Common use of Field Documentation Clause in Contracts

Field Documentation. Field activities performed during the Study activities will be documented in bound, dedicated logbooks. All entries will be made in ink and no erasures will be allowed. If an incorrect entry is made, the information will be crossed out with a single line and initialed. If pages are left intentionally blank, a diagonal line will be drawn across the page and the field team member will sign the page. The field team will provide a comprehensive description of field activities to allow reconstruction of events, review of data and interpretation. All documents, records, photographs and information relating to field activities will be maintained in the project file via electronic files and/or hard copy. The Study Leader will review all field documentation to verify the activities will meet the intent of the QAPP and SAP. Daily recorded field information will include: ■ Project name; ■ Dates activities were performed; ■ The names of the field team members and/or contractors conducting the activity and any oversight personnel; ■ Climatic Conditions; ■ Description of sample collection points; ■ A map with proposed sampling locations; ■ Equipment/methods used; ■ Sample collection methods (in accordance with the Field SOPs); ■ Deviations from the SSWP and/or the Field SOPs; ■ Equipment calibration results; ■ Field observations; and ■ A description of photographs that may have been taken. Additional field forms may be used as necessary including: ■ Sample Control Logs (includes sample type, date, time, analysis requested, sample depth, number of containers, identification of duplicate samples, MS/MSDs, equipment rinsate blanks and trip blanks.); ■ Borehole / Well Abandonment Field Form; ■ Chain-of-Custody Sheets and Custody Seals; ■ Drilling Log; ■ Soil Vapor Sampling Form; ■ Test Pit Logs; ■ Well Development and Groundwater Sampling Field Form; and ■ Well Installation Log. All forms will include the project name, date and time, sample location and sample number(s), and the name of the field team members completing the forms, with signature.

Field Documentation. Field activities performed during the Study activities will be documented in bound, dedicated logbooks. All entries will be made in ink and no erasures will be allowed. If an incorrect entry is made, the information will be crossed out with a single line and initialed. If pages are left intentionally blank, a diagonal line will be drawn across the page and the Proper field team member will sign the page. The field team will provide a comprehensive description of documentation ensures that field activities are conducted in an accurate, methodical, and reproducible manner and that sample integrity is maintained from the time of collection through transport, storage, and chemical analysis. Field personnel will record all field data in a bound logbook dedicated to allow reconstruction the ▇▇▇▇▇▇▇▇▇▇ project. When contemporaneous activities are being conducted at a ▇▇▇▇▇▇▇▇▇▇ site, more than one field logbook may be required. A new page shall be used for field note entries. DEQ does not require a standard format for daily field note entries, however the following elements must be included with The date; The project location; Weather conditions and temperature; Names, affiliations, and roles of events, review of data all personnel onsite; Field instruments being used and interpretation. All documents, calibration records, photographs and information relating to field activities will be maintained in the project file via electronic files and/or hard copy. The Study Leader will review all field documentation to verify the activities will meet the intent if applicable; Levels of the QAPP and SAP. Daily recorded field information will include: ■ Project name; ■ Dates activities were performed; ■ The names of the field team members and/or contractors conducting the activity and any oversight personnel; ■ Climatic Conditions; ■ Description of sample collection points; ■ A map with proposed sampling locations; ■ Equipment/methods personal protective equipment (PPE) being used; ■ Sample collection methods (in accordance with the Field SOPs)Any deviations from planned field activities; ■ Deviations from the SSWP and/or the Field SOPs; ■ Equipment calibration results; ■ Field observations; and ■ A description of photographs that may have been taken. Additional References to other field forms may be used as necessary including: ■ Sample Control Logs (includes sample typeused; References to any photographs taken, dateincluding the location, time, analysis requested, sample depth, number of containers, identification of duplicate samples, MS/MSDs, equipment rinsate blanks and trip blanks.); ■ Borehole / Well Abandonment Field Form; ■ Chain-of-Custody Sheets and Custody Seals; ■ Drilling Log; ■ Soil Vapor Sampling Form; ■ Test Pit Logs; ■ Well Development and Groundwater Sampling Field Form; and ■ Well Installation Log. All forms will include the project namephotographer, date and time, sample location and sample number(s)direction, and a description of each photograph; Pertinent conversations with any site visitors (DEQ staff, property owners, citizens, etc.); Detailed descriptions of each task undertaken for the name day, including starting and ending times for each task, lunch and other break times, and any work stoppages. If site sketches or diagrams are included in field notes, the approximate scale should be included. Alternatively, the individual taking field notes may Sampling activities may be documented in the field logbook or on separate sampling forms. Regardless of the format, the following information shall be recorded when describing sampling activities: Sample location descriptions; Unique sample IDs; Collection times; Designation of the sample as a grab or composite sample; Media of the sample; Environmental measurement data (pH, temperature, specific conductivity, turbidity, etc.); Field observations (odors, color, etc.); Type of preservative used; Instrument readings, if applicable. At the end of each day of field team members completing activities, the following information shall be recorded in the field logbook: A description of decontamination procedures used (equipment and personnel); A description of any investigation-derived wastes (IDW) and how they were handled; A summary of which planned activities were completed and which were not; T A summary of any activities that were conducted after departure from the site (paperwork, sample packing and shipping, etc.) All original data recorded in field logbooks, chain-of-custody forms, with signatureand other forms or labels shall be written in waterproof ink. These documents shall not be discarded, regardless of legibility or inaccuracies that require a replacement document. If an error is made on a document assigned to an individual, that individual shall make necessary corrections by crossing through the error in a single line, entering the correct information, and initialing the correction. DEQ contractors are responsible for implementing environmental data collection at brownfield sites. DEQ staff will serve in an administrative and technical oversight capacity.