Common use of External Assessors Clause in Contracts

External Assessors. Any external assessors sought or required as part of a candidate’s permanency consideration shall be selected according to this Article. The Chair of the Library Permanency Committee shall provide to the University Librarian the names of at least four (4) qualified assessors from outside of Trent, at least two (2) of whom shall be the choice of the Library Permanency Committee and at least two (2) of whom shall be the choice of the candidate. The Chair of the Library Permanency Committee shall provide the University Librarian with a summary of professional background or a brief c.v. as applicable and contact information for each of the assessors, as well as a rationale for the selection of assessors. Two assessors, one (1) named by Library Permanency Committee and one (1) named by the candidate, shall be requested by the University Librarian to furnish assessments of the candidate’s scholarly and research contributions and contributions to the profession at large, in accordance with the permanency criteria as specified in III.10.4 and the Librarians’ Committee approved written standards for the application of the criteria. On receipt of the assessors' reports, the University Librarian shall place them in the candidate’s permanency file. III.10.8 Recommendation of the Library Permanency Committee to the ▇▇▇▇▇▇▇ and Vice President Academic III.10.8.1 The members of the Library Permanency Committee shall review the contents of the candidate’s permanency file and shall meet to discuss the candidate’s permanency application. III.10.8.2 Quorum for Library Permanency Committee meetings, at which a permanency file is being discussed and/or voted on, shall be all members of the Library Permanency Committee, save any members who are in a conflict of interest. Members who are in a conflict of interest will recuse themselves from any Library Permanency Committee meetings at which the relevant permanency file is being discussed and/or voted on. Notwithstanding the above, in exceptional circumstances members may participate via the use of technology. III.10.8.2.1 Committee decisions shall be made by formal vote. Votes shall be conducted by secret ballot. Committee members may not abstain from voting. A simple majority of votes carries. A record of the results of the vote as well as the minutes of all Library Permanency Committee meetings shall be forwarded to the Office of the University Librarian when the Chair of the Library Permanency Committee forwards the Library Permanency Committee’s recommendation to the University Librarian. Such records are confidential, and the Library Permanency Committee’s minutes will not form part of the permanency file. They shall be kept for twelve (12) months after the permanency decision has been issued or until the end of any related grievance or arbitration. III.10.8.2.2 Members of the Library Permanency Committee shall maintain confidentiality regarding the Library Permanency Committee’s deliberations and decisions, unless, as a result of a grievance process, legal or contractual proceedings require otherwise. Committee members who violate this requirement of confidentiality shall be removed from the Library Permanency Committee by the Chair of the Library Permanency Committee. III.10.8.2.3 Notwithstanding the confidential nature of the deliberations and decisions leading to recommendations of the Library Permanency Committee, any allegations of procedural irregularities may be brought to the attention of the University Librarian or any TUFA officer. III.10.8.3 Prior to rendering its decision, the Library Permanency Committee may, giving reasons, request the candidate to provide further evidence and/or supporting documentation, provided such information is specified in this Agreement as belonging in a permanency file and/or can be reasonably shown to be relevant to the evaluation of the candidate’s file. Such further evidence and/or supporting documentation shall be added to the candidate’s permanency file. III.10.8.4 If the Library Permanency Committee has serious reservations about the qualification of the candidate for permanency, the Chair of the Library Permanency Committee shall so inform the candidate, and set out in writing the reasons for its reservations. The candidate shall have the right to request reconsideration by the Library Permanency Committee before it makes its recommendation to the University Librarian. III.10.8.5 Should the candidate request reconsideration, the candidate shall submit a written response within two (2) weeks to the Chair of the Library Permanency Committee. The evidence to be considered by the Library Permanency Committee in its reconsideration is to be confined to the candidate’s permanency file, the candidate’s written response, and whatever additional relevant information the candidate provides. In preparing a written response, the candidate shall have access to the full contents of his/her permanency file, including the confidential letters from librarians, faculty, and external assessors, as appropriate, with identities masked. III.10.8.6 After considering all the submissions and discussing the case in the context of the criteria for the awarding of permanency as set out in III.10.4 and the Librarians’ Committee approved written standards for the application of the criteria, and, where applicable, having considered a