Common use of Irrigation System Maintenance Clause in Contracts

Irrigation System Maintenance. 3.8.1 The operation, maintenance, and scheduling of all irrigation controllers and attached sensors shall be the responsibility of Contractor. Contractor will make adjustments to the controllers, sensor equipment, and schedules based on property microclimates, evapotranspiration, rain events, and overseeding schedules. Contractor will schedule irrigation to provide adequate irrigation to plant material while conserving water as much as possible. NOTE: Irrigation systems currently are not Smart Controllers and will require manual adjusting. 3.8.2 All irrigation systems and their individual components shall be kept in adjustment to ensure proper water coverage and prevent unacceptable conditions such as insufficient water distribution (plant death), overspray, excessive runoff, and erosion. 3.8.3 Repairs or replacements to the irrigation system shall be made with like parts. 3.8.4 Contractual irrigation system maintenance includes all labor for system inspections, adjustments, repairs and installations for all system components, in-line irrigation valves, including internal and electrical components, irrigation wires from the timer to the valve, and all mainline and lateral line repairs two inches (2”) and smaller in diameter, unless damage is caused by vandalism. Should vandalism occur, the Contractor is to notify Authority staff immediately and prior to the repair work. All irrigation rotors, bubblers, emitters, associated fittings, and valve boxes shall also be included under contractual system maintenance. Any repair work outside of this scope will be considered extra work and paid accordingly. All parts shall be provided by the Contractor and will be reimbursed by the Authority at actual cost plus a fifteen percent (15%) mark-up, unless the replacement is due to damage caused by the Contractor’s operation, in such case the Contractor shall bear the entire cost. Adjustments, repairs and installations shall include: 3.8.4.1 Valves: electrically actuated irrigation control valves, quick coupler valves, end line flush valves, lateral line flush valves, and master valves. All valves will be checked for proper operation, leaks, and solenoid function and connections (where applicable). Automatic valves will be activated from the irrigation controller, not from the bleeder valve. 3.8.4.2 The electrical circuit from the irrigation controller to the valve will be checked for proper operation. Labor cost for the actuators replacement shall be included in the contract lump sum bid price, and no additional compensation shall be allowed therefor. 3.8.4.3 Filter, filter screen, and filter valve box cleaning. 3.8.4.4 Lateral lines will be checked for breaks and leaks, and will be flushed at least yearly and additionally when necessary to ensure proper system performance. 3.8.4.5 Emission device and valve box checks, adjustments, installation, maintenance and repairs shall include: sprinkler head and valve box height adjustment and replacement; nozzle spray pattern adjustment; nozzle cleaning and replacement; bubbler head height adjustment, cleaning, and replacement; tree well repair; and drip emitter cleaning, replacement, removal and plugging if no plant material is present. Installation of new emitters, or bubblers, as required to ensure the health of plant material, shall be included in the contract lump sum bid price and no additional compensation shall be allowed therefor. 3.8.4.6 The Contractor shall perform, at a minimum, a weekly visual irrigation inspection, within the designated landscape maintenance area, for leaks, dry areas, and vandalism. Contractor shall take appropriate action to immediately stabilize the system. Such actions shall be reported to the Authority within twenty-four (24) hours of discovery and performance of necessary repairs. 3.8.4.7 Contractor shall maintain an adequate supply of irrigation parts readily available to Contractor’s irrigation technician for making routine repairs of main and lateral lines two inch (2”) in diameter and smaller without leaving the irrigation site. 3.8.5 Non-contractual irrigation system repairs: 3.8.5.1 No non-contractual work will be initiated without an approved Authority Work Order. 3.8.5.2 When irrigation system malfunction or damage is detected, the repair of which is non-contractual in nature, Contractor will flag the location and notify Authority before the close of business the same work day. 3.8.5.3 Upon receipt of an approved Work Order, repairs to a non- operational and/or damaged irrigation system shall be completed within 24 hours, or as otherwise indicated on the Work Order. 3.8.5.4 All repairs deemed non-contractual will be paid on a time-and- materials basis. Work heading. 3.8.5.5 Labor will be billed per the rates under the Performance of Extra 3.8.5.6 Materials will be billed at “cost plus 15%” or, at Authority’s discretion; materials may be supplied to Contractor by Authority. 3.8.5.7 Contractor shall return to Authority all irrigation parts that have been replaced. 3.8.5.8 Authority will perform regular inspections of irrigation systems to ensure accuracy of Contractor’s irrigation reports. If discrepancies are found, Authority shall consider this a performance deficiency. KNOW ALL PERSONS BY THESE PRESENTS: THAT WHEREAS, the Palm Desert Housing Authority (hereinafter referred to as “Authority”) has awarded to , (hereinafter referred to as the “Contractor”) an agreement for (hereinafter referred to as the “Project”).

