Common use of EVALUATIVE PROCEDURES Clause in Contracts

EVALUATIVE PROCEDURES. A. In any year that a teacher is not formally evaluated as a result of receiving an Accomplished or Skilled rating on the bargaining unit member’s most recent evaluation, the bargaining unit member must receive one observation and one conference in accordance with 3319.111 and 3319.112. B. An employee who is asked to attend a formal classroom observation post conference or job performance evaluation conference shall have the right to have a representative of his/her own choosing present at the conference. C. All formal classroom observations of employees by the Board’s appraiser for the purpose of job performance appraisals shall be conducted with the full knowledge of the employee. An initial conference initiates the evaluation process with a dialogue between the evaluator and the teacher regarding the priorities for the approaching school year. Employees must be given advance written or electronic notification of at least three (3) workdays by the supervisor conducting the pre-conference. One formal observation may be unannounced and without notice. The balance of formal observations will be announced. Employees shall have a minimum of seven (7) days after an unannounced observation to have their OTES observation paperwork (pre-conference form) completed. D. minimum of three (3) formal classroom observations by the Board’s appraiser(s) for an employee’s job performance appraisal shall be conducted in an employee’s first year of employment in the district, in any year in which the employee will be considered for a continuing contract, and in any year in which the employee is non renewed or terminated for performance reasons. The first formal classroom observation shall be conducted by December 10, the second formal classroom observation shall be conducted by February 1, and the third formal classroom observation shall be conducted by April 1 E. All formal classroom observations of employees by Board appraisers shall be for no less than thirty (30) consecutive minutes. When announced observations are cancelled by the Administration, employees will not be required to redo their pre conference form for a lesson. However, when a teacher cancels due to absence, the observation becomes an additional unannounced observation. F. An employee and the Board’s appraiser shall meet to discuss the results of the formal classroom observation within seven (7) workdays after the formal classroom observation has been completed, unless extraordinary conditions require a reasonable extension of these time limits. The Administration shall give the employee written or electronic notification at least three (3)workdays prior to the date of the post conference. G. Written records of all formal classroom observations shall be provided by the Board’s appraiser to the employee and a copy will be placed in the employee’s personnel file. The employee will be given completed copies of the formal classroom observation report within seven (7) workdays after the formal classroom observation, unless extraordinary conditions require a reasonable extension of these time limits. H. The final summative evaluation conference must be held prior to May 1 of the appraisal year and the final holistic rating shall be entered/signed by the evaluator before May 10, unless extraordinary conditions require a reasonable extension of these time limits. As a part of the final summative evaluation, each teacher will be assigned a rating of Accomplished, Skilled, Developing, or Ineffective. I. Each employee is expected to meet District standards of performance in the major categories of instructional planning instruction and assessment, and professionalism , which will be illustrated in the rubric/interpretive guide. In some instances, it may be judged by the Board that the employee, although not rendering fully satisfactory performance, has evidenced sufficient initiative, cooperation and growth to merit the opportunity of a “second chance.” This alternative is especially in order if the employee has been in an assignment which may not have presented a reasonable opportunity for success. If it is determined that District standards are not met by an employee, An Improvement Plan must accompany the documentation, all of which shall be recorded in OhioES. The employee will have an opportunity to provide input toward the content of the Improvement Plan. J. Walkthroughs will be a part of the formal evaluation process. A walkthrough is defined as a brief classroom visit by a Board employed credentialed administrative evaluator of at least 5 and no more than fifteen (15) minutes. If more than one (1) evaluator is involved in the walkthrough and each provides feedback, each feedback form counts as one (1) walkthrough. During these visits, the evaluator will look for specific instructional standards which are a part of the evaluation rubric. It is understood that not every standard will be seen on every visit. Employees will receive written feedback for official walkthroughs either electronically or on paper within forty-eight (48) hours of the walkthrough unless extraordinary circumstances require a reasonable extension of this time. Employees can expect two (2) to four (4) walkthroughs completed as a part of the evaluation process, with a maximum of ten (10) walkthroughs under normal 1. During the employee’s first four years of employment with ▇▇▇▇▇▇ ▇▇▇▇▇ City Schools; 2. During the year a member is under consideration for a continuing contract; 3. During a year that member is on an improvement plan. 4. Upon request of the teacher. K. An employee may include or attach additional written statements within three (3) months to the final summative evaluation or any other job performance evaluation record and the Board’s appraiser may be asked to sign such statements to acknowledge examination and receipt of the same. L. The employee and the Board’s evaluator shall sign the official file copy of the final summative evaluation at the time of the conference to indicate they have both examined and discussed the contents of the evaluation. M. A copy of the official file copy of each evaluation conference record shall be provided to each employee. The original copy shall be kept in the employee’s personnel file and be made available for examination by the employee upon prior request. N. All employees shall be evaluated in accordance with this Agreement. If an employee who is in the final year of an individual limited contract is unavailable for observation, evaluation and/or conferences due to the employee's extended and/or repeated absences such that the Board is unable to meet observations, evaluation or conference timelines, the Board may issue said employee a one-year limited contract of employment without additional notice and such contract will not be considered an extended limited contract under Section 3319.111 of the Ohio Revised Code.