Common use of Implementation of and Reporting on the Project Clause in Contracts

Implementation of and Reporting on the Project. A. The Subrecipient shall implement and complete the Project in accordance with the plans and specifications contained in its Project and Grant Application, which are on file with the State and incorporated by reference. The Subrecipient shall be solely responsible for the proper implementation of the approved Project. "Project Completion" includes, but is not limited to, ordering, accepting delivery, installing equipment and full completion of performance of any service agreements or contracts, by December 31, 2020. 1) If the Subrecipient is receiving an award for a Salary Reimbursement Project, then the Subrecipient is required to upload documentation demonstrating compliance with training and HSEEP exercise requirements, as well as supporting documentation indicating salary expenditures and fringe benefit expenditures. This information must be submitted to the State through the Indiana grants management system after January 1, 2021 and no later than September 30, 2021. If a Subrecipient is B. In the event the Subrecipient wants to adjust, modify, or otherwise alter the Subrecipient's Project or Grant Application, then the Subrecipient must first request approval from the State for such changes. Requests must be submitted as a grant adjustment notice to the State. The Subrecipient shall not proceed to make any purchases that are outside the scope of Subrecipient's Project or Grant Application without first receiving approval from the State regarding the Subrecipient's modification request. Approval shall be determined by the State's sole discretion. Any purchases made by the Subrecipient that are not authorized by the FEMA allowability guidelines, the Subrecipient's Project, Grant Application, or the State, will not be reimbursed under this Grant Agreement. If the Subrecipient incurs a financial obligation prior to approval of the State, then the Subrecipient will either not be paid for that expenditure or, if the State advanced funds to the Subrecipient, then the Subrecipient shall be required to reimburse the State for the amount of funds that were not approved. C. The Subrecipient shall submit to the State written progress reports until the completion of the Project. These reports shall be submitted on a quarterly basis and shall contain such detail of progress or performance on the Project as is requested by the State. When applicable, the State shall then submit those reports to FEMA. D. The Subrecipient shall comply with the document titled "Indiana Department of Homeland Security, Comprehensive Training & Exercise Guidance, Volume II, February 21, 2017" available at: ▇▇▇▇▇://▇▇▇.▇▇.▇▇▇/dhs/files/2017%20IDHS%20Comprehensive%20Training%20%20Ex ercise%20Grant%20Guidance_Newland_Edits.pdf. (These requirements include, but are not limited to, the State's requirement that the Homeland Security Exercise and Evaluation Program ("HSEEP") Methodology be used for all training and exercise design, planning, conduct, and for the after action/improvement process, and, if it is available, that all training and exercises must be scheduled on the U.S. DHS National Exercise Schedule ("NEXS") System to include all required information as listed on the NEXS System.)

Implementation of and Reporting on the Project. A. The Subrecipient shall implement and complete the Project in accordance with the plans and specifications contained in its Project and Grant Application, which are on file with the State and incorporated by reference. The Subrecipient shall be solely responsible for the proper implementation of the approved Project. B. When applicable, the Subrecipient shall follow 2 CFR 200.318 General procurement standards through 2 CFR 200.326 to ensure that procurements conform with applicable Federal and State law. In particular: 1) The Subrecipient shall document all procurement practices and maintain records of procurement actions taken (for instance, maintain copies of all bids, proposals, quotes, cost/price analysis, basis for selection decisions, purchase orders, and contracts) throughout the Term and as related to the Project. 2) The Subrecipient’s procurement procedures must avoid acquisition of unnecessary or duplicative items. 3) All procurement transactions must be conducted in a manner providing full and open competition and should avoid restrictive language. See 2 CFR 200.319 for further requirements and guidance. 4) The Subrecipient shall take all necessary affirmative steps to assure that minority businesses, women’s business enterprises, and labor surplus area firms are used when possible. See 2 CFR 200.321. C. The Subrecipient shall complete the Project. "Project Completion" includes, but is not limited to, ordering, accepting delivery, installing equipment and full completion of performance of any service agreements or contracts, by December 31, 2020the Obligation Deadline. 1) If the Subrecipient is receiving an award for a Salary Reimbursement Project, then the Subrecipient is required to upload documentation demonstrating compliance with training and HSEEP exercise requirements, as well as supporting documentation indicating salary expenditures and fringe benefit expenditures. This information must be submitted to the State through the Indiana grants management system after January 1, 2021 and no later than September 30, 2021. If a Subrecipient is B. D. In the event the Subrecipient wants to adjust, modify, or otherwise alter the Subrecipient's ’s Project or Grant ApplicationProposal, then the Subrecipient must first request approval from the State for such changes. Requests must be submitted as a grant adjustment notice Grant Adjustment Notice (GAN) to the State. The Subrecipient shall not proceed to make any purchases that are outside the scope of Subrecipient's the Project application or Grant Application Project Budget without first receiving approval from of the State regarding the Subrecipient's modification GAN request. Approval shall be determined by in the State's ’s sole discretion. Any purchases made by the Subrecipient that are not authorized by the FEMA allowability guidelines, the Subrecipient's ’s Project, Grant ApplicationProposal, or the State, will not be reimbursed under this Grant Agreementgrant. If the Subrecipient incurs a financial obligation prior to approval of the State, then the Subrecipient will either not be paid for that expenditure or, if the State advanced funds to the Subrecipient, then the Subrecipient shall be required to reimburse the State for the amount of funds that were not approved. C. E. The Subrecipient shall submit to the State written progress quarterly reports until the completion of the Project. These reports shall be submitted on a quarterly basis and shall contain such detail of progress or performance on the Project as is requested by the State. When applicable, the State shall then submit those reports to FEMA. D. The Subrecipient shall comply with submit quarterly reports for the document titled "Indiana Department of Homeland SecurityProject. Quarterly reports are due: April 15, Comprehensive Training & Exercise GuidanceJuly 15, Volume II, February 21, 2017" available at: ▇▇▇▇▇://▇▇▇.▇▇.▇▇▇/dhs/files/2017%20IDHS%20Comprehensive%20Training%20%20Ex ercise%20Grant%20Guidance_Newland_Edits.pdf. (These requirements include, but are not limited to, the State's requirement that the Homeland Security Exercise and Evaluation Program ("HSEEP") Methodology be used for all training and exercise design, planning, conductOctober 15, and for January 15 of each year. If this date falls on a weekend then the after action/improvement process, and, if it quarterly report is available, that all training and exercises must be scheduled due on the U.S. DHS National Exercise Schedule ("NEXS") System to include all required information as listed on the NEXS Systemfollowing Monday.)