candidate’s request for reconsideration as per III.10.8.5, the Library Permanency Committee shall, by formal vote, make one of the following recommendations to the ▇▇▇▇▇▇▇ and Vice President Academic: (i) grant permanency (ii) not grant permanency III.10.8.7 The letter transmitting the Library Permanency Committee’s recommendation will be reviewed and approved by the members of the Library Permanency Committee prior to the Chair of the Library Permanency Committee forwarding the letter to the University Librarian. III.10.8.8 The Chair of the Library Permanency Committee shall provide a copy to the candidate of the Library Permanency Committee’s recommendation which the Chair of the Library Permanency Committee intends to forward to the University Librarian. The Committee’s recommendation shall include reasons for the recommendation and a numerical record of the vote. III.10.8.8.1 The candidate may provide a written response within two (2) weeks to the Library Permanency Committee’s letter, to be included in the tenure file to be forwarded by the Chair of the Library Permanency Committee to the University Librarian with the recommendation of the Library Permanency Committee. III.10.8.9 The Library Permanency Committee may also recommend to the University Librarian that the candidate be promoted to Librarian III, conditional upon the receipt of permanency, provided the candidate is eligible for consideration for promotion to Librarian III and is thoroughly satisfactory in the performance of the duties and responsibilities as set out in IV.1.2, bearing in mind the exemptions under IV.5.2. III.10.8.10 The Chair of the Library Permanency Committee shall forward to the University Librarian, for consideration by COAP, the recommendation concerning permanency of the Library Permanency Committee, the candidate’s response, if any, all supporting arguments and all correspondence and documentation considered by the Library Permanency Committee, and a report on the procedures followed. III.10.8.10.1 The recommendation shall address the candidate's competence in the performance of duties and promise of continuing development, and will be governed by the criteria for the granting of permanency as set out in III.10.4, and the Librarians’ Committee approved written standards for the application of the criteria. III.10.8.10.2 Where relevant, the Chair of the Library Permanency Committee shall forward to the University Librarian, for consideration by COAP, a recommendation of the Library Permanency Committee concerning promotion to Librarian III, and all supporting arguments and all correspondence and documentation considered by the Library Permanency Committee. III.10.8.11 The University Librarian will forward all materials in the permanency file to COAP, and following ▇▇▇▇’s recommendation, the Chair of COAP will forward all materials in the permanency file to the ▇▇▇▇▇▇▇ and Vice President Academic.

External Assessors. Any ‌ (a) Except in the circumstance outlined in 21.5(b) below, when making a recommendation for tenure and/or promotion the TPC shall obtain assessments from three (3) arm's length external assessors sought expert in the area(s) of the Member's scholarly activity. The TPC shall choose assessors with due regard to the area(s) of scholarly activity. (b) The TPC shall select three (3) assessors from a list composed of at least three (3) names submitted by the Member, and at least three (3) names determined by the TPC. The TPC shall present the Member with its list of names. The Member may challenge, in writing to the Committee, potential assessors for bias, apprehension of bias, conflict of interest, or required as part unsuitability, within seven (7) calendar days of receiving the list. If the Member and the TPC cannot agree on a candidate’s permanency common pool of possible assessors, the TPC shall select two (2) names from its list and (2) two names from the Member's list. In this case, the TPC shall consult four (4) assessors rather than three (3). The TPC's consideration and decision regarding external assessors shall be selected according to this Article. completed on or before November 1. (c) The Chair of the Library Permanency Committee TPC shall provide instruct external assessors to consider the University Librarian the names of at least four (4) qualified assessors from outside of Trent, at least two (2) of whom shall be the choice of the Library Permanency Committee weight and at least two (2) of whom shall be the choice nature of the candidate's teaching, service, and scholarship as in any North American university comparable to Renison University College in the demands it makes on Members. Where an appointment includes an unusually high service component, this service weighting may be highlighted in the instructions to the external assessors. (d) The Member shall receive confirmation from the Chair that all materials in the submitted dossier, and only those materials and a cover letter, have been sent to the external assessors. The Chair of the Library Permanency Committee shall provide the University Librarian with a summary of professional background or a brief c.v. as applicable and contact information for each of the assessors, as well as a rationale for the selection of assessors. Two assessors, one (1) named by Library Permanency Committee and one (1) named by the candidate, shall be requested by the University Librarian to furnish assessments of the