Irrigation System Maintenance. 3.8.1 4.10.1 The operation, maintenance, and scheduling of all irrigation controllers and attached sensors shall be the responsibility of Contractor. Contractor will make adjustments to the controllers, sensor equipment, and schedules based on property microclimates, evapotranspirationET, rain events, and overseeding schedules. Contractor will schedule irrigation to provide adequate irrigation to plant material while conserving water as much as possible. NOTE: Irrigation systems currently are not Smart Controllers and will require manual adjusting. 3.8.2 4.10.2 All irrigation systems and their individual components shall be kept in adjustment to ensure proper water coverage and prevent unacceptable conditions such as insufficient water distribution (plant death), overspray, excessive runoff, and erosion. 3.8.3 4.10.3 Repairs or replacements to the irrigation system shall be made with like parts. 3.8.4 4.10.4 Contractual irrigation system maintenance includes all labor for system inspections, adjustments, repairs and installations for all system components, in-line irrigation valves, including internal and electrical components, irrigation wires from the timer to the valve, and all mainline and lateral line repairs two inches (2”) and smaller in diameter, unless damage is caused by vandalism. Should vandalism occur, the Contractor is to notify Authority City of Palm Desert staff immediately and prior to the repair work. All irrigation rotors, bubblers, emitters, associated fittings, and valve boxes shall also be included under contractual system maintenance. Any repair work outside of this scope will be considered extra work and paid accordingly. All parts shall be provided by the Contractor and will be reimbursed by the Authority City of Palm Desert at actual cost plus a fifteen percent (15%) mark-up, unless the replacement is due to damage caused by the Contractor’s operation, in such case the Contractor shall bear the entire cost. Adjustments, repairs and installations shall include: 3.8.4.1 4.10.4.1 Valves: electrically actuated irrigation control valves, quick coupler valves, end line flush valves, lateral line flush valves, and master valves. All valves will be checked for proper operation, leaks, and solenoid function and connections (where applicable). Automatic valves will be activated from the irrigation controller, not from the bleeder valve. 3.8.4.2 4.10.4.2 The electrical circuit from the irrigation controller to the valve will be checked for proper operation. Labor cost for the actuators actuator’s replacement shall be included in the contract lump sum bid price, and no additional compensation shall be allowed thereforallowed, therefore. 3.8.4.3 4.10.4.3 Filter, filter screen, and filter valve box cleaning. 3.8.4.4 4.10.4.4 Lateral lines will be checked for breaks and leaks, leaks and will be flushed at least yearly and additionally when necessary to ensure proper system performance. 3.8.4.5 4.10.5 Emission device and valve box checks, adjustments, installation, maintenance and repairs shall include: sprinkler head and valve box height adjustment and replacement; nozzle spray pattern adjustment; nozzle cleaning and replacement; bubbler head height adjustment, cleaning, and replacement; tree well repair; and drip emitter cleaning, replacement, removal and plugging if no plant material is present. Installation of new emitters, or bubblers, as required to ensure the health of plant material, shall be included in the contract lump sum bid price and no additional compensation shall be allowed thereforallowed, therefore. 3.8.4.6 4.10.6 The Contractor shall perform, at a minimum, a weekly visual irrigation inspectionInspection, within the designated landscape maintenance area, for leaks, dry areas, and vandalism. Contractor shall take appropriate action to immediately stabilize the system. Such actions shall be reported to the Authority City of Palm Desert within twenty-four (24) hours of discovery and performance of necessary repairs. 3.8.4.7 4.10.7 Contractor shall maintain an adequate supply of irrigation parts readily available to Contractor’s irrigation technician for making routine repairs of main and lateral lines two inch (2”) in diameter and smaller without leaving the irrigation site. 3.8.5 4.10.8 Non-contractual irrigation system repairs: 3.8.5.1 4.10.8.1 No non-contractual work will be initiated without an approved Authority City of Palm Desert Work Order. 