Common use of File Retention Clause in Contracts

File Retention. After completing your work we will keep our file of papers whether in hard copy or electronically in accordance with our Document Retention Policy. On the expiry of those periods of time we will destroy any hardcopy papers and archive any electronic files. If we take papers or documents out of storage in relation to continuing work on your instructions to act for you, we will not normally for charge for that retrieval. External firms or organisations or internal auditors may conduct audit or quality checks on our service. These firms or organisations are required to maintain confidentiality in relation to your files. We are professionally and legally obliged to keep your affairs confidential. However, Solicitors may be required by statutes to make a disclosure to the Serious Organised Crime Agency where they know or suspect that a transaction may involve money laundering or terrorist financing. If we make a disclosure in relation to your matter, we may not be able to tell you that a disclosure has been made. We may have to stop working on your matter for a period of time and may not be able to tell you why. We will endeavour to keep you up to date with legal developments relevant to your business, including explaining the implications of new legislation and case law affecting you and these updates are available on our intranet site. Training is a cost-effective way of providing legal advice to a wide range of staff and we will agree with you areas of training that we can provide for you and your staff. A list of upcoming training is available on our intranet site. Any large quantity of photocopying or printing is undertaken through the Council’s chosen method for bulk copying because this is the most cost effective method for such services. This may be under a contract with a third party, in which case there will be a confidentiality agreement with the provider of those services. We have delivery and collection processes in place to ensure client confidentiality is maintained. You should advise us if you object to documents relating to your matters being copied by a third party.

File Retention. After completing your work we will keep our file of papers whether in hard copy or electronically in accordance with our Document Retention Policy. On the expiry of those the corresponding periods of time set out in that Policy we will destroy any hardcopy papers and either archive or destroy any electronic files. If we take papers or documents out of storage in relation to continuing work on your instructions to act for youa matter that we have previously handled, we will not normally for charge for that retrieval. External firms or organisations or internal auditors may conduct audit or quality checks on our service. These firms or organisations are required to maintain confidentiality in relation to your files. We are professionally and legally obliged to keep your affairs confidential. However, Solicitors we may be required by statutes to make a disclosure to the Serious Organised Council’s Money Laundering Reporting Officer and/or the National Crime Agency where they we know or suspect that a transaction may involve money laundering or terrorist financing. If we make a disclosure in relation to your matter, we may not be able to tell you that a disclosure has been made. We may have to stop working on your matter for a period of time and may not be able to tell you why. We will endeavour to keep you up to date with legal developments relevant to your business, including explaining the implications of new legislation and case law affecting you and these updates are available on our intranet siteyou. Training is a cost-effective way of providing legal advice to a wide range of staff and we will agree be happy to consider with you areas of training that we can provide for you and your staff. A list of upcoming training is available on our intranet site. Any large quantity of photocopying or printing is undertaken through the Council’s chosen method for bulk copying because this is the most cost effective method for such services. This may be under a contract with a third party, in which case there will be a confidentiality agreement with the provider of those services. We have delivery and collection processes in place to ensure client confidentiality is maintained. You should advise us if you object to documents relating to your matters being copied by a third party.

File Retention. After completing your work we will keep our file of papers whether in hard copy or electronically in accordance with our Document Retention Policy. On the expiry of those periods of time we will destroy any hardcopy papers and archive any electronic files. If we take papers or documents out of storage in relation to continuing work on your instructions to act for you, we will not normally for charge for that retrieval. External firms or organisations or internal auditors may conduct audit or quality checks on our service. These firms or organisations are required to maintain confidentiality in relation to your files. We are professionally and legally obliged to keep your affairs confidential. However, Solicitors may be required by statutes to make a disclosure to the Serious Organised Crime Agency where they know or suspect that a transaction may involve money laundering or terrorist financing. If we make a disclosure in relation to your matter, we may not be able to tell you that a disclosure has been made. We may have to stop working on your matter for a period of time and may not be able to tell you why. We will endeavour to keep you up to date with legal developments relevant to your business, including explaining the implications of new legislation and case law affecting you and these updates are available on our intranet site. Training is a cost-effective way of providing legal advice to a wide range of staff and we will agree with you areas of training that we can provide for you and your staff. A list of upcoming We will notify you when we arrange training is available on our intranet sitethat might be beneficial to you. Any large quantity of photocopying or printing is undertaken through the Council’s chosen method for bulk copying because this is the most cost effective method for such services. This may be under a contract with a third party, in which case there will be a confidentiality agreement with the provider of those services. We have delivery and collection processes in place to ensure client confidentiality is maintained. You should advise us if you object to documents relating to your matters being copied by a third party.