Common use of EVENT DETAILS Clause in Contracts

EVENT DETAILS. Please review the detailed information outlined above and on any subsequent event details forms(s) to assure that this accurately reflects the event’s requirements. The Venue reserves the right to adjust space(s) based on space utilization and availability. Every effort will be made to notify the Client in advance and to accommodate the Client in alternate location(s). After signing the initial Agreement, anytime there is a change to an event, the Client must sign and return the event details form(s) to the Venue to confirm all final arrangements and pricing. The details on the final event details form(s) will be used to invoice the Client. Prices are typically evaluated annually and any changes to rates generally go into effect July 1st of each year. If applicable, the Client will be sent an updated event details form(s) with updated pricing. The Client must sign and return the updated event details form(s) to continue to hold their reservation. The Client needs to provide preliminary details of their event needs (i.e. room layout, guest count, catering menus, equipment needs, and/or any special needs) no later than 15 business days prior to an event. If the event includes catering, a workshop, an invited speaker, and/or minors, we require a minimum of 15 business days’ notice. Major events, as defined by the Venue, and all conferences must provide preliminary details 30 business days prior to the event. Final details must be provided five business days prior to the event. The Venue will do its best to accommodate requests made less than five business days prior to an event but under some circumstances may not be able to fulfill the Client’s request and will notify the Client if the request cannot be accommodated. Please note that the Venue abides by Illinois State University’s closures, including for severe weather. If the university is closed on the date of the event, the event will be cancelled or postponed. The following guidelines apply to all RSO events: 1. RSOs can reserve rooms for the fall semester beginning on the first Monday of August and for the spring semester, beginning on the first Monday of December. 2. Reservations are made on a first-come, first-served basis. 3. RSOs may not book any events outside of University Galleries’ open hours.

EVENT DETAILS. Please review the detailed information outlined above on the attached event details form and on any subsequent event details forms(sform(s) to assure that this accurately reflects the event’s requirements. The Venue reserves the right to adjust space(s) based on space utilization and availability. Every effort will be made to notify the Client in advance and to accommodate the Client in alternate location(s). After signing the initial Agreement, anytime there is a change to an event, the Client must sign and return the event details form(s) to the Venue to confirm all final arrangements and pricing. The details on the final event details form(s) will be used to invoice the Client. Prices are typically evaluated annually and any changes to rates generally go into effect July 1st of each year. If applicable, the Client will be sent an updated event details form(s) with updated pricing. The Client must sign and return the updated event details form(s) to continue to hold their reservation. The Client needs to provide preliminary details of their event event(s) needs (i.e. room layout, guest count, catering menus, equipment needs, and/or any special needs) no later than 15 business days prior to an the event. If the event includes catering, a workshop, an invited speaker, and/or minors, we require a minimum of 15 business days’ notice. Major events, as defined by the Venue, and all conferences must provide preliminary details 30 business days prior to the event. Final details must be provided five business days prior to the an event. The Venue will do its best to accommodate requests made less than five business days prior to an event but under some circumstances may not be able to fulfill the Client’s request and will notify the Client if the request cannot be accommodated. Please note that the Venue abides by Illinois State University’s closures, including for severe weather. If the university is closed on the date of the event, the event will be cancelled or postponed. The following guidelines apply to all RSO events: 1. RSOs can reserve rooms for the fall semester beginning on the first Monday of August and for the spring semester, beginning on the first Monday of December. 2. Reservations are made on a first-come, first-served basis. 3. RSOs may not book any events outside of University Galleries’ open hours.

