Common use of Evaluation & Tabulation of Financial Bids Clause in Contracts

Evaluation & Tabulation of Financial Bids. Subject to the provisions of “Acceptance of Successful Bid and Award of Contract” below, the procuring entity shall take following actions for evaluation of financial Bids:- a) The financial Bids of the bidders who qualified in technical evaluation shall be opened online at the notified time, date and place by the bid evaluation committee in the presence of the bidders or their representatives who choose to be present; b) the process of opening of the financial Bids shall be similar to that of technical Bids. c) conditional Bids are liable to be rejected; d) In order to decide the L1 bidder, NPV (Net Present Value) shall be calculated as below: The Financial bid (BoQ.xls) shall have following 5 price components. CAPEX = Total Cost of items with one year warranty/support. O&M.1 = Total Cost of Warranty/ AMC for 4 Years (16 Qtrs) O&M.2 = Total Cost for Operational Services for 2 Years (8 Qtrs) A = Total Amount as per Table C of the Financial Bid B = Total Amount as per Table D of the Financial Bid Considering as following:- 1) Price quoted under CAPEX.1 of BoQ= C 2) ▇▇▇▇▇ quoted for O&M.1 = Warranty cost from Q5 to Q20 (i.e. 16 Qtrs) = D 3) ▇▇▇▇▇ quoted for O&M.2 = Operational Services from Q1 to Q8 (i.e. 8 Qtrs) = E 4) Immediate Payment to be made (CAPEX) from BoQ = 80% of C= F 5) CAPEX Payment withheld with tendering authority = 20% of C= G 6) Quarterly Payment Amount for O&M.1= (D/16)= H

Evaluation & Tabulation of Financial Bids. Subject to the provisions of “Acceptance of Successful Bid and Award of Contract” below, the procuring entity shall take following actions for evaluation of financial Bids:- a) The financial Bids of the bidders who qualified in technical evaluation shall be opened online at the notified time, date and place by the bid evaluation committee in the presence of the bidders or their representatives who choose to be present; b) the process of opening of the financial Bids shall be similar to that of technical Bids. c) conditional Bids are liable to be rejected; d) In order to decide the L1 bidder, NPV (Net Present Value) shall be calculated as below: The Financial bid (BoQ.xls) shall have following 5 price components. CAPEX = Total Cost of items with one year warranty/support. O&M.1 = Total Cost of Warranty/ AMC for 4 Years (16 Qtrs) O&M.2 = Total Cost for Operational Services for 2 Years (8 Qtrs) A = Total Amount as per Table C of the Financial Bid B = Total Amount as per Table D of the Financial Bid Considering as following:- 1) Price quoted under CAPEX.1 of BoQ= C 2) ▇▇▇▇▇ quoted for O&M.1 = Warranty cost from Q5 to Q20 (i.e. 16 Qtrs) = D 3) ▇▇▇▇▇ quoted for O&M.2 = Operational Services from Q1 to Q8 (i.e. 8 Qtrs) = E 4) Immediate Payment to be made (CAPEX) from BoQ = 80% of C= F 5) CAPEX Payment withheld with tendering authority = 20% of C= G 6) Quarterly Payment Amount for O&M.1= (D/16)= HH Rate Contract for Setting up of Interactive Digital Amusement Gallery during various events

Evaluation & Tabulation of Financial Bids. Subject to the provisions of “Acceptance of Successful Bid and Award of Contract” below, the procuring entity shall take following actions for evaluation of financial Bids:- a) The financial Bids of the bidders who qualified in technical evaluation shall be opened online at the notified time, date and place by the bid evaluation committee in the presence of the bidders or their representatives who choose to be present; b) the process of opening of the financial Bids shall be similar to that of technical Bids. c) conditional Bids are liable to be rejected; d) In order to decide the L1 bidder, NPV (Net Present Value) shall be calculated as below: The Financial bid (BoQ.xls) shall have following 5 4 price components. CAPEX = Total Cost of items with one two year warranty/support. O&M.1 = Total Cost of Warranty/ AMC for 4 3 Years (16 Qtrs12Qtrs) O&M.2 = Total Cost for Operational Services for 2 Years (8 Qtrs) A = Total Amount as per Table C of the Financial Bid B = Total Amount as per Table D of the Financial Bid Considering as following:- 1) Price quoted under CAPEX.1 of BoQ= C 2) ▇▇▇▇▇ quoted for O&M.1 = Warranty AMC cost from Q5 Q9 to Q20 (i.e. 16 Qtrs12Qtrs) = D 3) ▇▇▇▇▇ quoted for O&M.2 = Operational Services from Q1 to Q8 (i.e. 8 Qtrs) = E 4) Immediate Payment to be made (CAPEX) from BoQ = 80% of C= F 5) CAPEX Payment withheld with tendering authority = 20% of C= G 6) Quarterly Payment Amount for O&M.1= (D/16)= HD/12)= H Rate Contract for Setting up of IT Fun City (Interactive Digital Amusement Gallery) at Jaipur

