Common use of Investigation Timelines Clause in Contracts

Investigation Timelines. A. Complaints shall be accepted or rejected by the Employer within ten (10) business days of receipt. Complaints shall be deemed accepted when the Commander of the Office of Professional Standards (OPS) signs the Internal Incident Report (IIR). Timelines shall begin when a complaint is accepted. B. In the event it becomes necessary to make a change or changes on an IIR, whiteout or any similar method shall not be used. Any changes to language shall be made clear, deletions shall be struck out, and the person making the change(s) shall initial and date the change(s) and note the reason(s) for the change(s) either on the document or on an Interoffice Communication (IOC). C. Within five (5) scheduled employee workdays of accepting a complaint against an employee, the Employer shall forward a copy of the IIR and any attachments to the employee, unless such notification will endanger the investigation of the complaint. If an employee is on leave, the five (5) scheduled employee workdays do not begin until the employee returns from leave. D. Investigations arising out of minor complaints shall be completed within sixty (60) calendar days, moderate complaints within ninety (90) calendar days, and major complaints within one hundred twenty (120) calendar days. If the investigation cannot be completed within these timeframes, an extension may be granted in accordance with Subsections 17.21 E and F below. Investigations shall be deemed completed when the employee is advised of the Employer’s contemplated discipline. E. Investigations arising out of moderate or major complaints may be extended due to reasonably determined, exigent circumstances beyond the control of the Employer. Such circumstances shall include the following: 1. Complexity of the investigation. 2. Pre-scheduled, extended leave (including extended annual leave or mandatory training) or unexpected illness of personnel integral to the investigation. 3. Unavailability of witnesses after reasonable efforts to locate. 4. Undue delays in transcription of interview tapes. 5. Delays caused by the Association or its representatives.

Investigation Timelines. ‌ A. Complaints shall be accepted or rejected by the Employer within ten (10) business days of receipt. Complaints shall be deemed accepted when the Commander of the Office of Professional Standards (OPS) signs the Internal Incident Report (IIR). Timelines shall begin when a complaint is accepted. B. In the event it becomes necessary to make a change or changes on an IIR, whiteout or any similar method shall not be used. Any changes to language shall be made clear, deletions shall be struck out, and the person making the change(s) shall initial and date the change(s) and note the reason(s) for the change(s) either on the document or on an Interoffice Communication (IOC). C. Within five (5) scheduled employee workdays of accepting a complaint against an employee, the Employer shall forward a copy of the IIR and any attachments to the employee, unless such notification will endanger the investigation of the complaint. If an employee is on leave, the five (5) scheduled employee workdays do not begin until the employee returns from leave. D. Investigations arising out of minor complaints shall be completed within sixty (60) calendar days, moderate complaints within ninety (90) calendar days, and major complaints within one hundred twenty (120) calendar days. If the investigation cannot be completed within these timeframes, an extension may be granted in accordance with Subsections 17.21 E and F below. Investigations shall be deemed completed when the employee is advised of the Employer’s contemplated discipline. E. Investigations arising out of moderate or major complaints may be extended due to reasonably determined, exigent circumstances beyond the control of the Employer. Such circumstances shall include the following: 1. Complexity of the investigation. 2. Pre-scheduled, extended leave (including extended annual leave or mandatory training) or unexpected illness of personnel integral to the investigation. 3. Unavailability of witnesses after reasonable efforts to locate. 4. Undue delays in transcription of interview tapes. 5. Delays caused by the Association or its representatives.