EVENT DETAILS. Please review the detailed information outlined above and on any subsequent banquet event details forms(sorder(s) to assure that this accurately reflects the event’s requirements. The Venue reserves the right to adjust space(s) based on space utilization and availability. Every effort will be made to notify the Client in advance and to accommodate the Client in alternate location(s). After signing the initial Agreement, anytime there is a change to an event, the Client must sign and return the banquet event details form(sorder(s) to the Venue to confirm all final arrangements and pricing. The details on the final banquet event details form(sorder(s) will be used to invoice the Client. Prices are typically evaluated annually and any changes to rates generally go into effect July 1st of each year. If applicable, the Client will be sent an updated banquet event details form(sorder(s) with updated pricing. The Client must sign and return the updated banquet event details form(sorder(s) to continue to hold their reservation. The Client needs to provide preliminary details of their event needs (i.e. room layout, guest count, catering menus, equipment needs, and/or any special needs) no later than 15 business days prior to an the event. If the event includes catering, a workshop, an invited speaker, and/or minors, we require a minimum of 15 business days’ notice. Major events, as defined by the Venue, and all conferences must provide preliminary details 30 business days prior to the event. Final details must be provided five business days prior to the event. The Venue will do its best to accommodate requests made less than five business days prior to an the event but under some circumstances may not be able to fulfill the Client’s request and will notify the Client if the request cannot be accommodated. Please note that the Venue abides by Illinois State University’s closures, including for severe weather. If the university is closed on the date of the event, the event will be cancelled or postponed. The following guidelines apply to all RSO events: 1. : • RSOs can reserve rooms for the fall semester beginning on the first Monday of August and for the spring semester, beginning on the first Monday of December. 2. To reserve rooms earlier than these dates, the Client must contact their event planner to start the exception process. • For weekly or monthly meetings, RSOs can book one room one day per week for no longer than two hours. Meetings cannot be scheduled in the Founders Suite. • For dance practices, RSOs can book one room up to two days per week for no longer than two hours. RSO meetings and dance practices cannot be booked back to back. Dance practices cannot be scheduled in the Founders Suite or The Atrium. • To reserve the entire ▇▇▇▇▇ Ballroom for an event on Friday or Saturday night, a minimum guarantee of 500 guests is required. • Reservations are made on a first-come, first-served basis. • Late Night Events (LNE) are considered any event on Friday or Saturday evenings starting at 11:30 p.m. or later in the Bone Student Center and must conclude by 2:30 a.m. Clients must follow the LNE Guidelines and must submit a LNE form to the Event Services and Catering Office no later than 45 days prior to the event date that is being requested. All LNE must be approved by the Event Review Committee and the Client must agree to any additional requirements and costs based on an updated and approved Event Review Committee requirements before the reservation is confirmed. 3. RSOs may not book any events outside of University Galleries’ open hours.

EVENT DETAILS. Please review the detailed information outlined above and on any subsequent event details forms(sorder(s) to assure that this accurately reflects the event’s requirements. The Venue reserves the right to adjust space(s) based on space utilization and availability. Every effort will be made to notify the Client in advance and to accommodate the Client in alternate location(s). After signing the initial Agreement, anytime there is a change to an event, the Client must sign and return the event details form(sorder(s) to the Venue to confirm all final arrangements and pricing. The details on the final event details form(sorder(s) will be used to invoice the Client. Prices are typically evaluated annually and any changes to rates generally go into effect July 1st of each year. If applicable, the Client will be sent an updated event details form(sorder(s) with updated pricing. The Client must sign and return the updated event details form(sorder(s) to continue to hold their reservation. The Client needs to provide preliminary details of their event event(s) needs (i.e. room layout, guest count, catering menus, equipment needs, and/or any special needs) no later than 15 10 business days prior to an the event. If the event includes catering, a workshop, an invited speaker, and/or minors, we require a minimum of 15 business days’ notice. Major events, as defined by the Venue, and all conferences must provide preliminary details 30 business days prior to the event. Final details must be provided five (5) business days prior to the an event. The Venue will do its best to accommodate requests made less than five (5) business days prior to an event but under some circumstances may not be able to fulfill the Client’s request and will notify the Client if the request cannot be accommodated. Please note that the Venue abides by Illinois State University’s closures, including for severe weather. If the university is closed on the date of the event, the event will be cancelled or postponed. The following guidelines apply to all RSO events: 1. RSOs can reserve rooms for the fall semester beginning on the first Monday of August and for the spring semester, beginning on the first Monday of December. 2. Reservations are made on a first-come, first-served basis. 3. RSOs may not book any events outside of University Galleries’ open hours.