Evaluation & Tabulation of Financial Bids. Subject to the provisions of “Acceptance of Successful Bid and Award of Contract” below, the procuring entity shall take following actions for evaluation of financial Bids:- a) The financial Bids For single part/ coverBid system, where Bid is received in single cover along with requisite bid security, processing fee or user charges and price of the bidders who qualified in technical evaluation bidding documents within specified time, it shall be opened online at the notified time, date and place considered for financial evaluation by the bid Bids evaluation committee committee; provided the bidder qualifies pre-qualification criteria as mentioned in the presence of the bidders or their representatives who choose to be present;section-3 b) the process of opening names of the financial Bids bidders, the rates given by them and conditions put, if any, shall be similar to that of technical Bids.read out and recorded; c) conditional Bids are liable to be rejected; d) In order to decide the L1 bidder, NPV (Net Present Value) of the yearly payable amount shall be calculated taken in to account as given below: The Financial  Price quoted for Item No. 1 financial bid (BoQ.xlsCAPEX) shall have following 5 price components= A  Price quoted for Item No. 2 & 3 of financial bid (OPEX) = B  Payment made to Selected bidder before managed services period from quoted CAPEX = 88% of A= C  Payment remaining with tendering authority of CAPEX = 12% of A= D  Total Cost of items with one year warranty/support. O&M.1 = Total Cost of Warranty/ AMC quarters for 4 Years (16 Qtrs) O&M.2 = Total Cost for Operational Services for 2 Years (8 Qtrs) A = Total Amount as per Table C of the Financial Bid B = Total Amount as per Table D of the Financial Bid Considering as following:- 1) Price quoted under CAPEX.1 of BoQ= C 2) ▇▇▇▇▇ quoted for O&M.1 = Warranty cost from Q5 to Q20 (i.e. 16 Qtrs) = D 3) ▇▇▇▇▇ quoted for O&M.2 = Operational Services from Q1 to Q8 (i.e. 8 Qtrs) = E 4) Immediate Payment which quarterly payment to be made during managed services period of 6 years: 24  Quarterly Payable amount during managed services period= {(CAPEXD+B)/24}= E  PV factor = Considering 3% per quarter i.e. 12% annually  NPV= C+ [E/1.03] + [E/(1.03)2] + [E/(1.03)3] + [E/(1.03)4] + [E/(1.03)5]+…………………………. [E/(1.03)24] e) from BoQ = 80% the evaluation shall include all costs and all taxes and duties applicable to the bidder as per law of C= Fthe Central/ State Government/ Local Authorities, and the evaluation criteria specified in the bidding documents shall only be applied; 5f) CAPEX Payment withheld the offers shall be evaluated and marked L1, L2, L3 etc. L1 being the lowest offer and then others in ascending order in case price is the only criteria, or evaluated and marked H1, H2, H3 etc. in descending order. In case quality is also a criteria and the combined score of technical and financial evaluation is considered; g) The members of bids evaluation committee shall give their recommendations below the table regarding lowest Bid or most advantageous Bid and sign it. h) it shall be ensured that the offer recommended for sanction is justifiable looking to the prevailing market rates of the goods, works or service required to be procured. i) Based on the requirement of Items when required, purchaser will issue work order to the selected bidder. j) Rate contract will be done with tendering authority = 20% the selected bidder based on the requirement of C= G 6Items when required, purchaser will issue work order to the selected bidder. k) Quarterly Payment Amount for O&M.1= (D/16)= HThe exact quantities of items to be supplied shall be specified in the work orders provided under this Rate Contract.

