Common use of INVOICES AND RECORDS Clause in Contracts

INVOICES AND RECORDS. The GEC shall submit its monthly invoices electronically certifying the salaries and expenses incurred in providing the services under this Agreement during the previous month, and shall also present a reconciliation of monthly invoices and the Work Authorization and/or Letter Agreement (and related estimates) to which the work relates. The invoice shall be in a form directly acceptable to TxDOT for potential reimbursement by TxDOT to the Authority. Each invoice shall be in such detail as is required by the Authority and TxDOT, including a breakdown of services provided on a project-by-project basis and/or pursuant to specified Work Authorizations and/or Letter Agreements, together with other services requested by the Authority. Upon request of the Authority, the GEC shall also submit certified time and expense records and copies of invoices that support the invoiced salary and expense figures. All books and records relating to the GEC’s or sub consultants’ time, out-of-pocket expenses, materials, or other services or deliverables invoiced to the Authority under this Agreement shall be made available during the GEC’s normal business hours to the Authority and its representatives for review, copying and auditing throughout the term of this Agreement and for three (3) years after the expiration thereof. No compensation shall be made for revisions to the GEC’s or sub consultants’ services or deliverables required due in any way to the error, omission, or fault of the GEC, its employees, agents, sub consultants, or contractors.

INVOICES AND RECORDS. The GEC shall submit two (2) copies of its monthly invoices electronically certifying the salaries and expenses incurred in providing the services Services under this Agreement during the previous month, and shall also present a reconciliation of monthly invoices and the Work Authorization and/or Letter Agreement (and related estimates) to which the work relatesServices relate. The invoice shall be in a form directly acceptable to the TxDOT for potential reimbursement by TxDOT to the Authority. Each invoice shall be in such detail as is required by the Authority and TxDOT, including a breakdown of services Services provided on a project-by-project basis and/or pursuant to specified Work Authorizations and/or Letter AgreementsAuthorizations, together with other services Services requested by the Authority. Upon request of the Authority, the GEC shall also submit certified time and expense records and copies of invoices that support the invoiced salary and expense figures. All books and records relating directly pertinent to the GEC’s or sub consultants’ time, out-of-pocket expenses, materials, or other services or deliverables invoiced to the Authority under this Agreement shall be made available during the GEC’s normal business hours to the Authority, TxDOT, the Federal Highway Administration (“FHWA”), the Inspector General of the U.S. Department of Transportation, or the Comptroller General of the United States, or any of their duly authorized representatives. The GEC shall maintain all books, documents, papers, and records and other evidence directly pertinent to the Agreement, including materials relating to the GEC’s or subconsultants’ time, out-of-pocket expenses, materials, or other Services or deliverables invoiced to the Authority under this Agreement. The GEC shall make such materials available upon request in physical or portable format. All books and its representatives records shall be available for inspection, review, copying examination, copying, excerpts, transcriptions, and auditing throughout the term of this Agreement and for three (3) years after the expiration thereofAuthority makes final payment and all other pending matters are closed, or for any other period as defined in 2 CFR § 200.333. No compensation shall be made for revisions to the GEC’s or sub consultantssubconsultants’ services Services or deliverables required due in any way to the negligent error, omission, or fault of the GEC, its employees, agents, sub consultantssubconsultants, or contractors.