks and responsibilities, and any other requirements of the bids document. lf, after evaluating the price analyses, Procuring Entity determines that the Bidder has substantially failed to demonstrate its capability to deliver the contract at the offered price, the Procuring Entity may reject the bid/ proposal. Such Additional Performance Security (APS) shall be applicable if the bid price is below 15% of the updated/justified cost Finalized by the Owner as on the last date of Bid submission. The bid is amount of such APS shall be the difference between 85% of the updated/justified cost Finalized by the Owner as on the last date of Bid submission and quoted price. Updated/justified cost shall be based on prevalent market rate of material components and Labour components as on the base date i.e. the 10th day prior to the last date on which the tenders were stipulated to be checked received (including the last date of submission of bid as mentioned in the Bid Document prior to revision, if any) for its conformity working out such price variation, analysed as per standard analysis of rate adopted in the preparation of SOR. Approving Authority of updated/justified cost shall be the authority who has approved the estimate for the Tender/as per existing guidelines in this regard. Additional Performance Security (APS) shall be furnished within 21 days of issuance of LOA by the successful Bidder. Failure to submit such Additional Performance Security shall result into cancellation of the contract with forfeiture of ▇▇▇▇▇▇▇ money. Additionally, the Company shall debar such defaulting Contractor from participating in future tenders in concerned Subsidiary/CIL HQ for a period of minimum 1 (one) year from the date of issue of such letter. In case of JV/Consortium/Partnership firm, the debarment shall also be applicable to all individual partners of JV/Consortium/Partnership firm. a. In case the Accepting Authority of the work is Board or Empowered Committee or FDs or CMD of CIL/Subsidiary Company, then the Competent Authority for forfeit of EMD and debarment shall be CMD of CIL/Subsidiary Company. b. In case the Accepting Authority of the work is up to the technical specification. If it does not meet level of Director of CIL/Subsidiary Company, then the technical Specification, the Bid will not Competent Authority for forfeit of EMD and debarment shall be evaluated furtherDirector of CIL/Subsidiary Company. However, if in the opinion of the purchaser the bidder has offered equipment/material better than the technical specification the same may debarment shall be considered. The bid may be rejected for the following reasons: 1. Not in the prescribed form 2. Insufficient bid security or bid not accompanied by the required bid security or proof of permanent bid security/exemption 3. Bids not properly signed 4. The bidder is a vendor who is banned from further business transactions and the period of ban is still in force. 5. Bid received after the due date and time 6. The bid is through telegram or fax 7. Bids submitted not done as per measuring units mentioned in the tender document. For example: If the unit Guidelines on Debarment of measurement in tenders is in Kilolitres (KL) & if the bidder has quoted his rate for Litres with the same unit of measurement in kilo Litres (KL), then the bidder has to be disqualified as the bidder quoted rate is too low for Kilo Litre which is impossible to supply at that rate. ● Further,the purchaser may enquire firms from the bidder in writing for any clarification of the bid. The response of the bidder will also be in writing. However no change in the prices or substance of the bid will be sought, offered or permitted. ● Bids will be examined for completeness and for any computational errors. ● Arithmetical errors will be rectified on the following basis. O Where there is a discrepancy between the unit price and total price, the unit price will prevail and the total price will be corrected accordingly. O Where there is a discrepancy between words and figures, the amount in words will prevail. O If there is a discrepancy between the soft copy and the hard copy, the hard copy will prevail. O If the bidder does not attest any overwriting in the price column such Bids will be rejected. O Failure on the part of the bidder to agree to the above corrections will result in rejection of his offer and forfeiture of his bid security. ● It will be ensured that the required sureties have been furnished and that the documents have been properly signed. ● The purchaser’s evaluation of a bid shall take into consideration one or more of the following factors (a) Delivery schedule offered in the bid; (b) Deviations in payment schedule from that specified in the general terms and conditions of the contract and technical deviationsBidding. (c) The cost of components, mandatory spare parts, and service; (d) The availability of spare parts and after-sales services for the equipment offered in the Bid; (e) The projected operating and maintenance costs during the life of the equipment; The performance and productivity of the equipment offered; Other specific criteria indicated in the Bidding documents. In addition the Purchaser’s evaluation of a bid will take into account the net landed cost of the material at the final destination. For the purpose of evaluation net landed cost is arrived at by adding all elements of the basic price, allowable discount, GST & any other levies, packing & forwarding, freight charges, insurance (transit & storage) as quoted by the bidder, interest on advance if any, unloading at final destination, erection, servicing and other charges as called for. In addition any variation up or down in taxes and duties / new levies introduced subsequent to bid opening and before award will be considered for comparison purposes. The following criteria may be adopted for taxes and duties for evaluation a. It is the responsibility