Common use of File documentation. The Agency Secure Image and Storage Tracking (ASIST Clause in Contracts

File documentation. The Agency Secure Image and Storage Tracking (ASIST. System is the Agency's official electronic repository for all Acquisition & Assistance (A&A) award documentation. A&A staff must file all documentation relating to an award, from pre-solicitation through close out, in ASIST. AORs must also maintain their award administration files in ASIST. The requirements and procedures for filing award documents in ASIST, as well as standards for file documentation by award type are available internally at ▇▇▇▇▇://▇▇▇▇▇.▇▇▇▇▇.▇▇▇/M/OAA/assistance-resources. The ASIST guidelines also contain guidance for maintaining older awards in the paper-based format. The AO must document the negotiation process for a new assistance award or an amendment of an existing award, along with other pre-award determinations in a Memorandum of Negotiation. AOs may use the applicable templates found internally at ▇▇▇▇▇://▇▇▇▇▇.▇▇▇▇▇.▇▇▇/M/OAA/assistance-templates. The Memorandum of Negotiations must be included in the award file together with all applicable supporting documentation. ADS 511, Essential Records Program requires that all essential records also be maintained in hard copy format. Most assistance awards will not meet the requirements of essential records. If the cognizant B/IO or Mission identifies the award as an essential record, in accordance with the procedures and criteria in ADS 511, AOs and AORs must also maintain the award and AOR files in hard copy. The Agency’s Essential Records Program is managed by the Bureau for Management, Office of Management Services, Information and Records Division (M/MS/IRD).

File documentation. The Agency Secure Image and Storage Tracking (ASIST. System is the Agency's official electronic repository for all Acquisition & Assistance (A&A) award documentation. A&A staff must file all documentation relating to an award, from pre-solicitation through close close-out, in ASIST. AORs must also maintain their award administration files in ASIST. The requirements and procedures for filing award documents in ASIST, as well as standards for file documentation by award type are available internally at ▇▇▇▇▇://▇▇▇▇▇.▇▇▇▇▇.▇▇▇/M/OAA/assistance-resources. The ASIST guidelines also contain guidance for maintaining older awards in the paper-based format. The AO must document the negotiation process for a new assistance award or an amendment of an existing award, along with other pre-award determinations in a Memorandum of Negotiation. AOs may use Negotiation using the applicable templates found internally at ▇▇▇▇▇://▇▇▇▇▇.▇▇▇▇▇.▇▇▇/M/OAA/assistance-templatesresources. The Memorandum of Negotiations must be included in the award file together with all applicable supporting documentation. ADS 511, Essential Records Program requires that all essential records also be maintained in hard copy format. Most assistance awards will not meet the requirements of essential records. If the cognizant B/IO or Mission identifies the award as an essential record, in accordance with the procedures and criteria in ADS 511, AOs and AORs must also maintain the award and AOR files in hard copy. The Agency’s Essential Records Program is managed by the Bureau for Management, Office of Management Services, Information and Records Division (M/MS/IRD).

File documentation. The Agency Secure Image and Storage Tracking (ASIST. System is the Agency's official electronic repository for all Acquisition & Assistance (A&A) award documentation. A&A staff must file all documentation relating to an award, from pre-solicitation through close out, in ASIST. AORs must also maintain their award administration files in ASIST. The requirements and procedures for filing award documents in ASIST, as well as standards for file documentation by award type are available internally at ▇▇▇▇▇://▇▇▇▇▇.▇▇▇▇▇.▇▇▇/M/OAA/assistance-resources. The ASIST guidelines also contain guidance for maintaining older awards in the paper-based format. The AO must document the negotiation process for a new assistance award or an amendment of an existing award, along with other pre-award determinations in a Memorandum of Negotiation. AOs may use the applicable templates found internally at ▇▇▇▇▇://▇▇▇▇▇.▇▇▇▇▇.▇▇▇/M/OAA/assistance-templates. The Memorandum of Negotiations must be included in the award file together with all applicable supporting documentation. ADS 511, Essential Records Program requires that all essential records also be maintained in hard copy format. Most assistance awards will not meet the requirements of essential records. If the cognizant B/IO or Mission identifies the award as an essential record, in accordance with the procedures and criteria in ADS 511, AOs and AORs must also maintain the award and AOR files in hard copy. The Agency’s Essential Records Program is managed by the Bureau for Management, Office of Management Services, Information and Records Division (M/MS/IRD).