Common use of Flex Calendar Clause in Contracts

Flex Calendar. In the development of an Academic Calendar, if the flexible calendar option is included, then it shall be in accord with the provisions of title 5, Article 2, §55720 et seq. A Flex Calendar shall be developed by the calendar committee (Section 17.1) within the parameters of title 5, Article 2, §55720 et seq. a) The number of Flex days may not exceed five (5) days per calendar year. b) Any date within the calendar indicated by the state to be a mandatory legal holiday shall be observed as such. c) Four (4) to seven (7) activity hours constitute one (1) Flex day. d) Individual faculty may use a maximum of three (3) of the five (5) Flex days per year as Individualized Professional Development. Individualized Professional Development activities may be pursued during the fiscal year (July 1 and June 20) and must align with the Professional Development Strands found in the Flex booklet designed by the Professional Development Committee. The activities may not be performed during an individual faculty member’s primary contractual responsibilities and hours (performance of teaching, counseling, library services, student success center services, office and desk hours, committee work, and scheduled professional responsibilities as identified in Article 18.2.3). Faculty are required to document and verify Flex activity on a District designated form on or before June 25. Failure to do so within the designated timelines will result in an absence. e) The remaining two (2) Flex days will be designated in the District’s academic calendar and will require attendance in District-wide Flex activities (e.g. school meetings, Faculty Lecturer of the Year, and workshops). Faculty are required to submit verification of this participation within ten (10) calendar days. f) Credit part-time instructional faculty teaching sections that meet on a scheduled Flex day will be expected to participate in the scheduled Flex activities or Individualized Professional Development activities during the same semester in which they are employed and consistent with the District’s academic calendar. Credit part-time instructional faculty are required to submit verification by the grade submission deadline within the semester that they are employed. Credit part-time instructional faculty will be paid for participation for the number of hours they would have taught had the section been in session. g) Credit part-time instructional faculty not scheduled to teach on a Flex day may participate in Flex days on a voluntary basis. h) Part-time noncredit faculty are not required to attend Flex days but may do so on a voluntary basis. i) The District and the Association agree that they shall jointly evaluate the benefit derived from the flexible calendar schedule days before agreeing to any additional flexible schedule days. Any additional flexible schedule days must be mutually agreed upon by the Association and the District. j) When absent from a Flex day obligation, faculty are required to submit their official absence form within ten (10) service days from the date of absence. Failure to either complete the Flex obligation or to submit a timely absence form shall result in a pro rata payroll deduction. In the event there is a dispute regarding the alignment of the Individualized Professional Development activity to the Professional Development Strands, the final determination will be made by the appropriate executive administrator. Due to special circumstances, a time extension may be granted for the submission of Professional Development verification by the appropriate executive administrator or designee.