of the bidder to quote all taxes and duties correctly without leaving any column unfilled (see samples form 1).Where taxes and duties are not applicable the bidder should enter “NA”. If no duty / tax is leviable the same may be entered as “NIL”. If any column is left blank or filled vaguely like “as applicable”, the same will be loaded with the maximum of the other eligible Bids. b. Where there is an exemption of GST, the documentary evidence to that effect will be enclosed by the supplier. ● Prior to detailed evaluation, the responsiveness of each bid will be determined. A substantially responsive bid is one that conforms to all the terms and conditions of the bidding documents without material deviations. For this purpose superscription, qualification requirement, bid security, validity, delivery, payment term, price schedule, taxes and duties will be deemed to be the critical provisions and deviations in any one of these items will be deemed to be a material deviation. The purchaser may waive any minor informality, non-conformity or irregularity in the bid which does not constitute a material deviation, provided such waiver does not affect the relative ranking of any bidder. The purchaser will clearly indicate in the bid specification the methodology for evaluation of bids. (a) Bid price, which will include all, costs of manufacture and services at manufacturing place as well as, Transportation to destination stores, packing and forwarding, insurance and all Taxes & other legally permissible duties& levies payable. (b) Delivery schedule offered in the bid. (c) Deviations in payment schedule from that specified in the general terms and conditions of the contract. (d) The cost of components, mandatory spare parts, and service (e) The availability of spare parts and after-sales services for the equipment offered in the Bid; (f) The projected operating and maintenance costs during the life of the equipment; (g) The performance and productivity of the equipment offered; and/or (h) Other specific criteria indicated in the Bid Specification. (a) The Purchaser’s evaluation of a bid will take into account the Net Landed Cost of the Material at destination stores inclusive of all taxes and duties quoted by the Bidder. It is the responsibility of the bidder to quote all Taxes and Duties correctly without leaving any column unfilled. Where not applicable the column may be filled as “NA”. If no duty / tax is leviable the same may be filled as “NIL”. If any column is left blank the same is loaded with maximum of other eligible Bids. If any overwriting is not attested by the bidder in the price schedule such Bids will be rejected.

EVALUATION AND COMPARISON OF BIDS. 31.1 The Purchaser will evaluate and compare the bids, which have been determined to be substantially responsive. 31.2 The Purchaser's evaluation of a bid will take into consideration one or more of the following factors All the bids, which are opened, read out and considered for evaluation will be checked for qualification requirements in respect of technical and commercial aspects. Such of the bids, which do not meet the qualification requirements, will not be evaluated further. The bid is to be checked for its conformity to the technical specification. If it does not meet the technical Specification, the Bid will not be evaluated further. However, if in the opinion of the purchaser the bidder has offered equipment/material better than the technical specification the same may be considered. The bid may be rejected for the following reasons: 1. Not in the prescribed form 2. Insufficient bid security or bid not accompanied by the required bid security or proof of permanent bid security/exemption 3. Bids not properly signed 4. The bidder is a vendor who is banned from further business transactions and the period of ban is still in force. 5. Bid received after the due date and time 6. The bid is through telegram or fax 7. Bids submitted not as per measuring units mentioned in the tender document. For example: If the unit of measurement in tenders is in Kilolitres (KL) & if the bidder has quoted his rate for Litres with the same unit of measurement in kilo Litres (KL), then the bidder has to be disqualified as the bidder quoted rate is too low for Kilo Litre which is impossible to supply at that rate. ● Further,the purchaser may enquire from the bidder in writing for any clarification of the bid. The response of the bidder will also be in writing. However no change in the prices or substance of the bid will be sought, offered or permitted. ● Bids will be examined for completeness and for any computational errors. ● Arithmetical errors will be rectified on the following basis. O Where there is a discrepancy between the unit price and total price, the unit price will prevail and the total price will be corrected accordingly. O Where there is a discrepancy between words and figures, the amount in words will prevail. O If there is a discrepancy between the soft copy and the hard copy, the hard copy will prevail. O If the bidder does not attest any overwriting in the price column such Bids will be rejected. O Failure on the part of the bidder to agree to the above corrections will result in rejection of his offer and forfeiture of his bid security. ● It will be ensured that the required sureties have been furnished and that the documents have been properly signed. ● The purchaser’s evaluation of a bid shall take into consideration one or more of the following factors (a) Delivery schedule offered in the bid; (b) Deviations in payment schedule from that specified in the general terms and conditions of the contract and technical deviations. (c) The cost of components, mandatory spare parts, and service; (d) The availability of spare parts and after-sales services for the equipment offered in the Bid; (e) The projected operating and maintenance costs during the life of the equipment; The