3.8.5.2 4.10.8.2 When irrigation system malfunction or damage is detected, the repair of which is non-contractual in nature, Contractor will flag the location and notify Authority City of Palm Desert before the close of business the same work dayworkday. 3.8.5.3 4.10.8.3 Upon receipt of an approved Work Order, repairs to a non- non-operational and/or damaged irrigation system shall be completed within 24 hours, or as otherwise indicated on the Work Order. 3.8.5.4 4.10.8.4 All repairs deemed non-contractual will be paid on a time-and- and-materials basis. Work heading. 3.8.5.5 Labor will be billed per the rates under the Performance of Extra 3.8.5.6 Materials will be billed at “cost plus 15%” or, at Authority’s discretion; materials may be supplied to Contractor by Authority. 3.8.5.7 Contractor shall return to Authority all irrigation parts that have been replaced. 3.8.5.8 Authority will perform regular inspections of irrigation systems to ensure accuracy of Contractor’s irrigation reports. If discrepancies are found, Authority shall consider this a performance deficiency. KNOW ALL PERSONS BY THESE PRESENTS: THAT WHEREAS, the Palm Desert Housing Authority (hereinafter referred to as “Authority”) has awarded to , (hereinafter referred to as the “Contractor”) an agreement for (hereinafter referred to as the “Project”).

Irrigation System Maintenance. 3.8.1 3.9.1 The operation, maintenance, and scheduling of all irrigation controllers and attached sensors shall be the responsibility of Contractor. Contractor will make adjustments to adjust the controllers, sensor equipment, and schedules based on property microclimates, evapotranspirationET, rain events, and overseeding over-seeding schedules. Contractor will schedule irrigation to provide adequate irrigation to plant material while conserving water as much as possible. NOTE: Irrigation systems currently that are not Smart Controllers and will require manual adjusting. 3.8.2 3.9.2 All irrigation systems and their individual components shall be kept in adjustment to ensure proper water coverage and prevent unacceptable conditions such as insufficient water distribution (plant death), overspray, excessive runoff, and erosion. 3.8.3 3.9.3 Repairs or replacements to the irrigation system shall be made with like parts. 3.8.4 3.9.4 Contractual irrigation system maintenance includes all labor for system inspections, adjustments, repairs and installations for all system components, in-line irrigation valves, including internal and electrical components, irrigation wires from the timer to the valve, and all mainline and lateral line repairs two inches (2”) and smaller in diameter, unless damage is caused by vandalism. Should vandalism occur, the Contractor is to notify Authority City of Palm Desert staff immediately and prior to the repair work. All irrigation rotors, bubblers, emitters, associated fittings, and valve boxes shall also be included under contractual system maintenance. Any repair work outside of this scope will be considered extra work and paid accordingly. All parts shall be provided by the Contractor and will be reimbursed by the Authority City of Palm Desert at actual cost plus a fifteen percent (15%) mark-up, unless the replacement is due to damage caused by the Contractor’s operation, in such case the Contractor shall bear the entire cost. Adjustments, repairs and installations shall include: 3.8.4.1 3.9.4.1 Valves: electrically actuated irrigation control valves, quick coupler valves, end line flush valves, lateral line flush valves, and master valves. All valves will be checked for proper operation, leaks, and solenoid function and connections (where applicable). Automatic valves will be activated from the irrigation controller, not from the bleeder valve. 3.8.4.2 3.9.4.2 The electrical circuit from the irrigation controller to the valve will be checked for proper operation. Labor cost for the actuators actuator’s replacement shall be included in the contract lump sum bid price, and no additional compensation shall be allowed therefor. 3.8.4.3 Filter, filter screen, and filter valve box cleaning. 3.8.4.4 Lateral lines will be checked for breaks and leaks, and will be flushed at least yearly and additionally when necessary to ensure proper system performance. 