Fair Processing Clause Samples

Fair Processing. Practitioners will normally be open and honest with vulnerable adults, carers, and others about why, what, how and with whom information will or could be shared with other agencies, unless to provide this information would be inappropriate – for instance because it would increase risk unmanageably to the individuals. 3.10.1 When data is obtained from data subjects, they must, so far as practicable, be provided with, or have made readily available to them, the following information so as to ensure processing is fair to the data subject: a) The identity of the data controller b) If the data controller has nominated a representative for the purposes of the Act, the identity of that representative c) The purpose or purposes for which the data are intended to be processed d) Any further information which is necessary, taking into account the specific circumstances in which the data is or will be processed 3.10.2 Where information about a data subject has been obtained from a third party, organisations must ensure that the data subject has ready access to the fair processing information, so far as practicable, either before the data is first processed or as soon as practicable after that time. Where possible, steps should be taken to provide data subjects with the information listed above. 3.10.3 In order to comply with the above obligations, and as required by the Information Commissioners Office Registration, Signatory Organisations will have a Fair Processing Notice in place which addresses information sharing for safeguarding purposes and readily accessible for inspection by the public, and this Agreement should routinely be published.

Fair Processing. The Data Protection Act requires the fair processing of information unless an exemption applies. In particular, fairness involves being open with people about how their information is used. Lincolnshire Police have a fair processing notice available on the website which states how the information may be processed and shared. Additionally, information sharing agreements are published on the Lincolnshire Police website. The most likely exemption from the fairness requirement is sharing personal data for the prevention and detection of crime and disorder, where the disclosure of that fact would be likely to prejudice the investigation. One of the main purposes of this Information Sharing Agreement is to prevent, detect, and/or reduce crime and anti-social behaviour. Complying with the fair processing requirements may prejudice the purpose of this agreement by making alleged offenders aware that their information is being shared it may hinder an ongoing investigation.

Fair Processing. In order to satisfy the fair processing obligations of the first DPP, GP Practices must take reasonable steps to ensure that all patients in their Practice have access to information about the sharing of information from their GP record with other healthcare providers via the MIG. GP Practices have a legal responsibility to ensure that patients are made aware that they can opt-out and how they can do this.

Fair Processing. If any personal data will be gathered by the sensor, a Privacy Impact Assessment will be carried out, and signage provided at the site of the sensor to indicate the processing that is taking place. If the table indicates that clause 23.3 is applicable and 23.4 is not, then the Supplier shall be responsible for this signage. If the table indicates that clause 23.4 is applicable and clause 23.3 is not then the Client shall be responsible for providing the signage suitable for the purpose of data collection and processing that they wish to carry out.

Fair Processing. When data is obtained from data subjects by the MPS, they must, so far as practicable, be provided with, or have made readily available to them, the following data: The identity of the data controller If the data controller has nominated a representative for the purposes of the Act, the identity of that representative The purpose or purposes for which the data are intended to be processed Any further data which is necessary, taking into account the specific circumstances in which the data are or are to be processed, to enable processing in respect of the data subject to be fair. A Fair Processing Notice, covering the points specified above, can be found within police station front offices and custody suites and is published on the MPS website ▇▇▇.▇▇▇.▇▇▇▇▇▇.▇▇ 6.2.5.1 Exemption under Schedule 1, Part 2, Section 10(1)(2)

Fair Processing. When data is obtained from data subjects, they must, so far as practicable, be provided with, or have made readily available to them, the following information: a) The identity of the data controller b) If the data controller has nominated a representative for the purposes of the Act, the identity of that representative c) The purpose or purposes for which the data are intended to be processed d) Any further information which is necessary, taking into account the specific circumstances in which the data are or are to be processed, to enable processing in respect of the data subject to be fair The MPS publish a Fair Processing Notice covering the points specified above and specifically display it within police station front offices and custody suites and on their internet site; ▇▇▇▇://▇▇▇.▇▇▇.▇▇▇▇▇▇.▇▇/foi/pdfs/other_information/corporate/mps_fair_processing_n otice.pdf Other signatories to this agreement confirm that they too have Fair Processing Notices which are available to the general public, explaining why they collected personal data and how they process it. Where information about a data subject has been obtained from a third party, organisations must ensure that the data subject has ‘ready access’ to the fair processing information, so far as practicable, either before the data is first processed or as soon as practicable after that time. Where possible, steps should be taken to provide data subjects with the information listed above. 1. If relying on this partial exemption, parties must be aware of the need to ensure that their information sharing satisfies one of the conditions in Schedule 2 of the DPA and one of the conditions in Sch 3 if its is sensitive personal data . They must also be satisfied that the sharing of the information would not breach their confidentiality or professional obligations

Fair Processing. In its fair processing statement to pupils the Trust makes the following statement: External organisations that are party to this Agreement may use the information provided by the Trust for the purpose described above. Should an organisation want to use the information shared under this Agreement for any other purpose(s), it is responsible for ensuring that the fair processing requirements of the First Principle of the DPA are met. The Trust provides pupils with the right to request that their information is not shared with external organisations and is committed to ensuring that it complies with any such request.

Fair Processing. The Council uses two forms, an ‘Approvals and Consent’ and a ‘Consent to Disclosure of Information Form’ when asking for information from members of the public. The police utilise ‘A Fair Processing Notice’ available on the MPS Intranet and also published on the external MPS Publication Scheme. These notices state that personal information will be used and for what purposes, they also state that information may be shared with a variety of other agencies and for what purpose. All agencies should have similar provisions.

Fair Processing. The Data Protection Act requires the fair processing of information unless an exemption applies. In particular, fairness involves being open with people about how their information is used. Full details will be given to anyone whose data is stored in relation to this project 4.5