Evaluation & Tabulation of Financial Bids. Subject to the provisions of “Acceptance of Successful Bid and Award of Contract” below, the procuring entity shall take following actions for evaluation of financial Bids:- a) The financial Bids of the bidders who qualified in technical evaluation shall be opened online at the notified time, date and place by the bid evaluation committee in the presence of the bidders or their representatives who choose to be present; b) the process of opening of the financial Bids shall be similar to that of technical Bids. c) conditional Bids are liable to be rejected; d) In order to decide the L1 bidder, NPV (Net Present Value) shall be calculated as below: The Financial bid (BoQ.xls) shall have following 5 4 price components. CAPEX = Total Cost of items with one two year warranty/support. O&M.1 = Total Cost of Warranty/ AMC for 4 3 Years (16 12 Qtrs) O&M.2 = Total Cost for Operational Services for 2 Years (8 Qtrs) A = Total Amount as per Table C of the Financial Bid B = Total Amount as per Table D of the Financial Bid Considering as following:- 1) Price quoted under CAPEX.1 of BoQ= C 2) ▇▇▇▇▇ quoted for O&M.1 = Warranty AMC cost from Q5 Q9 to Q20 (i.e. 16 12 Qtrs) = D 3) ▇▇▇▇▇ quoted for O&M.2 = Operational Services from Q1 to Q8 (i.e. 8 Qtrs) = E 4) Immediate Payment to be made (CAPEX) from BoQ = 80% of C= F 5) CAPEX Payment withheld with tendering authority = 20% of C= G 6) Quarterly Payment Amount for O&M.1= (D/16)= HD/12)= H Rate Contract for Setting up of IT Fun City (Interactive Digital Amusement Gallery) at Jaipur

Evaluation & Tabulation of Financial Bids. Subject to the provisions of “Acceptance of Successful Bid and Award of Contract” below, the procuring entity shall take following actions for evaluation of financial Bids:- a) The financial Bids of the bidders who qualified in technical evaluation shall be opened online at the notified time, date and place by the bid evaluation committee in the presence of the bidders or their representatives who choose to be present; b) the process of opening of the financial Bids shall be similar to that of technical Bids. c) conditional Bids are liable to be rejected; d) In order to decide the L1 bidder, NPV (Net Present Value) shall be calculated as below: The Financial bid (BoQ.xls) shall have following 5 price components. CAPEX = Total Cost of items with one two year warranty/support. O&M.1 = Total Cost of Warranty/ AMC for 4 3 Years (16 12 Qtrs) O&M.2 = Total Cost for Operational Services for 2 Years (8 Qtrs) A = Total Amount as per Table C of the Financial Bid B = Total Amount as per Table D of the Financial Bid Considering as following:- 1) Price quoted under CAPEX.1 of BoQ= C 2) ▇▇▇▇▇ quoted for O&M.1 = Warranty AMC cost from Q5 Q9 to Q20 (i.e. 16 12 Qtrs) = D 3) ▇▇▇▇▇ quoted for O&M.2 = Operational Services from Q1 to Q8 (i.e. 8 Qtrs) = E 4) Immediate Payment to be made (CAPEX) from BoQ = 80% of C= F 5) CAPEX Payment withheld with tendering authority = 20% of C= G Rate Contract for Setting up of Interactive Digital Amusement Gallery at Permanent Centers (Digital Museum) 6) Quarterly Payment Amount for O&M.1= (D/16)= D/12)= H 7) Quarterly Payment Amount for O&M.2= (E/8)= I 8) PV factor = Considering 3% per Quarter i.e. 12 % annually Where, (1.03)3 + [(G)/8 + {(A)/8+I}]/ (1.03)4+ [(G)/8+{(A)/8+I}]/ (1.03)5+… [G/8+ {(A)/8+I}]/ (1.03)8 H/ (1.03)20 e) the evaluation shall include all costs and all taxes and duties applicable to the bidder as per law of the Central/ State Government/ Local Authorities, and the evaluation criteria specified in the bidding documents shall only be applied; f) the offers shall be evaluated and marked L1, L2, L3 etc. L1 being the lowest offer and then others in ascending order in case price is the only criteria, or evaluated and marked H1, H2, H3 etc. in descending order: g) For any of the line item/s, bids quoting zero or incredibly low/ high rates compared to the industry prevalent rates, will be rejected and EMD will be forfeited. h) the bid evaluation committee shall prepare a comparative statement in tabular form in accordance with rules along with its report on evaluation of financial Bids and recommend the lowest offer for acceptance to the procuring entity, if price is the only criterion, or most advantageous Bid in other case; i) The members of bids evaluation committee shall give their recommendations below the table regarding lowest Bid or most advantageous Bid and sign it. j) it shall be ensured that the offer recommended for sanction is justifiable looking to the prevailing market rates of the goods, works or service required to be procured. k) Based on the requirement of items when required, purchaser will issue Work Order to the selected bidder.