Implementation of and Reporting on the Project. A. The Subrecipient shall implement and complete the Project in accordance with the plans and specifications contained in its Project and Grant Application, which are on file with the State and incorporated by reference. The Subrecipient shall be solely responsible for the proper implementation of the approved Project. "Project Completion" includes, but is not limited to, ordering, accepting delivery, installing equipment and full completion of performance of any service agreements or contracts, by December 31, 2020the Obligation Deadline. 1) If the Subrecipient is receiving an award for a Salary Reimbursement Project, then the Subrecipient is required to upload documentation demonstrating compliance with training and HSEEP exercise requirements, as well as supporting documentation indicating salary expenditures and fringe benefit expenditures. This information must be submitted to the State through the Indiana grants management system after January 1, 2021 2019 and no later than September 30, 2021the Obligation Deadline. If a Subrecipient isis unable to produce the required supporting documentation, then the Subrecipient will not receive the reimbursement for salary expenditure. B. In the event the Subrecipient wants to adjust, modify, or otherwise alter the Subrecipient's ’s Project or Grant Application, then the Subrecipient must first request approval from the State for such changes. Requests must be submitted as a grant adjustment notice to the State. The Subrecipient shall not proceed to make any purchases that are outside the scope of Subrecipient's ’s Project or Grant Application without first receiving approval from the State regarding the Subrecipient's ’s modification request. Approval shall be determined by the State's ’s sole discretion. Any purchases made by the Subrecipient that are not authorized by the FEMA allowability guidelines, the Subrecipient's ’s Project, Grant Application, or the State, will not be reimbursed under this Grant Agreement. If the Subrecipient incurs a financial obligation prior to approval of the State, then the Subrecipient will either not be paid for that expenditure or, if the State advanced funds to the Subrecipient, then the Subrecipient shall be required to reimburse the State for the amount of funds that were not approved. C. The Subrecipient shall submit to the State written progress reports until the completion of the Project. These reports shall be submitted on a quarterly basis and shall contain such detail of progress or performance on the Project as is requested by the State. When applicable, the State shall then submit those reports to FEMA. D. The Subrecipient shall comply with the document titled "“Indiana Department of Homeland Security, Comprehensive Training & Exercise Guidance, Volume II, February 21, 2017" ” available at: ▇▇▇▇▇://▇▇▇.▇▇.▇▇▇/dhs/files/2017%20IDHS%20Comprehensive%20Training%20%20Ex ercise%20Grant%20Guidance_Newland_Edits.pdf. (These requirements include, but are not limited to, the State's ’s requirement that the Homeland Security Exercise and Evaluation Program ("“HSEEP"”) Methodology be used for all training and exercise design, planning, conduct, and for the after action/improvement process, and, if it is available, that all training and exercises must be scheduled on the U.S. DHS National Exercise Schedule ("“NEXS"”) System to include all required information as listed on the NEXS System.)