Common use of IT Technology Planning Clause in Contracts

IT Technology Planning. Technology Planning will be an On-Going Program. Based on the approved IT Service Strategy, Contractor shall develop and update a proposal for the long-range, comprehensive use of technology within the EITS Environment with consideration given to Customers’ information technology systems, processes, technical architecture, and standards as the Technology Plan. Contractor shall produce the Technology Plan in cooperation with the Integrated Service Providers and other vendors as directed by the Government. Contractor shall solicit input from the Government and Customers related to future technology needs and incorporate their input into the Technology Plan. Contractor shall coordinate the aggregation of technical planning information from Government, Customers, Contractor, Service Providers, and other vendors as directed by ▇▇▇▇▇▇▇▇▇ and in accordance with the SMM. The Contractor shall ensure that the Technology Plan is developed on an annual basis, and will include a rolling three (3) year projection of anticipated changes, subject to Government mission and planning requirements. Contractor shall provide a quarterly update of the Technology Plan with input from the Integrated Service Providers. The Contractor shall conduct an annual Technology Planning event based on the results of the Government strategic planning and the approved IT Service Strategy, as a mechanism for gathering input from Customers and key stakeholders on evolving business needs. As part of the Technology Plan, the Contractor shall propose an approach to implementation with scope, timing, risks, and cost impacts, for Government and Customers. The Contractor shall propose specific, short-term steps, and potential schedules for projects or changes to occur within the next twelve (12) months. The Contractor shall ensure that the Technology Plan supports the practice of Service Design. Contractor shall create and regularly update the descriptions of the minimum Equipment and Software requirements and any specific Equipment and Software that are designated for standard use within EITS Environment (e.g. standard services). Contractor shall facilitate and coordinate the update of descriptions from Service Providers and other vendors. Contractor shall publish updates in the Technology Plan on at least a quarterly basis. Contractor shall provide guidance to solution architects and engineers working within Service Design on standards that are within the Technology Plan. The Contractor shall track and report on new technology advances applicable to the EITS Environment specifying any technical benefits and cost savings that may be achieved by Government or the Customers. Contractor shall facilitate and coordinate the input of the Integrated Service Providers in tracking and reporting on technology advances applicable to the EITS Environment. Contractor shall report on technology advances within and outside of existing Service Providers to Government and Customers on a twice-annual basis. The Contractor shall identify, evaluate, and track opportunities for efficiency in the delivery of Services that Contractor has observed in the course of delivering the Integrated Services. Contractor shall facilitate and coordinate the input of the Integrated Service Providers in identifying efficiency opportunities. Contractor shall identify and track changes in the Integrated Services that have been made regardless of financial responsibility for underlying assets. Contractor shall review the evaluation of efficiency opportunities with Government and Customers on a twice-annual basis. The Contractor shall ensure that the Technology Plan supports and aligns to the On-Going Program of Technical Currency:  Establish and maintain the definitions of Software Currency and Refresh for all Equipment and Software in the EITS Environment in conjunction with Government.  Establish which software releases and system platforms are not current (i.e. which are approaching end-of-life, which are going out of support, and which have been released and should be considered current)  Track end-of-life hardware and software to include underlying drivers and firmware resident in the EITS Environment and ensure notification is provided to Government, Customers and Vendors, as documented in the SMM  Coordinate the remediation of any hardware or software, which have reached end-of- life or are otherwise unsupported  Contractor shall facilitate and coordinate the update of the definitions of Software Currency and Refresh with the Integrated Service Providers, as approved by the Government  Contractor shall define Software currency as the most recently released and generally available version of the Software (the “N” release level), unless otherwise directed by Government. Contractor shall define Software currency as release N-1 and earlier versions of the Software as directed by Government or EITS Governance The Contractor shall publish updates to the definitions of Software Currency and Refresh at least on a twice-annual basis. Contractor shall gather and maintain information on upcoming Software releases, Software renewals and end-of-support notices to Government and affected Customers. Contractor shall escalate to the Government where changes to the definitions of Software Currency and Refresh will cause financial impacts to the Integrated Services, costs of standard services, costs of standard solutions, the cost of the renewal of retained Software or otherwise result inn changes to costs.

