Faculty Personnel Files. The Board will comply with applicable provisions of the Illinois Personnel Record Review Act, 820 ILCS 40 (see Appendix C). The provisions of the Act shall not be subject to the grievance and arbitration procedure set forth in this AGREEMENT. However, the procedures outlined in this section are subject to the grievance and arbitration procedure. A faculty member shall have the right, upon request, to review the contents of his/her own personnel file during normal business hours. A representative(s) of the Association may be requested to accompany the faculty member to such review. Confidential credentials (and related personal references) normally obtained prior to the time of employment and other documents not subject to inspection under the Illinois Personnel Records Review Act are specifically exempted from such review and shall be removed prior to the review of the file. The faculty member must be notified prior to the placement of any document in his/her file and he/she must initial such document before placement in the file. The faculty member’s initials do not mean the individual agrees with the contents of the document, only that the individual has seen the document prior to its placement in the personnel file. A faculty member will be given the opportunity to file a response to any adverse material placed in the personnel file if the faculty member submits the response within twenty (20) days of receipt of notification. The faculty member’s response shall be made part of said file. The College shall keep only one (1) official personnel file for each faculty member and these official files shall be stored in the Human Resources Office. The College will comply with Section 4 of the Illinois Personnel Records Review Act.
Appears in 3 contracts
Sources: Collective Bargaining Agreement, Collective Bargaining Agreement, Collective Bargaining Agreement