Evaluation & Tabulation of Financial Bids. Subject to the provisions of “Acceptance of Successful Bid and Award of Contract” below, the procuring entity shall take following actions for evaluation of financial Bids:-Bids: - a) The For two part/ coverBid system, the financial Bids of the bidders who qualified in technical evaluation shall be opened online at the notified time, date and place by the bid evaluation committee in the presence of the bidders or their representatives who choose to be present>; b) the process of opening of the financial Bids shall be similar to that of technical Bids. c) the names of the bidders, the rates given by them and conditions put, if any, shall be read out and recorded; d) conditional Bids are liable to be rejected; de) In order to decide the L1 bidder, NPV (Net Present Value) of the quarterly payable amount shall be calculated taken in to account as given below: The Financial bid Rate Contract for Supply, Installation and FMS of Edge equipment’s under City Surveillance project for seven Cities (BoQ.xlsAfter Pre-bid) shall have following 5 price components.  Price quoted for CAPEX= A  Price quoted for OPEX = B  Payment made to SI before FMS Period from quoted CAPEX= 70% of A= C  Payment remaining with tendering authority of CAPEX = 30% of A= D  Total Cost of items with one year warranty/support. O&M.1 = Total Cost of Warranty/ AMC quarters for 4 Years (16 Qtrs) O&M.2 = Total Cost for Operational Services for 2 Years (8 Qtrs) A = Total Amount as per Table C of the Financial Bid B = Total Amount as per Table D of the Financial Bid Considering as following:- 1) Price quoted under CAPEX.1 of BoQ= C 2) ▇▇▇▇▇ quoted for O&M.1 = Warranty cost from Q5 to Q20 (i.e. 16 Qtrs) = D 3) ▇▇▇▇▇ quoted for O&M.2 = Operational Services from Q1 to Q8 (i.e. 8 Qtrs) = E 4) Immediate Payment which quaterly payment to be made during FMS period: 20 quarters  Quarterly Payable amount during FMS period= {(CAPEXD+B)/20}= E  PV factor = Considering 3% per quarter i.e. 12% annually NPV= C+ [E/1.03] + [E/(1.03)2] + [E/(1.03)3] + [E/(1.03)4] + [E/(1.03)5++… *E/(1.03)20] f) the evaluation shall include all costs and all taxes and duties applicable to the bidder as per law of the Central/ State Government/ Local Authorities, and the evaluation criteria specified in the bidding documents shall only be applied;However, the price considered for calculating NPV shall be subjected to the provisions of clause 18 i.e Comparison of rates of firms outside and those in Rajasthan of bidding document. According to this clause, the component of CST shall be included in the price of bidder quoting from BoQ = 80% outside Rajasthan and component of C= FVAT will be excluded from the price quoted by the bidders situated in Rajasthan. 5g) CAPEX Payment withheld the offers shall be evaluated and marked L1, L2, L3 etc. L1 being the lowest offer and then others in ascending order in case price is the only criteria, or evaluated and marked H1, H2, H3 etc. in descending order. In case quality is also a criteria and the combined score of technical and financial evaluation is considered; h) the bid evaluation committee shall prepare a comparative statement in tabular form in accordance with tendering authority = 20% rulesalong with its report on evaluation of C= G 6financial Bids and recommend the lowest offer for acceptance to the procuring entity, if price is the only criterion, or most advantageous Bid in other case; i) Quarterly Payment Amount The members of bids evaluation committee shall give their recommendations below the table regarding lowest Bid or most advantageous Bid and sign it. j) it shall be ensured that the offer recommended for O&M.1= (D/16)= Hsanction is justifiable looking to the prevailing market rates of the goods, works or service required to be procured.