Common use of LIST OF RETURNABLE DOCUMENTS Clause in Contracts

LIST OF RETURNABLE DOCUMENTS. T2.1.1 Returnable Schedules required Form A1: Authority to sign Tender Form A2: Declaration of Interest Form A3: Record of Addenda to Tender Documents Form A4: Banking Details Form A5: Proposed Amendments and Qualifications (if any) Form A6: Certificate of Authority for Joint Venture and Joint Venture Agreement (if applicable) Form A7: MBD9 Certificate of Independent Bid Determination Form A8: Particulars of any contracts awarded by an organ of state during the last 5 years Form A9: Fulfilment of the Construction Regulations Form A10: Questionnaire on tenderer’s procedures with respect to OHSA and Construction Regulations Form A11: Business Declaration Form A12: A copy of a valid Tax Compliance Status letter Form A13: Declaration on State of Municipal Accounts and copy of current Municipal Account in the name of the Tenderer or alternatively in the names of the Directors/Partners of the tendering entity Form A14: Letter of Intent from a Financial Institution to provide a Construction Guarantee in accordance with the GCC pro-forma for a project up to 10% of the tender amount (refer C1.3) Form B2: A valid originally or certified copy of the B-BBEE status level verification certificate, substantiating the B-BBEE rating or an EME must submit a sworn affidavit Form B3: Proof of Previous Experience Form B4: Schedule of Current Contracts Form B5: Schedule of Construction Plant, Equipment and Labour Form B6: Schedule of Proposed Subcontractors Form B7: Schedule of Proposed Key Personnel and detailed CV’s of all key personnel Form B8: Estimated Monthly Expenditure Form B9: Methodology Statement Form B10: Preliminary Construction Programme Form B14: SMME Plan Form B15: COIDA Letter of Good Standing Form B16: Bills of Quantities

LIST OF RETURNABLE DOCUMENTS. T2.1.1 The following documents are to be completed and returned as they constitute the tender. Whilst many of the returnable documents are required for the purpose of evaluating the tenders, some will form part of the subsequent contract as they form the basis of the tender offer. For this reason, it is important that Tenderers return all the information requested. The Tenderer must complete the following Returnable Schedules required Form A1Documents in black ink: Schedule 1: Compulsory Enterprise Questionnaire 9 – 11 Schedule 2: Authority to sign Tender Form A2: Declaration of Interest Form A3: Record of Addenda to Tender Documents Form A4: Banking Details Form A5: Proposed Amendments and Qualifications (if any) Form A6Signatory 12 – 13 Schedule 3: Certificate of Authority for Joint Venture Ventures 14 Schedule 4: Schedule of Work Satisfactorily carried out by the Tenderer 15 Schedule 5: Schedule of Proposed Subservice Providers 16 Schedule 6: Proposed Amendments and Qualifications 17 Schedule 7: Declaration in terms of the MFMA (No 56 of 2003) regarding Municipal Rates and Services 18 Schedule 8: Declaration of Interest 19 – 23 Schedule 9: Proof of Authority of Signatory 24 Schedule 10: Documents of Incorporation 25 Schedule 11: Letter of Good Standing 26 Schedule 12: Tax Clearance Certificate Requirements 27 Schedule 13: Joint Venture Agreement (if applicable) applicable 28 Schedule 14: Proof of Payment of Municipal Rates and Taxes 29 Schedule 15: Record of Minutes and Addenda to Tender Documents 30 Schedule 16. Preference Points Claim Form A7in terms of Preferential Procurement Regulations 2011 31 – 35 Schedule 17: MBD9 Declaration of Tenderer’s past supply chain management practices 36 -37 Schedule 18: Certificate of Independent Bid Tender Determination 38 -39 Schedule 19: Claiming Preference Points 40 Schedule 20: Credit Order Instruction 41 Schedule 21: Health and Safety Plan 42 Schedule 22: Preliminary Programme… 43 C1.1 Form A8: Particulars of any contracts awarded by an organ of state during the last 5 years Form A9: Fulfilment Offer and Acceptance 45 – 50 C1.2 Contract Data 51 – 53 C1.3 Occupational Health and Safety Agreement 54 – 55 C2.1 Pricing Instruction 56 – 57 C2.2 Pricing Schedule 58 – 62 C3.1 Description of the Construction Regulations Form A10: Questionnaire on tenderer’s procedures with respect to OHSA and Construction Regulations Form A11: Business Declaration Form A12: A copy Works 64 – 69 The following particulars must be furnished. In the case of a joint venture, separate enterprise questionnaires in respect of each partner must be completed and submitted. (Failure to do so may result in your tender being disqualified) Section 1: Name of enterprise: ……………………………………………………………………………………………………………. Address of enterprise: ……………………………………………………………………………………………………… …………………………………………………………………………………………………………………………………………. Section 2: VAT registration number, if any: ……………………….………………………………………………………………… Has and original and valid Tax Compliance Status letter Form A13TAX clearance certificate been attached under Schedule 2D? Yes / No Section 3: Declaration on State of Municipal Accounts and copy of current Municipal Account in the name of the Tenderer or alternatively in the names of the Directors/Partners of the tendering entity Form A14: Letter of Intent from Has a Financial Institution to provide a Construction Guarantee in accordance with the GCC pro-forma for a project up to 10% of the tender amount (refer C1.3) Form B2: A valid originally or certified copy of the B-BBEE status level verification certificatecertificate been submitted? Yes / No If Yes, substantiating who was the certificate issued by? (Tick applicable box)  An accounting officer as contemplated in the Close Corporation Act.  A verification agency accredited by the South African National Accreditation System (SANAS).  A registered auditor. NB. A B-BBEE rating or an EME status level verification certificate must submit a sworn affidavit Form B3be submitted in order to qualify for preference points for B-BBEE. Section 4: Proof of Previous Experience Form B4CIDB registration number, if any: Schedule of Current Contracts Form B5: Schedule of Construction Plant, Equipment and Labour Form B6: Schedule of Proposed Subcontractors Form B7: Schedule of Proposed Key Personnel and detailed CV’s of all key personnel Form B8: Estimated Monthly Expenditure Form B9: Methodology Statement Form B10: Preliminary Construction Programme Form B14: SMME Plan Form B15: COIDA Letter of Good Standing Form B16: Bills of Quantities…………………………………………………………………………………………..