3.8.4.5 Emission device and valve box checks, adjustments, installation, maintenance and repairs shall include: sprinkler head and valve box height adjustment and replacement; nozzle spray pattern adjustment; nozzle cleaning and replacement; bubbler head height adjustment, cleaning, and replacement; tree well repair; and drip emitter cleaning, replacement, removal and plugging if no plant material is present. Installation of new emitters, or bubblers, as required to ensure the health of plant material, shall be included in the contract lump sum bid price and no additional compensation shall be allowed therefor. 3.8.4.6 The Contractor shall perform, at a minimum, a weekly visual irrigation inspection, within the designated landscape maintenance area, for leaks, dry areas, and vandalism. Contractor shall take appropriate action to immediately stabilize the system. Such actions shall be reported to the Authority within twenty-four (24) hours of discovery and performance of necessary repairs. 3.8.4.7 Contractor shall maintain an adequate supply of irrigation parts readily available to Contractor’s irrigation technician for making routine repairs of main and lateral lines two inch (2”) in diameter and smaller without leaving the irrigation site. 3.8.5 Non-contractual irrigation system repairs: 3.8.5.1 No non-contractual work will be initiated without an approved Authority Work Order. 3.8.5.2 When irrigation system malfunction or damage is detected, the repair of which is non-contractual in nature, Contractor will flag the location and notify Authority before the close of business the same work day. 3.8.5.3 Upon receipt of an approved Work Order, repairs to a non- operational and/or damaged irrigation system shall be completed within 24 hours, or as otherwise indicated on the Work Order. 3.8.5.4 All repairs deemed non-contractual will be paid on a time-and- materials basis. Work heading. 3.8.5.5 Labor will be billed per the rates under the Performance of Extra 3.8.5.6 Materials will be billed at “cost plus 15%” or, at Authority’s discretion; materials may be supplied to Contractor by Authority. 3.8.5.7 Contractor shall return to Authority all irrigation parts that have been replaced. 3.8.5.8 Authority will perform regular inspections of irrigation systems to ensure accuracy of Contractor’s irrigation reports. If discrepancies are found, Authority shall consider this a performance deficiency. KNOW ALL PERSONS BY THESE PRESENTS: THAT WHEREAS, the Palm Desert Housing Authority (hereinafter referred to as “Authority”) has awarded to , (hereinafter referred to as the “Contractor”) an agreement for (hereinafter referred to as the “Project”).

Irrigation System Maintenance. 3.8.1 3.6.1 The operation, maintenance, and scheduling of all irrigation controllers and attached sensors shall be the responsibility of Contractor. Contractor will make adjustments adjustments, per City’s recommendations at a minimum of once every 30 days, to the controllers, sensor equipment, and schedules based on property microclimates, evapotranspirationET, rain events, and overseeding schedules. Contractor will schedule irrigation to provide adequate irrigation to plant material while conserving water as much as possible. NOTE: Irrigation systems currently are not Smart Controllers and will require manual adjusting. 3.8.2 3.6.2 All irrigation systems and their individual components shall be kept in adjustment to ensure proper water coverage and prevent unacceptable conditions such as insufficient water distribution (plant death), overspray, excessive runoff, and erosion. Contractor to check coverage weekly. Contractor to provide monthly irrigation report. 3.8.3 3.6.3 Repairs or replacements to the irrigation system shall be made with like parts. 3.8.4 3.6.4 Contractual irrigation system maintenance includes all labor for system inspections, adjustments, repairs and installations for all system components, in-line irrigation valves, including internal and electrical components, irrigation wires from the timer to the valve, and all mainline and lateral line repairs two inches (2”) and smaller in diameter, unless damage is caused by vandalism. Should vandalism occur, the Contractor is to notify Authority City of Palm Desert staff immediately and prior to the repair work. All irrigation rotors, bubblers, emitters, associated fittings, and valve boxes shall also be included under contractual system maintenance. Any repair work outside of this scope will be considered extra work and paid accordingly. All parts shall be provided by the Contractor and will be reimbursed by the Authority City of Palm Desert at actual cost plus a fifteen percent (15%) mark-up, unless the replacement is due to damage caused by the Contractor’s operation, in such case the Contractor shall bear the entire cost. Adjustments, repairs and installations shall include: 3.8.4.1 : • Valves: electrically actuated irrigation control valves, quick coupler valves, end line flush valves, lateral line flush valves, and master valves. All valves will be checked for proper operation, leaks, and solenoid function and connections (where applicable). Automatic valves will be activated from the irrigation controller, not from the bleeder valve. 