performance and productivity of the equipment offered; Other specific criteria indicated in the Bidding documents. In addition the Purchaser’s evaluation of a bid will take into account the net landed cost of the material at the final destination. For the purpose of evaluation net landed cost is arrived at by adding all elements of the basic price, allowable discount, GST & any other levies, packing & forwarding, freight charges, insurance (transit & storage) as quoted by the bidder, interest on advance if any, unloading at final destination, erection, servicing and other charges as called for. In addition any variation up or down in taxes and duties / new levies introduced subsequent to bid opening and before award will be considered for comparison purposes. The following criteria may be adopted for taxes and duties for evaluation a. It is the responsibility of the bidder to quote all taxes and duties correctly without leaving any column unfilled (see samples form 1).Where taxes and duties are not applicable the bidder should enter “NA”. If no duty / tax is leviable the same may be entered as “NIL”. If any column is left blank or filled vaguely like “as applicable”, the same will be loaded with the maximum of the other eligible Bids. b. Where there is an exemption of GST, the documentary evidence to that effect will be enclosed by the supplier. ● Prior to detailed evaluation, the responsiveness of each bid will be determined. A substantially responsive bid is one that conforms to all the terms and conditions of the bidding documents without material deviations. For this purpose superscription, qualification requirement, bid security, validity, delivery, payment term, price schedule, taxes and duties will be deemed to be the critical provisions and deviations in any one of these items will be deemed to be a material deviation. The purchaser may waive any minor informality, non-conformity or irregularity in the bid which does not constitute a material deviation, provided such waiver does not affect the relative ranking of any bidder. The purchaser will clearly indicate in the bid specification the methodology for evaluation of bids. (a) Bid price, which will include all, costs of manufacture and services at manufacturing place as well as, Transportation to destination stores, packing and forwarding, insurance and all Taxes & other legally permissible duties& levies payable. (b) Delivery schedule offered in the bid. (c) Deviations in payment schedule from that specified in the general terms and conditions of the contract. (d) The cost of components, mandatory spare parts, and service (e) The availability of spare parts and after-sales services for the equipment offered in the Bid; (f) The projected operating and maintenance costs during the life of the equipment; (g) The performance and productivity of the equipment offered; and/or (h) Other specific criteria indicated in the Bid Specification. (a) The Purchaser’s evaluation of a bid will take into account the Net Landed Cost of the Material at destination stores inclusive of all taxes and duties quoted by the Bidder. It is the responsibility of the bidder to quote all Taxes and Duties correctly without leaving any column unfilled. Where not applicable the column may be filled as “NA”. If no duty / tax is leviable the same may be filled as “NIL”. If any column is left blank the same is loaded with maximum of other eligible Bids. If any overwriting is not attested by the bidder in the price schedule such Bids will be rejected.

EVALUATION AND COMPARISON OF BIDS. 31.1 The Purchaser will evaluate a. Evaluation shall be done on total cost (FOT site basis) including comprehensive AMC of Two years. b. Bidders are required to quote for complete scope of supply. If any bidder quotes for part scope/quantity shall be considered incomplete and compare the bidsshall not be evaluated, which have been determined stands rejected. c. SOR quantities are split-able. d. Total Quantity shall be distributed to L1, L2 & L3 Bidders (subject to matching with L1 Price) as mentioned below. Sl. No. Bidder Compressors to be substantially responsiveOrdered 2 L2 (Subject to matching with L1 Price) 5 3 L3 (Subject to matching with L1 Price) 3 For this distribution purpose, L2 bidder shall be asked to match L1 Price. In the event of L2 bidder not agreeing to match L1 Price, then L3, L4…. and so on bidder shall be asked to match L1 Price, so as to select Three bidders as prescribed above for placing of order. 31.2 The Purchaser's evaluation of e. If Only two bidders qualified by above distribution methodology, Then L3 Quantity i.e., Balance 3 No.s shall be awarded to the 2 qualified bidders as 2 No.s for L1 & 1 No.s for L2 in addition to the quantities mentioned above. f. In case No Bidder is accepting to match with L1 bidder price, then GGPL reserves the right to place order at its own discretion. g. In a bid will take into consideration one tie situation where two or more of bidders become L1 or L2…… the following factors All bidder whose turnover is more for the bids, which are opened, read out and considered for evaluation immediate preceding audited financial year will be checked decided as L1 or L2 …... h. Public Procurement Policy for qualification requirements in respect Micro and Small Enterprises Clause [pursuant to relevant Clause of technical and commercial aspects40.0 of ITB. Such of the bids, which do not meet the qualification requirements, will not be evaluated further. The bid is to be checked for its conformity to the technical specification. If it does not meet the technical Specification, the Bid will not be evaluated further. However, if in the opinion of the purchaser the bidder has offered equipment/material better than the technical specification the same may be considered. The bid may be rejected for the following reasons:INSTRUCTION TO BIDDERS (TO BE READ IN CONJUNCTION WITH BIDDING DATA SHEET (BDS) 1. Not in the prescribed form SCOPE OF BID 2. Insufficient bid security or bid not accompanied by the required bid security or proof of permanent bid security/exemption 3. Bids not properly signed 4. The bidder is a vendor who is banned from further business transactions and the period of ban is still in force. 