Common use of Investigation Procedure Clause in Contracts

Investigation Procedure. 5.01 If a complaint is made, management will ensure that an investigation will be conducted promptly. 5.02 The investigation procedure is as follows. 5.03 Meet with complainant to ascertain his/her concerns. 5.04 Impress upon the complainant that the information provided will be treated in a strict, confidential manner. 5.05 Keep records of all meetings and document all contacts associated with each complaint. 5.06 Prepare a statement of complaint including all relevant dates, events, names of witnesses and other relevant information. 5.07 Meet with the witnesses identified and prepare written statements for their signature (put in writing when memories are fresh, also putting in writing and asking for signatures provokes very careful consideration). 5.08 Meet with the person being accused of harassment. Ensure confidentiality. 5.09 Review the evidence that has been provided and obtain clarification of information as necessary from interviewees. 5.10 At this stage, the investigator may wish to have both the complainant and accused meet with you; this is a judgment call and depends on the circumstances.

Investigation Procedure. 5.01 If a complaint is made, management will ensure that an investigation will be conducted promptly. 5.02 The investigation procedure is as follows. 5.03 Meet with complainant to ascertain his/her concerns. 5.04 Impress upon the complainant that the information provided will be treated in a strict, confidential manner. 5.05 Keep records of all meetings and document all contacts associated with each complaint. 5.06 Prepare a statement of complaint including all relevant dates, events, names of witnesses and other relevant information. 5.07 Meet with the witnesses identified and prepare written statements for their signature (put in writing when memories are fresh, also putting in writing and asking for signatures provokes very careful consideration). 5.08 Meet with the person being accused of harassment. Ensure confidentiality. 5.09 Review the evidence that has been provided and obtain clarification of information as necessary from interviewees. 5.10 At this stage, the investigator may wish to have both the complainant and accused meet with you; this is a judgment call and depends on the circumstances.