Letters of Authorization (LOA. 3.1.3.1 In response to Letters of Authorization to be issued periodically by the Director, Architect/Engineer shall perform services as set forth under this Contract and each LOA. The extent of such assigned work and the payment basis after negotiations with Architect/Engineer have been completed for each LOA will be defined in each LOA in accordance with this Contract. Architect/Engineer agrees that it shall diligently perform all assigned Project tasks and meet the delivery schedules of the Project Schedule established for the Project in each LOA. Architect/Engineer acknowledges that time is of the essence in performing services under this Contract. Architect/Engineer shall not begin services until it receives a signed LOA from the Director. 3.1.3.2 Architect/Engineer understands and acknowledges that the City may determine not to proceed with an LOA before or after completion of Architect's services for any phase. 3.1.3.3 Architect/Engineer agrees that the Director may reduce the scope of services for any of the services identified in the Notice to Proceed or may divide the Project into separate Construction Packages by issuing a written notice describing: (1) the scope of the reduced Project or the scope of each Construction Package; and (2) the revised Time of Performance. 3.1.3.4 LOA's must set forth the following: 3.1.3.4.1 Contract number, HAS project number, and Architect/Engineer's name, address, and telephone number; 3.1.3.4.2 LOA number and date; 3.1.3.4.3 Identity of Architect/Engineer's key personnel assigned to each LOA and the subcontractors who will perform services; 3.1.3.4.4 A scope of services specifically identifying the services to be performed and the Project deliverables to be prepared. 3.1.3.4.5 Project Schedule including the following: 3.1.3.4.5.1 Start and completion dates of the Services in Particular deliverables; 3.1.3.4.5.2 Critical dates of coordination with subcontractors; 3.1.3.4.5.3 Review submittal dates and period duration allowed for HAS review; 3.1.3.4.5.4 Scheduled submittals of required reports; and 3.1.3.4.5.5 Meeting schedule including required attendance at scheduled progress meetings 3.1.3.4.5.6 A breakout to include identification, by line item, of the required position classifications set forth in Exhibit “C” to perform the services, the estimated hours, and the fixed hourly Billing Rate as set forth in Exhibit “B” and as defined in this Contract; 3.1.3.4.5.7 A breakout of all Reimbursable Expenses by line item, to include the estimated quantity of the item required, the unit cost, and an extended "not to exceed" dollar amount therefore; 3.1.3.4.6 Frequency of payment (i.e., monthly, milestone, upon completion of project); 3.1.3.4.7 Balance of funds remaining in the Contract; 3.1.3.4.8 Identification of the estimated amount of services to be performed by MWBE firms, if applicable; and 3.1.3.4.9 Any other information necessary to identify and perform the services or as otherwise may be required by the Director. 3.1.3.4.10 LOA's shall continue to be in effect and performed by Architect/Engineer until such time as all requirements have been met and a written acceptance of the Project performed has been made by the Director or until Architect/Engineer receives written notification from the Director to discontinue services on a particular Project. 3.1.3.4.11 LOA's may be amended at any time during the performance in the same manner as they are issued. 3.1.3.4.12 LOAs may not alter or amend the terms and conditions set forth in this Contract.
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Letters of Authorization (LOA. 3.1.3.1 In response to Letters of Authorization to be issued periodically by the Director, Architect/Engineer shall perform services as set forth under this Contract and each LOA. The extent of such assigned work and the payment basis after negotiations with Architect/Engineer have been completed for each LOA will be defined in each LOA in accordance with this Contract. Architect/Engineer agrees that it shall diligently perform all assigned Project tasks and meet the delivery schedules of the Project Schedule established for the Project in each LOA. Architect/Engineer acknowledges that time is of the essence in performing services under this Contract. Architect/Engineer shall not begin services until it receives a signed LOA from the Director.
3.1.3.2 Architect/Engineer understands and acknowledges that the City may determine not to proceed with an LOA before or after completion of Architect's services for any phase.
3.1.3.3 Architect/Engineer agrees that the Director may reduce the scope of services for any of the services identified in the Notice to Proceed or may divide the Project into separate Construction Packages by issuing a written notice describing: (1) the scope of the reduced Project or the scope of each Construction Package; and (2) the revised Time of Performance.
3.1.3.4 LOA's must set forth the following:
3.1.3.4.1 Contract number, HAS project number, and Architect/Engineer's name, address, and telephone number;
3.1.3.4.2 LOA number and date;
3.1.3.4.3 Identity of Architect/Engineer's key personnel assigned to each LOA and the subcontractors who will perform services;
3.1.3.4.4 A scope of services specifically identifying the services to be performed and the Project deliverables to be prepared.
3.1.3.4.5 Project Schedule including the following:
3.1.3.4.5.1 Start and completion dates of the Services in Particular deliverables;
3.1.3.4.5.2 Critical dates of coordination with subcontractors;
3.1.3.4.5.3 Review submittal dates and period duration allowed for HAS review;
3.1.3.4.5.4 Scheduled submittals of required reports; and
3.1.3.4.5.5 Meeting schedule including required attendance at scheduled progress meetings
3.1.3.4.5.6 A breakout to include identification, by line item, of the required position classifications set forth in Exhibit “C” to perform the services, the estimated hours, and the fixed hourly Billing Rate as set forth in Exhibit “B” and as defined in this Contract;
3.1.3.4.5.7 A breakout of all Reimbursable Expenses by line item, to include the estimated quantity of the item required, the unit cost, and an extended "not to exceed" dollar amount therefore;
3.1.3.4.6 Frequency of payment (i.e., monthly, milestone, upon completion of project);
3.1.3.4.7 Balance of funds remaining in the Contract;
3.1.3.4.8 Identification of the estimated amount of services to be performed by MWBE DBE firms, if applicable; and
3.1.3.4.9 Any other information necessary to identify and perform the services or as otherwise may be required by the Director.
3.1.3.4.10 LOA's shall continue to be in effect and performed by Architect/Engineer until such time as all requirements have been met and a written acceptance of the Project performed has been made by the Director or until Architect/Engineer receives written notification from the Director to discontinue services on a particular Project.
3.1.3.4.11 LOA's may be amended at any time during the performance in the same manner as they are issued.
3.1.3.4.12 LOAs may not alter or amend the terms and conditions set forth in this Contract.
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