5. Bid received after the due date and time 6. The bid is through telegram or fax 7. Bids submitted not as per measuring units mentioned in the tender document. For example: If the unit of measurement in tenders is in Kilolitres (KL) & if the bidder has quoted his rate for Litres with the same unit of measurement in kilo Litres (KL), then the bidder has to be disqualified as the bidder quoted rate is too low for Kilo Litre which is impossible to supply at that rate. ● Further,the purchaser may enquire from the bidder in writing for any clarification of the bid. The response of the bidder will also be in writing. However no change in the prices or substance of the bid will be sought, offered or permitted. ● Bids will be examined for completeness and for any computational errors. ● Arithmetical errors will be rectified on the following basis. O Where there is a discrepancy between the unit price and total price, the unit price will prevail and the total price will be corrected accordingly. O Where there is a discrepancy between words and figures, the amount in words will prevail. O If there is a discrepancy between the soft copy and the hard copy, the hard copy will prevail. O If the bidder does not attest any overwriting in the price column such Bids will be rejected. O Failure on the part of the bidder to agree to the above corrections will result in rejection of his offer and forfeiture of his bid security. ● It will be ensured that the required sureties have been furnished and that the documents have been properly signed. ● The purchaser’s evaluation of a bid shall take into consideration one or more of the following factors (a) Delivery schedule offered in the bid; (b) Deviations in payment schedule from that specified in the general terms and conditions of the contract and technical deviations. (c) The cost of components, mandatory spare parts, and service; (d) The availability of spare parts and after-sales services for the equipment offered in the Bid; (e) The projected operating and maintenance costs during the life of the equipment; The performance and productivity of the equipment offered; Other specific criteria indicated in the Bidding documents. In addition the Purchaser’s evaluation of a bid will take into account the net landed cost of the material at the final destination. For the purpose of evaluation net landed cost is arrived at by adding all elements of the basic price, allowable discount, GST & any other levies, packing & forwarding, freight charges, insurance (transit & storage) as quoted by the bidder, interest on advance if any, unloading at final destination, erection, servicing and other charges as called for. In addition any variation up or down in taxes and duties / new levies introduced subsequent to bid opening and before award will be considered for comparison purposes. The following criteria may be adopted for taxes and duties for evaluation a. It is the responsibility of the bidder to quote all taxes and duties correctly without leaving any column unfilled (see samples form 1).Where taxes and duties are not applicable the bidder should enter “NA”. If no duty / tax is leviable the same may be entered as “NIL”. If any column is left blank or filled vaguely like “as applicable”, the same will be loaded with the maximum of the other eligible Bids. b. Where there is an exemption of GST, the documentary evidence to that effect will be enclosed by the supplier. ● Prior to detailed evaluation, the responsiveness of each bid will be determined. A substantially responsive bid is one that conforms to all the terms and conditions of the bidding documents without material deviations. For this purpose superscription, qualification requirement, bid security, validity, delivery, payment term, price schedule, taxes and duties will be deemed to be the critical provisions and deviations in any one of these items will be deemed to be a material deviation. The purchaser may waive any minor informality, non-conformity or irregularity in the bid which does not constitute a material deviation, provided such waiver does not affect the relative ranking of any bidder. The purchaser will clearly indicate in the bid specification the methodology for evaluation of bids. (a) Bid price, which will include all, costs of manufacture and services at manufacturing place as well as, Transportation to destination stores, packing and forwarding, insurance and all Taxes & other legally permissible duties& levies payable. (b) Delivery schedule offered in the bid. (c) Deviations in payment schedule from that specified in the general terms and conditions of the contract. (d) The cost of components, mandatory spare parts, and service (e) The availability of spare parts and after-sales services for the equipment offered in the Bid; (f) The projected operating and maintenance costs during the life of the equipment; (g) The performance and productivity of the equipment offered; and/or (h) Other specific criteria indicated in the Bid Specification. (a) The Purchaser’s evaluation of a bid will take into account the Net Landed Cost of the Material at destination stores inclusive of all taxes and duties quoted by the Bidder. It is the responsibility of the bidder to quote all Taxes and Duties correctly without leaving any column unfilled. Where not applicable the column may be filled as “NA”. If no duty / tax is leviable the same may be filled as “NIL”. If any column is left blank the same is loaded with maximum of other eligible Bids. If any overwriting is not attested by the bidder in the price schedule such Bids will be rejected.ELIGIBLE BIDDERS