3.8.4.2 . • The electrical circuit from the irrigation controller to the valve will be checked for proper operation. Labor cost for the actuators replacement shall be included in the contract lump sum bid price, and no additional compensation shall be allowed therefor. 3.8.4.3 . • Filter, filter screen, and filter valve box cleaning. 3.8.4.4 . • Lateral lines will be checked for breaks and leaks, leaks and will be flushed at least yearly and additionally when necessary to ensure proper system performance. 3.8.4.5 Emission device and valve box checks, adjustments, installation, maintenance and repairs shall include: sprinkler head and valve box height adjustment and replacement; nozzle spray pattern adjustment; nozzle cleaning and replacement; bubbler head height adjustment, cleaning, and replacement; tree well repair; and drip emitter cleaning, replacement, removal and plugging if no plant material is present. Installation of new emitters, or bubblers, as required to ensure the health of plant material, shall be included in the contract lump sum bid price and no additional compensation shall be allowed therefor. 3.8.4.6 The Contractor shall perform, at a minimum, a weekly visual irrigation inspection, within the designated landscape maintenance area, for leaks, dry areas, and vandalism. Contractor shall take appropriate action to immediately stabilize the system. Such actions shall be reported to the Authority within twenty-four (24) hours of discovery and performance of necessary repairs. 3.8.4.7 Contractor shall maintain an adequate supply of irrigation parts readily available to Contractor’s irrigation technician for making routine repairs of main and lateral lines two inch (2”) in diameter and smaller without leaving the irrigation site. 3.8.5 3.6.5 Non-contractual irrigation system repairs: 3.8.5.1 : • No non-contractual work will be initiated without an approved Authority City of Palm Desert Work Order. 3.8.5.2 . • When irrigation system malfunction or damage is detected, the repair of which is non-non- contractual in nature, Contractor will flag the location and notify Authority City of Palm Desert before the close of business the same work day. 3.8.5.3 workday. • Upon receipt of an approved Work Order, repairs to a non- non-operational and/or damaged irrigation system shall be completed within 24 hours, or as otherwise indicated on the Work Order. 3.8.5.4 . • All repairs deemed non-contractual will be paid on a time-and- and-materials basis. Work heading. 3.8.5.5 • Labor will be billed per the rates under the Performance of Extra 3.8.5.6 Extra Work heading. • Materials will be billed at “cost plus 15%” or, at AuthorityCity of Palm Desert’s discretion; materials may be supplied to Contractor by Authority. 3.8.5.7 City of Palm Desert. • Contractor shall return to Authority City of Palm Desert all irrigation parts that have been replaced. 3.8.5.8 Authority . City of Palm Desert will perform regular inspections of irrigation systems to ensure accuracy of Contractor’s irrigation reports. If discrepancies are found, Authority City of Palm Desert shall consider this a performance deficiency. KNOW ALL PERSONS BY THESE PRESENTS: THAT WHEREASThe term of this Agreement shall be from July 1, 2025, to June 30, 2028, unless earlier terminated as provided herein. The City shall have the Palm Desert Housing Authority unilateral option, at its sole discretion, to renew this Agreement automatically for no more than two (hereinafter referred 2) additional one-year terms. Contractor shall complete the Services within the term of this Agreement and shall meet any other established schedules and deadlines. The Parties may, by mutual, written consent, extend the term of this Agreement if necessary to as “Authority”) has awarded to , (hereinafter referred to as complete the “Contractor”) an agreement for (hereinafter referred to as the “Project”)Services.