LIST OF RETURNABLE DOCUMENTS. T2.1.1 The Bidder must complete the following returnable documents: 1 Returnable Schedules required Form A1: Authority to sign Tender Form A2: Declaration of Interest Form A3: for bid evaluation purposes Compulsory enterprise questionnaire Record of Addenda to Tender Documents Form A4: Banking Details Form A5: Proposed Amendments and Qualifications addenda issued (Only if anyaddenda is issued) Form A6: Certificate of Authority authority for Joint Venture joint ventures (Only where the BID/ quotation is submitted by a joint venture) 2 Other documents required for bid evaluation purposes Form of Offer and Joint Venture Agreement Acceptance Final Summary and Bills of Quantities SBD 1, 4, 6.1 and 6.2 Certified copy of B-BBEE Status Level Verification certificate OR a valid original or certified copy of a Sworn Affidavit attested by a Commissioner of Oaths (▇▇▇▇▇▇▇▇ ▇) Project References – at least 1 (if applicable) Form A7Record of projects: MBD9 Certificate of Independent Bid Determination Form A8: Particulars of any contracts awarded by an organ of state during past 3 Returnable Schedules that will be incorporated into the last 5 years Form A9: Fulfilment contract Details of the Construction Regulations Form A10: Questionnaire on tenderer’s procedures Project Team and CV with respect to OHSA and Construction Regulations Form A11: Business Declaration Form A12: A copy of a valid Tax Compliance Status letter Form A13: Declaration on State of Municipal Accounts and copy of current Municipal Account in the name of the Tenderer or alternatively in the names of the Directors/Partners of the tendering entity Form A14: Letter of Intent from a Financial Institution to provide a Construction Guarantee in accordance with the GCC pro-forma for a project up to 10% of the tender amount (refer C1.3) Form B2: A valid originally or certified copy of the B-BBEE status level verification certificate, substantiating the B-BBEE rating or an EME must submit a sworn affidavit Form B3: Qualifications & Proof of Previous Experience Form B4: Registration completed for each individual of proposed (where applicable) Schedule of Current Contracts Form B5Plant and Equipment*(where applicable) Record of projects: Schedule of Construction Plant, Equipment and Labour Form B6current on bid (where applicable). Sub contract agreement (where applicable BID NUMBER: Schedule of Proposed Subcontractors Form B7SCMU5-22/23-0118 CLOSING DATE: Schedule of Proposed Key Personnel and detailed CV’s of all key personnel Form B811 OCTOBER 2022 CLOSING TIME: Estimated Monthly Expenditure Form B9: Methodology Statement Form B10: Preliminary Construction Programme Form B14: SMME Plan Form B15: COIDA Letter of Good Standing Form B16: Bills of Quantities11:00 DESCRIPTION MECHANICAL TERM CONTRACT FOR GOVERNMENT BUILDINGS IN BHISHO AND KWT (MAINTENANCE OF AIR CONDITION AND REFRIGERATION FOR A PERIOD OF 24 MONTHS) CONTACT PERSON CONTACT PERSON Mr ▇. ▇▇▇▇▇▇▇ TELEPHONE NUMBER TELEPHONE NUMBER ▇▇▇ ▇▇▇ ▇▇▇▇ FACSIMILE NUMBER FACSIMILE NUMBER N/A E-MAIL ADDRESS ▇▇▇▇▇▇.▇▇▇▇▇@▇▇▇▇▇.▇▇▇.▇▇ E-MAIL ADDRESS ▇▇▇▇▇▇▇▇.▇▇▇▇▇▇▇@▇▇▇▇▇.▇▇▇.▇▇ NAME OF BIDDER POSTAL ADDRESS STREET ADDRESS TELEPHONE NUMBER CODE NUMBER CELLPHONE NUMBER FACSIMILE NUMBER CODE NUMBER E-MAIL ADDRESS VAT REGISTRATION NUMBER

LIST OF RETURNABLE DOCUMENTS. T2.1.1 The following documents are to be completed and returned as they constitute the tender. Whilst many of the returnable documents are required for the purpose of evaluating the tenders, some will form part of the subsequent contract as they form the basis of the tender offer. For this reason, it is important that Tenderers return all the information requested. The Tenderer must complete the following Returnable Schedules required Form A1Documents in black ink: Schedule 1: Compulsory Enterprise Questionnaire 9 – 11 Schedule 2: Authority to sign Tender Form A2: Declaration of Interest Form A3: Record of Addenda to