candidate’s scholarly and research contributions and contributions this confirmation to the profession at large, in accordance with Member within seven (7) calendar days of sending the permanency criteria as specified in III.10.4 and the Librarians’ Committee approved written standards for the application of the criteria. On receipt of the packages to external assessors' reports, the University Librarian shall place them in the candidate’s permanency file. III.10.8 Recommendation of the Library Permanency Committee to the ▇▇▇▇▇▇▇ and Vice President Academic III.10.8.1 The members of the Library Permanency Committee shall review the contents of the candidate’s permanency file and shall meet to discuss the candidate’s permanency application. III.10.8.2 Quorum (e) In order for Library Permanency Committee meetings, at which a permanency file is being discussed and/or voted on, shall be all members of the Library Permanency Committee, save any members who are in a conflict of interest. Members who are in a conflict of interest will recuse themselves from any Library Permanency Committee meetings at which the relevant permanency file is being discussed and/or voted on. Notwithstanding the above, in exceptional circumstances members may participate via the use of technology. III.10.8.2.1 Committee decisions shall be made by formal vote. Votes shall be conducted by secret ballot. Committee members may not abstain from voting. A simple majority of votes carries. A record of the results of the vote as well as the minutes of all Library Permanency Committee meetings shall be forwarded to the Office of the University Librarian when the Chair of the Library Permanency Committee forwards the Library Permanency Committee’s recommendation to the University Librarian. Such records are confidential, and the Library Permanency Committee’s minutes will not form part of the permanency file. They shall be kept for twelve (12) months after the permanency decision has been issued or until the end of any related grievance or arbitration. III.10.8.2.2 Members of the Library Permanency Committee shall maintain confidentiality regarding the Library Permanency Committee’s deliberations and decisions, unless, as a result of a grievance process, legal or contractual proceedings require otherwise. Committee members who violate this requirement of confidentiality shall be removed from the Library Permanency Committee by the Chair of the Library Permanency Committee. III.10.8.2.3 Notwithstanding the confidential nature of the deliberations and decisions leading to recommendations of the Library Permanency Committee, any allegations of procedural irregularities may be brought to the attention of the University Librarian or any TUFA officer. III.10.8.3 Prior to rendering its decision, the Library Permanency Committee may, giving reasons, request the candidate to provide further evidence and/or supporting documentation, provided such information is specified in this Agreement as belonging in a permanency file and/or can be reasonably shown an external assessor's submission to be relevant to the evaluation of the candidate’s file. Such further evidence and/or supporting documentation shall eligible for consideration, it must be added to the candidate’s permanency file. III.10.8.4 If the Library Permanency Committee has serious reservations about the qualification of the candidate for permanency, the Chair of the Library Permanency Committee shall so inform the candidate, and set out in writing the reasons for its reservations. The candidate shall have the right to request reconsideration by the Library Permanency Committee before it makes its recommendation to the University Librarian. III.10.8.5 Should the candidate request reconsideration, the candidate shall submit a written response within two (2) weeks submitted to the Chair of the Library Permanency CommitteeTPC on or before February 1. The evidence Where an external assessor fails to meet this timeline, then the TPC may allow an extension of up to three (3) weeks and if necessary, the timelines in this Article will be considered by the Library Permanency Committee in its reconsideration is to be confined modified accordingly. Any modification to the candidate’s permanency file, the candidate’s written response, and whatever additional relevant information the candidate provides. In preparing timeline as a written response, the candidate shall have access to the full contents result of his/her permanency file, including the confidential letters from librarians, faculty, and an external assessors, as appropriate, with identities maskedassessor's delay is not grievable. III.10.8.6 After considering all the submissions and discussing the case in the context (f) Following communication of the criteria for the awarding of permanency as set out in III.10.4 and the Librarians’ Committee approved written standards for the application of the criteria, and, where applicable, having considered a candidate’s request for reconsideration as per III.10.8.5, the Library Permanency Committee shall, by formal vote, make one of the following recommendations to the ▇▇▇▇▇▇▇ and Vice President Academic: (i) grant permanency (ii) not grant permanency III.10.8.7 The letter transmitting the Library Permanency Committee’s recommendation will be reviewed and approved by the members of the Library Permanency Committee prior to the Chair of the Library Permanency Committee