Common use of Invoice and Report Requirements Clause in Contracts

Invoice and Report Requirements. a. An invoice submitted to VRS must include the following: dates of service, unique invoice number, Work authorization number, type of service, number of units, cost per unit, remit to address. An invoice must be submitted within 90 days from the end date of the Work authorization. Failure to submit an invoice within 90 days from the end of the Work authorization will be considered a material breach of contract and will result in non-payment for that service. Invoices cannot contain handwritten information. In order for VRS staff to process the invoice there must be an accompanying report. The invoice and accompanying report should be emailed to the email address printed on the specific authorization. The email address will be for the appropriate VR office. b. A report submitted to VRS must include the following: a description of the services provided, the actual date(s) that services were provided, the number of hours provided on each date. Documentation (phone calls, emails, report writing, case note) time is built into the fee structure and rates, and therefore is not billable. If the service is not complete a partial report can be submitted for the service(s) provided to date. The invoice and accompanying report should be emailed to the email address printed on the specific authorization. The email address will be for the appropriate VR office. c. For work-based learning experiences, the DEED form “Pre-ETS Work-Based Learning Invoicing Report to VRS” must be used. Contractors must not evaluate students in the work-based learning report.