Tender Documents Form A4: Banking Details Form A5: Proposed Amendments and Qualifications (if any) Form A6Signatory 12 – 13 Schedule 3: Certificate of Authority for Joint Venture Ventures 14 Schedule 4: Schedule of Work Satisfactorily carried out by the Tenderer 15 Schedule 5: Schedule of Proposed Subservice Providers 16 Schedule 6: Proposed Amendments and Qualifications 17 Schedule 7: Declaration in terms of the MFMA (No 56 of 2003) regarding Municipal Rates and Services 18 Schedule 8: Declaration of Interest 19 – 23 Schedule 9: Proof of Authority of Signatory 24 Schedule 10: Documents of Incorporation 25 Schedule 11: Letter of Good Standing 26 Schedule 12: Tax Clearance Certificate Requirements 27 Schedule 13: Joint Venture Agreement (if applicable) applicable 28 Schedule 14: Proof of Payment of Municipal Rates and Taxes 29 Schedule 15: Record of Minutes and Addenda to Tender Documents 30 Schedule 16. Preference Points Claim Form A7in terms of Preferential Procurement Regulations 2011 31 – 35 Schedule 17: MBD9 Declaration of Tenderer’s past supply chain management practices 36 -37 Schedule 18: Certificate of Independent Bid Tender Determination 38 -39 Schedule 19: Claiming Preference Points 40 Schedule 20: Credit Order Instruction 41 Schedule 21: Health and Safety Plan 42 Schedule 22: Preliminary Programme… 43 C1.1 Form A8: Particulars of any contracts awarded by an organ of state during the last 5 years Form A9: Fulfilment Offer and Acceptance 45 – 50 C1.2 Contract Data 51 – 53 C1.3 Occupational Health and Safety Agreement 54 – 55 C2.1 Pricing Instruction 56 – 57 C2.2 Pricing Schedule 58 C3.1 Description of the Construction Regulations Form A10: Questionnaire on tenderer’s procedures with respect to OHSA and Construction Regulations Form A11: Business Declaration Form A12: A copy Works 60 – 66 The following particulars must be furnished. In the case of a joint venture, separate enterprise questionnaires in respect of each partner must be completed and submitted. (Failure to do so may result in your tender being disqualified) Section 1: Name of enterprise: ……………………………………………………………………………………………………………. Address of enterprise: ……………………………………………………………………………………………………… …………………………………………………………………………………………………………………………………………. Section 2: VAT registration number, if any: ……………………….………………………………………………………………… Has and original and valid Tax Compliance Status letter Form A13TAX clearance certificate been attached under Schedule 2D? Yes / No Section 3: Declaration on State of Municipal Accounts and copy of current Municipal Account in the name of the Tenderer or alternatively in the names of the Directors/Partners of the tendering entity Form A14: Letter of Intent from Has a Financial Institution to provide a Construction Guarantee in accordance with the GCC pro-forma for a project up to 10% of the tender amount (refer C1.3) Form B2: A valid originally or certified copy of the B-BBEE status level verification certificatecertificate been submitted? Yes / No If Yes, substantiating who was the certificate issued by? (Tick applicable box)  An accounting officer as contemplated in the Close Corporation Act.  A verification agency accredited by the South African National Accreditation System (SANAS).  A registered auditor. NB. A B-BBEE rating or an EME status level verification certificate must submit a sworn affidavit Form B3be submitted in order to qualify for preference points for B-BBEE. Section 4: Proof of Previous Experience Form B4CIDB registration number, if any: Schedule of Current Contracts Form B5: Schedule of Construction Plant, Equipment and Labour Form B6: Schedule of Proposed Subcontractors Form B7: Schedule of Proposed Key Personnel and detailed CV’s of all key personnel Form B8: Estimated Monthly Expenditure Form B9: Methodology Statement Form B10: Preliminary Construction Programme Form B14: SMME Plan Form B15: COIDA Letter of Good Standing Form B16: Bills of Quantities…………………………………………………………………………………………..