forwarding the letter to the University Librarian. III.10.8.8 The Chair of the Library Permanency Committee shall provide a copy to the candidate of the Library Permanency Committee’s recommendation which the Chair of the Library Permanency Committee intends to forward to the University Librarian. The Committee’s recommendation shall include reasons for the recommendation and a numerical record of the vote. III.10.8.8.1 The candidate may provide a written response within two (2) weeks to the Library Permanency Committee’s letter, to be included in the tenure file to be forwarded by the Chair of the Library Permanency Committee to the University Librarian with the recommendation of the Library Permanency Committee. III.10.8.9 The Library Permanency Committee may also recommend to the University Librarian that the candidate be promoted to Librarian III, conditional upon the receipt of permanency, provided the candidate is eligible for consideration for promotion to Librarian III and is thoroughly satisfactory in the performance of the duties and responsibilities as set out in IV.1.2, bearing in mind the exemptions under IV.5.2. III.10.8.10 The Chair of the Library Permanency Committee shall forward to the University Librarian, for consideration by COAP, the recommendation concerning permanency of the Library Permanency Committee, the candidate’s response, if any, all supporting arguments and all correspondence and documentation considered by the Library Permanency Committee, and a report on the procedures followed. III.10.8.10.1 The recommendation shall address the candidateVPAD-TPC's competence in the performance of duties and promise of continuing development, and will be governed by the criteria for the granting of permanency as set out in III.10.4, and the Librarians’ Committee approved written standards for the application of the criteria. III.10.8.10.2 Where relevant, the Chair of the Library Permanency Committee shall forward to the University Librarian, for consideration by COAP, a recommendation of the Library Permanency Committee concerning promotion to Librarian III, and all supporting arguments and all correspondence and documentation considered by the Library Permanency Committee. III.10.8.11 The University Librarian will forward all materials in the permanency file to COAP, and following ▇▇▇▇’s recommendation, the Chair of COAP will forward Member may request to review the external assessors' comments after all materials in the permanency file to the ▇▇▇▇▇▇▇ and Vice President Academicidentifying marks have been removed.

External Assessors. Any external assessors sought or required as part of a candidate’s permanency consideration shall be selected according to this Article. The Chair of the Library Permanency Committee shall provide to the University Librarian the names of at least four (4) qualified assessors from outside of Trent, at least two (2) of whom shall be the choice of the Library Permanency Committee and at least two (2) of whom shall be the choice of the candidate. The Chair of the Library Permanency Committee shall provide the University Librarian with a summary of professional background or a brief c.v. as applicable and contact information for each of the assessors, as well as a rationale for the selection of assessors. Two assessors, one (1) named by Library Permanency Committee and one (1) named by the candidate, shall be requested by the University Librarian to furnish assessments of the candidate’s scholarly and research contributions and contributions to the profession at large, in accordance with the permanency criteria as specified in III.10.4 and the Librarians’ Committee approved written standards for the application of the criteria. On receipt of the assessors' reports, the University Librarian shall place them in the candidate’s permanency file. III.10.8 Recommendation of the Library Permanency Committee to the ▇▇▇▇▇▇▇ and Vice President Academic III.10.8.1 The members of the Library Permanency Committee shall review the contents of the candidate’s permanency file and shall meet to discuss the candidate’s permanency application. III.10.8.2 Quorum for Library Permanency Committee meetings, at which a permanency file is being discussed and/or voted on, shall be all members of the Library Permanency Committee, save any members who are in a conflict of interest. Members who are in a conflict of interest will recuse themselves from any Library Permanency Committee meetings at which the relevant permanency file is being discussed and/or voted on. Notwithstanding the above, in exceptional circumstances members may participate via the use of technology. III.10.8.2.1 Committee decisions shall be made by formal vote. Votes shall be conducted by secret ballot. Committee members may not abstain from voting. A simple majority of votes carries. A record of the results of the vote as well as the minutes of all Library Permanency Committee meetings shall be forwarded to the Office of the University Librarian when the Chair of the Library Permanency Committee forwards the Library Permanency Committee’s recommendation to the University Librarian. Such records are confidential, and the Library Permanency Committee’s minutes will not form part of the permanency file. They shall be kept for twelve (12) months after the permanency decision has been issued or until the end of any related grievance or arbitration. III.10.8.2.2 Members of the