IT Technology Planning. Technology Planning will be an On-Going Program. Based on the approved IT Service Strategy, Contractor shall develop and update a proposal for the long-range, comprehensive use of technology within the EITS Environment with consideration given to Customers’ information technology systems, processes, technical architecture, and standards as the Technology Plan. Contractor shall produce the Technology Plan in cooperation with the Integrated Service Providers and other vendors as directed by the Government. Contractor shall solicit input from the Government and Customers related to future technology needs and incorporate their input into the Technology Plan. Contractor shall coordinate the aggregation of technical planning information from Government, Customers, Contractor, Service Providers, and other vendors as directed by ▇▇▇▇▇▇▇▇▇ and in accordance with the SMM. The Contractor shall ensure that the Technology Plan is developed on an annual basis, and will include a rolling three (3) year projection of anticipated changes, subject to Government mission and planning requirements. Contractor shall provide a quarterly update of the Technology Plan with input from the Integrated Service Providers. The Contractor shall conduct an annual Technology Planning event based on the results of the Government strategic planning and the approved IT Service Strategy, as a mechanism for gathering input from Customers and key stakeholders on evolving business needs. As part of the Technology Plan, the Contractor shall propose an approach to implementation with scope, timing, risks, and cost impacts, for Government and Customers. The Contractor shall propose specific, short-term steps, and potential schedules for projects or changes to occur within the next twelve (12) months. The Contractor shall ensure that the Technology Plan supports the practice of Service Design. Contractor shall create and regularly update the descriptions of the minimum Equipment and Software requirements and any specific Equipment and Software that are designated for standard use within EITS Environment (e.g. standard services). Contractor shall facilitate and coordinate the update of descriptions from Service Providers and other vendors. Contractor shall publish updates in the Technology Plan on at least a quarterly basis. Contractor shall provide guidance to solution architects and engineers working within Service Design on standards that are within the Technology Plan. The Contractor shall track and report on new technology advances applicable to the EITS Environment specifying any technical benefits and cost savings that may be achieved by Government or the Customers. Contractor shall facilitate and coordinate the input of the Integrated Service Providers in tracking and reporting on technology advances applicable to the EITS Environment. Contractor shall report on technology advances within and outside of existing Service Providers to Government and Customers on a twice-annual basis. The Contractor shall identify, evaluate, and track opportunities for efficiency in the delivery of Services that Contractor has observed in the course of delivering the Integrated Services. Contractor shall facilitate and coordinate the input of the Integrated Service Providers in identifying efficiency opportunities. Contractor shall identify and track changes in the Integrated Services that have been made regardless of financial responsibility for underlying assets. Contractor shall review the evaluation of efficiency opportunities with Government and Customers on a twice-annual basis. The Contractor shall ensure that the Technology Plan supports and aligns to the On-Going Program of Technical Currency: .  Establish and maintain the definitions of Software Currency and Refresh for all Equipment and Software in the EITS Environment in conjunction with Government.  Establish which software releases and system platforms are not current (i.e. which are approaching end-of-life, which are going out of support, and which have been released and should be considered current) ).  Track end-of-life hardware and software to include underlying drivers and firmware resident in the EITS Environment and ensure notification is provided to Government, Customers and Vendors, as documented in the SMM SMM.  Coordinate the remediation of any hardware or software, which have reached end-of- life or are otherwise unsupported unsupported.  Contractor shall facilitate and coordinate the update of the definitions of Software Currency and Refresh with the Integrated Service Providers, as approved by the Government  Contractor shall define Software currency as the most recently released and generally available version of the Software (the “N” release level), unless otherwise directed by Government. Contractor shall define Software currency as release N-1 and earlier versions of the Software as directed by Government or EITS Governance The Governance. Contractor shall publish updates to the definitions of Software Currency and Refresh at least on a twice-annual basis. Contractor shall gather and maintain information on publish monthly reports of upcoming Software releases, Software renewals and end-of-support notices to Government and affected Customers. Contractor shall escalate to the Government where changes to the definitions of Software Currency and Refresh will cause financial impacts to the Integrated Services, costs of standard services, costs of standard solutions, the cost of the renewal of retained Software or otherwise result inn changes to costs.