Common use of FERPA RELEASE Clause in Contracts

FERPA RELEASE. In each employee's appointment letter, the University shall provide a link to a form for the purpose of employees authorizing the disclosure of information to the Union, if they choose to do so (FERPA Release Form). The initial version of the FERPA Release Form, and any material changes to the document, shall be shared with the Union prior to its initial dissemination. If the Union chooses to do so, it may create a document to be included with the link to the FERPA Release Form that contains the following information to employees for the purpose of facilitating employees completing FERPA Release Forms: (A) The Union is the employee's exclusive bargaining representative with respect to employment matters; (B) The Union has a legal obligation to represent the employee when they are engaged in bargaining unit work and that to do so, the Union may need certain information about its unit members so that it is properly prepared to enforce the collective bargaining agreement, which covers pay and other terms and conditions of employment; (C) In order to avoid any conflict between the Union's right to access this information under the National Labor Relations Act, and FERPA, which regulates the disclosure of certain information in an employee's student records, the Union is asking the employee to complete and submit the FERPA Release Form; and, (D) Contact information of both the Union and the University for the employee to raise any questions about the communication and FERPA Release Form and/or how the information. shared with the Union may be used. The FERPA Release Form will contain, at minimum, the following: (A) An option for the employee to waive their privacy rights under the Family Education Rights and Privacy Act (FERPA) and affirm their consent to release non-directory information that may be sought by the Union for representational purposes and to which the Union would ordinarily be entitled under the National Labor Relations Act. This option will be accompanied by a statement that the Union, if provided access to such information by the employee, may use such information only for the purposes for which the disclosure was made and may not disclose the information to any other party without the prior consent of the employee; (B) An option for the employee to decline to waive their privacy rights under FERPA; (C) Information about how an employee may change their selection in the future.

FERPA RELEASE. In each employee's appointment letter, the University shall provide a link to a form for the purpose of employees authorizing the disclosure of information to the Union, if they choose to do so (FERPA Release Form). The initial version of the FERPA Release Form, and any material changes to the document, shall be shared with the Union prior to its initial dissemination. If the Union chooses to do so, it may create a document to be included with the link to the FERPA Release Form that contains the following information to employees for the purpose of facilitating employees completing FERPA Release Forms: (A) The Union is the employee's exclusive bargaining representative with respect to employment matters; (B) The Union has a legal obligation to represent the employee when they are engaged in bargaining unit work and that to do so, the Union may need certain information about its unit members so that it is properly prepared to enforce the collective bargaining agreement, which covers pay and other terms and conditions of employment; (C) In order to avoid any conflict between the Union's right to access this information under the National Labor Relations Act, and FERPA, which regulates the disclosure of certain information in an employee's student records, the Union is asking the employee to complete and submit the FERPA Release Form; and, (D) Contact information of both the Union and the University for the employee to raise any questions about the communication and FERPA Release Form and/or how the information. information shared with the Union may be used. The FERPA Release Form will contain, at minimum, the following: (A) An option for the employee to waive their privacy rights under the Family Education Rights and Privacy Act (FERPA) and affirm their consent to release non-directory information that may be sought by the Union for representational purposes and to which the Union would ordinarily be entitled under the National Labor Relations Act. This option will be accompanied by a statement that the Union, if provided access to such information by the employee, may use such information only for the purposes for which the disclosure was made and may not disclose the information to any other party without the prior consent of the employee; (B) An option for the employee to decline to waive their privacy rights under FERPA;; and (C) Information about how an employee may change their selection in the future.