Common use of Formal Evaluation Summary Clause in Contracts

Formal Evaluation Summary. 1. All final evaluations for permanent, temporary, and first-year probationary employees shall be completed and delivered to the employee by May 1st. All final evaluations for second-year probationary employees shall be completed and delivered to the employee by Feb. 15th. The employee and the evaluator shall meet no later than ten school days following delivery of the final evaluation. The evaluator and the evaluatee shall sign the evaluation. Signature by the employee implies only that he/she has had an opportunity to see the written evaluation. The evaluator shall retain a copy, transmit a copy to the unit member thirty days prior to the end of the school year, and transmit the original to the District Personnel Office to be filed in the employee’s personnel file. 2. If a permanent employee is given a rating of “Progress Not Evident” or “Not Meeting Standards” or “Unsatisfactory,” the District must include the following (“Improvement Plan”) on the Addendum to the Formal Evaluation Summary: a. list of duties performed in an unsatisfactory manner; b. description of improvement required, and program/people available to provide assistance; c. a time period for demonstrating improvement; and d. a description of methods used to measure improvement. The employee shall participate in the improvement program designed by the Superintendent or designee as outlined on the Addendum to the Formal Evaluation Summary. The employee is responsible for demonstrating application of target behavior. Merely completing improvement activities may not demonstrate successful performance or target behavior. 3. The employee shall have the right to initiate a written reaction or response to the evaluation; that response shall become a permanent attachment to the evaluation in the employee’s personnel file.