Fair Processing Notice. This notice explains what information we collect, when we collect it and how we use it. During our activities, we will process personal data (which may be on paper, electronically, or otherwise) about you and we recognise the need to treat it in an appropriate and lawful manner. The purpose of this notice is to make you aware of how we will handle your information. We take the issue of security and data protection very seriously and strictly adhere to guidelines published in the General Data Protection Regulation (EU) 2016/679 which is applicable from the 25th May 2018, together with any domestic laws subsequently enacted. We are notified as a Data Controller with the Office of the Information Commissioner under registration and we are the data controller of any personal data that you provide to us. Any questions relating to this notice and our privacy practices should be sent to ▇▇▇▇@▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇.▇▇.▇▇ We collect information about you from your application for one of our properties, including but not limited to your registration within Click & Let, Tenancy Agreements, Guarantor Forms and Standing Order Forms. We collect the following information about you: - Tenant name, e-mail address, telephone numbers, date of birth, address (including any previous addresses), National Insurance Number, nationality, next of kin, name of university or college where you are studying and the course, student number, year of graduation, employer and employer address (if applicable), social media handles, passport details and visa (if applicable); - Guarantor name, relationship to tenant, e-mail address, telephone number, current address and occupation; - Property address; term, rent, deposit, utility and service responsibilities; and - Bank account details of the tenant, including account number and sort code. - Undertake and perform our obligations and duties to you within the terms of our contract with you; - Enable us to supply you with the services and information which you have requested; - Help you to manage your tenancy; - Carry out due diligence on any prospective tenant, including whether there are any money judgements against them, or any history of bankruptcy or insolvency; - Analyse the information we collect so that we can administer, support, improve and develop our business and the services we offer; - Contact you to send you details of any changes to our supplies which may affect you; and - Use for all other purposes consistent with the proper performance of our operations and business. The information you provide to us will be treated by us as confidential and will be processed only by us and any third party, acting on our behalf, within the UK/EEA. We may disclose your information to other third parties who act for us for the purposes set out in this notice or for purposes approved by you, including: - If we enter into a joint venture with or merge with a business entity, your information may be disclosed to our new business partners or owners; - To carry out due diligence on you as a prospective tenant/guarantor, including but not limited to the carrying out of affordability checks, due diligence checks and the obtaining of references from relevant parties, whose data you have provided; - If you request so, your information shall be disclosed to determine if there are any money judgements against you, as the prospective tenant/guarantor, or to determine if there is a history of bankruptcy or insolvency; - If you are unable to make payments under your tenancy, your information may be disclosed to any relevant party assisting in the recovery of this debt or the tracing of you as a tenant; and - In the creation, renewal or termination of the tenancy, your information will be disclosed to the relevant local authority, tenancy deposit scheme administrator, service/utility provider, freeholder, factor, facilities manager or any other relevant person or organisation in connection with this. Unless required to do so by law, we will not otherwise share, sell or distribute any of the information you provide to us without your consent. We may transfer your information outside the UK and/or EEA, where we use file hosting services with servers outside the UK and/or EEA. Where information is transferred outside the UK or EEA, I/we ensure that there are adequate safeguards in place to protect your information in accordance with this notice.
Appears in 1 contract
Sources: Assured Shorthold Tenancy Agreement
Fair Processing Notice. This notice explains what information we We collect, when we We collect it and how we We use itthis. During the course of our activities, we We will process personal data (which may be held on paper, electronically, or otherwise) about you and we We recognise the need to treat it in an appropriate and lawful manner. The purpose of this notice is to make you aware of how we We will handle your information. We ▇▇▇▇▇ UK Ltd (“We” or “Us”) take the issue of security and data protection very seriously and strictly adhere to guidelines published in the General Data Protection Regulation (EU) 2016/679 which is applicable from the 25th May 2018, together with any domestic laws subsequently enacted. We are working to be notified as a Data Controller with the Office of the Information Commissioner under registration and we number to be advised. We are the data controller of any personal data that you provide to us. Our Data Protection Officer is A ▇▇▇▇▇▇▇▇ (Director). Any questions relating to this notice and our privacy practices should be sent to ▇▇▇▇@▇▇▇▇▇@▇▇▇▇▇▇▇▇▇▇▇▇.▇▇.▇▇ We collect information about you: Enquiry forms completed should you from your application choose to make and enquiry Application forms completed should you choose to make one for one of our properties, including but not limited to your registration within Click & Let, Tenancy Agreements, Guarantor Forms and Standing Order Formsyourself or someone else. We collect the following information about you: - Tenant name, e-mail address, telephone numbers, date of birth, address (including any previous addresses), National Insurance Number, nationality, next of kin, name of university and/or mobile number(s) Payment details which may be bank account or college where you are studying and the course, student number, year of graduation, employer and employer address (if applicable), social media handles, passport details and visa (if applicable); - Guarantor name, relationship to tenant, e-mail address, telephone number, current address and occupation; - Property address; term, rent, deposit, utility and service responsibilities; and - Bank account details of the tenantcard payment details, including account number number. Any other information that assists us in managing your booking and sort codecarrying out the services which you require. - Undertake We need your information and will use your information: to undertake and perform our obligations and duties to you within the terms of as our contract with youguest in our holiday accommodation or as bookers for our guests staying in our holiday accommodation; - Enable us to enable Us to supply you with the services and information which you have requested; - Help you to manage your tenancy; - Carry out due diligence on any prospective tenantanalyse the information, including whether there are any money judgements against them, or any history of bankruptcy or insolvency; - Analyse the information we We collect so that we We can administer, support, support and improve and develop our business and the services we We offer; - Contact to provide information to you about special offers relating to send the accommodation that We offer if you details of have opted in to receiving these. You can opt out at any changes to our supplies which may affect youtime by emailing ▇▇▇▇▇▇▇▇▇@▇▇▇▇▇▇▇▇▇▇▇▇.▇▇.▇▇; and - Use for all other purposes purposes, consistent with the proper performance of our operations and business. The information you provide to us will be treated by us as confidential and will be processed only by us and any third party, acting on our behalf, within the UK/EEA. We may disclose your information to other third parties who act for us for the purposes set out in this notice or for purposes approved by you, including: - If we enter into a joint venture with or merge with a business entity, your information may be disclosed to our new business partners or owners; - To carry out due diligence on you as a prospective tenant/guarantor, including but not limited to the carrying out of affordability checks, due diligence checks and the obtaining of references from relevant parties, whose data you have provided; - If you request so, your information shall be disclosed to determine if there are any money judgements against you, as the prospective tenant/guarantor, or to determine if there is a history of bankruptcy or insolvency; - If you are unable to make payments under your tenancy, your information may be disclosed to any relevant party assisting in the recovery of this debt or the tracing of you as a tenant; and - In the creation, renewal or termination of the tenancy, your information will be disclosed to the relevant local authority, tenancy deposit scheme administrator, service/utility provider, freeholder, factor, facilities manager or any other relevant person or organisation in connection with this. Unless required to do so by law, we will not otherwise share, sell or distribute any of the information you provide to us without your consent. We may transfer your information outside the UK and/or EEA, where we use file hosting services with servers outside the UK and/or EEA. Where information is transferred outside the UK or EEA, I/we ensure that there are adequate safeguards in place to protect your information in accordance with this notice.
Appears in 1 contract
Sources: Terms of Use