Common use of INVOICES AND REPORTS Clause in Contracts

INVOICES AND REPORTS. The Contractor shall submit invoices in a timely manner. Invoices shall be submitted no later than 30 days upon completion of services and /or delivery of goods. Payment shall be made to the Contractor within thirty (30) days after the invoice received or acceptance date in accordance with the Prompt Payment provisions of the Procurement Policy Board Rules, section 4-06. The Contractor shall submit clear and legible original invoices, detailing the times and locations of all work performed, any materials installed in performance of this contract, and its purpose and location where installed, including the date materials were installed. When applicable, all approved invoices must be accompanied by the Agency’s approved time sheets and certified payroll reports, in order to be paid. Failure to comply with any of the requirements set forth in this contract may result in the delay or denial of payment. All invoices submitted for payment must have the following: 1. Vendor’s name, address and telephone number 2. NYC contract number 3. Tax Identification Number 4. Invoice number and date 5. Description of services rendered (with supporting documents when applicable). 6. Quantity, unit prices (extensions) 7. Service period (from/to) 8. Billing rates for labor or services (eg. per/hour, per/week) extension 9. Total amount due 10. Completed Work Order Request Form (Agency Issued) – When applicable 11. Sign-In / Sign-Out Time Sheet (Agency Issued) - When applicable 12. Work Ticket (Completed by Contractor) - When applicable 13. Receipts from suppliers for parts and materials - When applicable 14. Certified Prevailing Wage Payment Sheet - When applicable Original Invoices to be sent to: ▇▇▇▇▇▇▇▇@▇▇▇▇.▇▇▇.▇▇▇ Payments for materials/supplies will be based on originals of invoices of the cost of materials, plus, when allowed in the bid page, a percentage bid for overhead & profit combined. All payments shall be subject to audit by the Agency and to post-audit by the Comptroller's Office. In order to facilitate post-audit by the New York City Comptroller's Office, the Contractor agrees to maintain adequate fiscal records of its expenditure under this agreement for a period of six (6) years from final completion unless notified otherwise by the City.