EVENT DETAILS. Please review the detailed information outlined above and on any subsequent banquet event details forms(sorder(s) to assure that this accurately reflects the event’s requirements. The Venue reserves the right to adjust space(s) based on space utilization and availability. Every effort will be made to notify the Client in advance and to accommodate the Client in alternate location(s). After signing the initial Agreement, anytime there is a change to an event, the Client must sign and return the banquet event details form(sorder(s) to the Venue to confirm all final arrangements and pricing. The details on the final banquet event details form(sorder(s) will be used to invoice the Client. Prices are typically evaluated annually and any changes to rates generally go into effect July 1st of each year. If applicable, the Client will be sent an updated banquet event details form(sorder(s) with updated pricing. The Client must sign and return the updated banquet event details form(sorder(s) to continue to hold their reservation. The Client needs to provide preliminary details of their event needs (i.e. room layout, guest count, catering menus, equipment needs, and/or any special needs) no later than 15 business days prior to an event. If the event includes catering, a workshop, an invited speaker, and/or minors, we require a minimum of 15 business days’ notice. Major events, as defined by the Venue, and all conferences must provide preliminary details 30 business days prior to the event. Final details must be provided five business days prior to the event. The Venue will do its best to accommodate requests made less than five business days prior to an event but under some circumstances may not be able to fulfill the Client’s request and will notify the Client if the request cannot be accommodated. Please note that the Venue abides by Illinois State University’s closures, including for severe weather. If the university is closed on the date of the event, the event will be cancelled or postponed. The following guidelines apply to all RSO events: 1. : • RSOs can reserve rooms for the fall semester beginning on the first Monday of August and for the spring semester, beginning on the first Monday of December. 2. To reserve rooms earlier than these dates, the Client must contact their event planner to start the exception process. • For weekly or monthly meetings, RSOs can book one room one day per week for no longer than two hours. Meetings cannot be scheduled in the Founders Suite. • For dance practices, RSOs can book one room up to two days per week for no longer than two hours. RSO meetings and dance practices cannot be booked back to back. Dance practices cannot be scheduled in the Founders Suite or The Atrium. • To reserve the entire ▇▇▇▇▇ Ballroom for an event on Friday or Saturday night, a minimum guarantee of 500 guests is required. • Reservations are made on a first-come, first-served basis. • Late Night Events (LNE) are considered any event on Friday or Saturday evenings starting at 11:30 p.m. or later in the Bone Student Center and must conclude by 2:30 a.m. Clients must follow the LNE Guidelines and must submit a LNE form to the Event Services and Catering Office no later than 45 calendar days prior to an event date that is being requested. All LNE must be approved by the Event Review Committee and the Client must agree to any additional requirements and costs based on an updated and approved Event Review Committee requirements before the reservation is confirmed. 3. RSOs may not book any events outside of University Galleries’ open hours.

