Common use of Letters to the file Clause in Contracts

Letters to the file. Letters to the file by GCTD pertaining to employees which are not grievable may be rebutted, in writing, by the employee within five (5) working days after receipt of the letter. Letters to the file shall not be incorporated into the employee’s personnel file if there are no similar occurrences within one year from the date of issuance of the correspondence. It shall be the employee’s responsibility to request GCTD to remove the document(s) in accordance with this provision.