Joint Overview and Scrutiny Committee. The Councils shall establish the Joint Overview and Scrutiny Committee (JOSC) which: (a) shall comprise eight Members from each Council (or such other number of Members as the Councils may from time to time agree, providing equal representation from each Council); (b) shall be politically balanced for each Council in accordance with the provisions of the Local Government and Housing Act 1989; (c) shall have the terms of reference set out in Part 3 of each Council’s Constitution and shall operate in accordance with the Joint Overview and Scrutiny Procedure Rules in Part 4 of the Constitution; (d) shall exercise the overview and scrutiny functions of the two Councils in relation to all matters, except those to be determined by each Council’s Individual Executives as set out in schedule 1 to this Agreement; (e) the Councils may each establish an Overview and Scrutiny Committee (OSC) to exercise the overview and scrutiny functions of the Councils in relation to matters reserved to each Council’s individual Executive as set out in schedule 1 to this agreement; (f) one Member of Adur Consultative Forum shall be a co-opted non-voting Member of the Joint Overview and Scrutiny Committee for any item concerning the Housing Revenue Account, terms and conditions of tenancies or leaseholds, leasehold service charges and any other matter directly affecting housing tenants or leaseholders which do not have a general effect on other residents; the Member should not be the same Adur Consultative Forum representative who sits as a co-opted Member of JSC for the same purpose. (g) shall not comprise any Members of the Executive within its membership. In making its appointments to the JOSC each Council will ensure that its Members are not Members of the Executive; (h) In the event of an appointed Councillor being unable to attend, remotely or otherwise, any meeting of the JOSC, the relevant Member may appoint a Substitute Member to attend, provided that prior written notice of such substitution is given to the Director for Communities as the Proper Officer for such matters; (i) The JOSC shall meet, remotely or otherwise, on at least four occasions in any municipal year. (j) The JOSC shall meet in May to October of each municipal year at the Shoreham Centre and in November to April of each municipal year in Worthing Town Hall, or such other location, including by remote attendance, as the Chairman of the Committee shall agree; (k) The Chairman and Vice Chairman of JOSC shall be appointed by the relevant Council at its Annual Council Meeting. The Chairman of the JOSC of the Council in whose area a meeting should take place, had it been held in a physical location, shall be the Chairman of that meeting and in their absence, the Vice Chairman of the JOSC from the Council where the meeting should take place will be the Chairman. In the absence of both, the Chairman of ▇▇▇▇ from the other Council shall act as Chairman of that meeting. (l) Each Member of JOSC shall have one vote in its proceedings (to include Substitute Members appointed in accordance with this Agreement). The Chairman of ▇▇▇▇ shall not have a casting vote. (m) ▇▇▇▇ may arrange for the discharge of their functions by an Officer and in doing so will set out clearly any limits upon such delegation. (n) ▇▇▇▇ may establish working groups to assist them in their work and in doing so will set clear terms of reference for them. Such working groups shall not be decision-making bodies. (o) JOSC may establish sub-committees consisting solely of the Members of one Council to consider matters solely relating to that Council. (p) For a meeting of JOSC to be quorate there must be at least 4 Members present and: at least 2 Members present from each Council where the business of the Committee relates to both the District of Adur and the Borough of Worthing; or at least one Member present from each Council where the business of the Committee relates to either the District of Adur or the Borough of Worthing.
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Sources: Agreement for the Employment of Staff to Provide Services Jointly and to Establish Joint Committees for Adur District Council and Worthing Borough Council, Agreement for the Employment of Staff to Provide Services Jointly and to Establish Joint Committees for Adur District Council and Worthing Borough Council, Agreement for the Employment of Staff to Provide Services Jointly and to Establish Joint Committees for Adur District Council and Worthing Borough Council