Library Permanency Committee shall maintain confidentiality regarding the Library Permanency Committee’s deliberations and decisions, unless, as a result of a grievance process, legal or contractual proceedings require otherwise. Committee members who violate this requirement of confidentiality shall be removed from the Library Permanency Committee by the Chair of the Library Permanency Committee. III.10.8.2.3 Notwithstanding the confidential nature of the deliberations and decisions leading to recommendations of the Library Permanency Committee, any allegations of procedural irregularities may be brought to the attention of the University Librarian or any TUFA officer. III.10.8.3 Prior to rendering its decision, the Library Permanency Committee may, giving reasons, request the candidate to provide further evidence and/or supporting documentation, provided such information is specified in this Agreement as belonging in a permanency file and/or can be reasonably shown to be relevant to the evaluation of the candidate’s file. Such further evidence and/or supporting documentation shall be added to the candidate’s permanency file. III.10.8.4 If the Library Permanency Committee has serious reservations about the qualification of the candidate for permanency, the Chair of the Library Permanency Committee shall so inform the candidate, and set out in writing the reasons for its reservations. The candidate shall have the right to request reconsideration by the Library Permanency Committee before it makes its recommendation to the University Librarian. III.10.8.5 Should the candidate request reconsideration, the candidate shall submit a written response within two (2) weeks to the Chair of the Library Permanency Committee. The evidence to be considered by the Library Permanency Committee in its reconsideration is to be confined to the candidate’s permanency file, the candidate’s written response, and whatever additional relevant information the candidate provides. In preparing a written response, the candidate shall have access to the full contents of his/her permanency file, including the confidential letters from librarians, faculty, and external assessors, as appropriate, with identities masked. III.10.8.6 After considering all the submissions and discussing the case in the context of the criteria for the awarding of permanency as set out in III.10.4 and the Librarians’ Committee approved written standards for the application of the criteria, and, where applicable, having considered a candidate’s request for reconsideration as per III.10.8.5, the Library Permanency Committee shall, by formal vote, make one of the following recommendations to the ▇▇▇▇▇▇▇ and Vice President Academic: (i) grant permanency (ii) not grant permanency III.10.8.7 The letter transmitting the Library Permanency Committee’s recommendation will be reviewed and approved by the members of the Library Permanency Committee prior to the Chair of the Library Permanency Committee forwarding the letter to the University Librarian. III.10.8.8 The Chair of the Library Permanency Committee shall provide a copy to the candidate of the Library Permanency Committee’s recommendation which the Chair of the Library Permanency Committee intends to forward to the University Librarian. The Committee’s recommendation shall include reasons for the recommendation and a numerical record of the vote. III.10.8.8.1 The candidate may provide a written response within two (2) weeks to the Library Permanency Committee’s letter, to be included in the tenure file to be forwarded by the Chair of the Library Permanency Committee to the University Librarian with the recommendation of the Library Permanency Committee. III.10.8.9 The Library Permanency Committee may also recommend to the University Librarian that the candidate be promoted to Librarian III, conditional upon the receipt of permanency, provided the candidate is eligible for consideration for promotion to Librarian III and is thoroughly satisfactory in the performance of the duties and responsibilities as set out in IV.1.2, bearing in mind the exemptions under IV.5.2. III.10.8.10 The Chair of the Library Permanency Committee shall forward to the University Librarian, for consideration by COAP, the recommendation concerning permanency of the Library Permanency Committee, the candidate’s response, if any, all supporting arguments and all correspondence and documentation considered by the Library Permanency Committee, and a report on the procedures followed. III.10.8.10.1 The recommendation shall address the candidate's competence in the performance of duties and promise of continuing development, and will be governed by the criteria for the granting of permanency as set out in III.10.4, and the Librarians’ Committee approved written standards for the application of the criteria. III.10.8.10.2 Where relevant, the Chair of the Library Permanency Committee shall forward to the University Librarian, for consideration by COAP, a recommendation of the Library Permanency Committee concerning promotion to Librarian III, and all supporting arguments and all correspondence and documentation considered by the Library Permanency Committee. III.10.8.11 The University Librarian will forward all materials in the permanency file to COAP, and following ▇▇▇▇COAP’s recommendation, the Chair of COAP will forward all materials in the permanency file to the ▇▇▇▇▇▇▇ and Vice President Academic.