Common use of Lodging and Meals Clause in Contracts

Lodging and Meals. 1. IBM will reimburse reasonable and actual lodging and meal expenses incurred while traveling on approved business. Commercial type accommodations and rates are to be requested at all times. 2. When guaranteed reservations have been made and plans change, the reservation should be Travel Expense Guidelines 31 Service Agreement Number 2165 canceled in time to avoid being charged for the room. 3. Room expense, including tax, is to be entered on the expense account by day, and the hotel ▇▇▇▇ is to be attached to the expense account. Charges on the hotel ▇▇▇▇ for other than lodging are to be entered by day under their proper classifications. 4. IBM will reimburse reasonable and actual meal expense. When possible each individual is to pay for his/her own meal. 5. Should an occasion arise where one person pays for more than his/her own meal, the name(s) of the person(s) are to be written on the expense account and the explanation noted as to the business reason for the expense. Alcoholic beverage expenses are not reimbursable.