EVENT DETAILS. Please review the detailed information outlined above and on any subsequent event details forms(sform(s) to assure that this accurately reflects the event’s requirements. The Venue reserves the right to adjust space(s) based on space utilization and availability. Every effort will be made to notify the Client in advance and to accommodate the Client in alternate location(s). After signing the initial Agreement, anytime there is a change to an event, the Client must sign and return the event details form(s) to the Venue to confirm all final arrangements and pricing. The details on the final event details form(s) will be used to invoice the Client. Prices are typically evaluated annually and any changes to rates generally go into effect July 1st of each year. If applicable, the Client will be sent an updated event details form(s) with updated pricing. The Client must sign and return the updated event details form(s) to continue to hold their reservation. The Client needs to provide preliminary details of their event needs (i.e. room layout, guest count, catering menus, equipment needs, and/or any special needs) no later than 15 10 business days prior to an the event. If the event includes catering, a workshop, an invited speaker, and/or minors, we require a minimum of 15 business days’ notice. Major events, as defined by the Venue, and all conferences must provide preliminary details 30 business days prior to the event. Final details must be provided five business days prior to the event. The Venue will do its best to accommodate requests made less than five business days prior to an the event but under some circumstances may not be able to fulfill the Client’s request and will notify the Client if the request cannot be accommodated. Please note that the Venue abides by Illinois State University’s closures, including for severe weather. If the university is closed on the date of the event, the event will be cancelled or postponed. The following guidelines apply to all RSO events: 1. RSOs can reserve rooms for the fall semester beginning on the first Monday of August and for the spring semester, beginning on the first Monday of December. 2. Reservations are made on a first-come, first-served basis. 3. RSOs may not book any events outside of University Galleries’ open hours.

EVENT DETAILS. Please review the detailed information outlined above and on any subsequent banquet event details forms(sorder(s) to assure that this accurately reflects the event’s requirements. The Venue reserves the right to adjust space(s) based on space utilization and availability. Every effort will be made to notify the Client in advance and to accommodate the Client in alternate location(s). After signing the initial Agreement, anytime there is a change to an event, the Client must sign and return the banquet event details form(sorder(s) to the Venue to confirm all final arrangements and pricing. The details on the final banquet event details form(sorder(s) will be used to invoice the Client. Prices are typically evaluated annually and any changes to rates generally go into effect July 1st of each year. If applicable, the Client will be sent an updated banquet event details form(sorder(s) with updated pricing. The Client must sign and return the updated banquet event details form(sorder(s) to continue to hold their reservation. The Client needs to provide preliminary details of their event event(s) needs (i.e. room layout, guest count, catering menus, equipment needs, and/or any special needs) no later than 15 business days prior to an the event. If the event includes catering, a workshop, an invited speaker, and/or minors, we require a minimum of 15 business days’ notice. Major events, as defined by the Venue, and all conferences must provide preliminary details 30 business days prior to the event. Final details must be provided five business days prior to the event. The Venue will do its best to accommodate requests made less than five seven business days prior to an event but under some circumstances may not be able to fulfill the Client’s request and will notify the Client if the request cannot be accommodated. Please note that the Venue abides by Illinois State University’s closures, including for severe weather. If the university is closed on the date of the event, the event will be cancelled or postponed. The following guidelines apply to all RSO events: 1. : • RSOs can reserve rooms for the fall semester beginning on the first Monday of August and for the spring semester, beginning on the first Monday of December. 2. To reserve rooms earlier than these dates, the Client must contact their event planner to start the exception process. • For weekly or monthly meetings, RSOs can book one room one day per week for no longer than two hours. Meetings cannot be scheduled in the Founders Suite. • For dance practices, RSOs can book one room up to two days per week for no longer than two hours. RSO meetings and dance practices cannot be booked back-to-back. Dance practices cannot be scheduled in the Founders Suite or The Atrium. • To reserve the entire Brown Ballroom for an event on Friday or Saturday night, a minimum guarantee of 500 guests is required. • Reservations are made on a first-come, first-served basis. • Late Night Events (LNE) are considered any event on Friday or Saturday evenings starting at 11:30 p.m. or later in the Bone Student Center and must conclude by 2:30 a.m. Clients must follow the LNE Guidelines and must submit a LNE form to the Event Services and Catering Office no later than 45 days prior to the event date that is being requested. All LNE must be approved by the Event Review Committee and the Client must agree to any additional requirements and costs based on an updated and approved Event Review Committee requirements before the reservation is confirmed. 3. RSOs may not book any events outside of University Galleries’ open hours.