Common use of Maintenance and Operations Clause in Contracts

Maintenance and Operations. a. The CITY may request in writing that locations be added to or removed from Exhibit “A”. The form attached to this Contract as “Exhibit B” will be used to document any change. Written approval from the Crawfordsville District Deputy Commissioner is required before a change to Exhibit “A” is effective. Terms of this Contract shall apply to locations added to Exhibit “A” as if the added location had been an original part of this Contract. b. Upon termination of this contract or during maintenance or modernization activities, equipment removed by the CITY will remain the property of the CITY. c. The CITY shall maintain controller cabinets, connections, signal equipment, and interconnect equipment for all locations in Exhibit “A”. d. The CITY shall be responsible for cable locates of all wiring at all locations. e. INDOT and the CITY may access the advanced traffic management system via an internet connection to view telemetry reports of interconnect operation. Operational reports may be downloaded by either party. Only the CITY may remove information from the system memory registers. f. INDOT reserves the right to disconnect from the advanced traffic management system (from inside INDOT’s controller cabinets) should malfunctions or operational problems be discovered which may be detrimental to the operation of the traffic signals at INDOT intersections. INDOT will notify the CITY of the system disconnect on the day of system disconnect if such notification can be made during normal working hours, otherwise INDOT will notify the CITY on the next workday. g. Timings shall be set by the advanced traffic management system. h. Both INDOT and the CITY agree that should a change of controller equipment or interconnect equipment affecting system compatibility be desired by either party, then both parties must agree to the change. If both parties do not mutually accept such change, then the advanced traffic management system may be disconnected, as stated in item 6f above.

Maintenance and Operations. a. The CITY may request in writing that locations be added to or removed from Exhibit “A”. The form attached to this Contract as “Exhibit B” will be used to document any change. Written approval from the Crawfordsville District Deputy Commissioner is required before a change to Exhibit “A” is effective. Terms of this Contract shall apply to locations added to Exhibit “A” as if the added location had been an original part of this Contract. b. Upon termination of this contract or during maintenance or modernization activities, equipment removed by the CITY will remain the property of the CITY. c. The CITY shall maintain controller cabinets, connections, signal equipment, interconnect equipment, and interconnect preemption equipment for all locations in Exhibit “A”the intersection of Navajo St. and Salisbury St. b. INDOT will maintain controller cabinets, connections, and signal equipment for the intersection. d. c. The CITY shall be responsible for cable locates of all wiring at all locationslocations not on INDOT right-of-way. d. INDOT will be responsible for cable locates of wiring at locations on INDOT right-of-way. e. At no time shall the CITY or the CITY's contractor change any controller timings or settings contained within INDOT’s controller cabinets. f. The hardwire preemption shall be used only by fire department trucks. g. Fire department trucks may only use the hardwire preemption when responding to emergency situations. The hardwire preemption shall not be used when returning from emergency responses or for non- dispatched routine daily activities. h. INDOT and the CITY may access will develop compatible timings for the advanced traffic management system via an internet connection to view telemetry reports initial programming of interconnect operationthe hardwire preemption. Operational reports may The recommended phase and timing sequences, submitted as required in Section 2, will be downloaded by either partya discussion point in the development of such parameters. Only In the event that INDOT or the CITY may remove information from decides, at a future date, these timings or sequences require changes, both parties agree to notify the system memory registersother and to supply a copy of the new timings and sequences. INDOT has final approval and full responsibility for timings and sequencing that are installed in an INDOT controller. f. i. The CITY shall maintain the hardwire preemption equipment. The CITY and INDOT reserves the right to disconnect from the advanced traffic management system (from inside INDOT’s controller cabinets) should malfunctions or operational problems be discovered which may be detrimental to the operation of the traffic signals at INDOT intersections. INDOT will notify the CITY of the system disconnect on the day of system disconnect if such notification can be made during normal working hours, otherwise INDOT will notify the CITY on the next workday. g. Timings shall be set by the advanced traffic management system. h. Both INDOT and the CITY agree that should a change of controller equipment controllers or interconnect equipment affecting preemption equipment, which would affect system compatibility compatibility, be desired by either party, then both parties must agree to the change. If both parties do not mutually accept such change, then the advanced traffic management system preemption may be disconnecteddisconnected by INDOT within its controller. j. The CITY, as stated or its representative, shall contact, by any means, the Traffic Engineer a minimum of two (2) hours before performing emergency maintenance on preemption equipment located in, or on, the INDOT traffic signal system equipment. An INDOT signal technician may be present during this maintenance activity. k. The CITY, or its representative, shall contact, by any means, the Traffic Engineer a minimum of one (1) work day before performing routine maintenance on preemption equipment located in, or on, the INDOT traffic signal system equipment. Routine maintenance shall not be performed on a weekend, holiday, or after normal working hours. An INDOT signal technician may be present during this maintenance activity. l. INDOT, through its normal procedures, will make the initial response to a reported traffic signal malfunction. If it is determined that preemption equipment is in item 6f aboveneed of maintenance, the preemption will be disconnected within the traffic controller cabinet. INDOT will notify the CITY of the preemption disconnect on the day of preemption disconnect if such notification can be made during normal working hours, otherwise INDOT will notify the CITY on the next workday. m. INDOT reserves the right to disconnect the hardwire preemption, in INDOT’s controller cabinet, should malfunction or operational problems be discovered which may be detrimental to the operation of the traffic signal at INDOT’s intersection. INDOT will notify the CITY of the preemption disconnect on the day of preemption disconnect, if such notification can be made during normal working hours, otherwise, INDOT will notify the CITY on the next workday. n. In the course of emergency maintenance due to equipment knock down caused by vehicular accident or acts of nature, INDOT, or its representative, will attempt, using normal diligence, to salvage for re-use any hardwire preemption equipment that has been knocked down. INDOT will not reinstall hardwire preemption equipment. INDOT, or its representative, does not insure that any hardwire preemption equipment removed for salvage is functional. The CITY, or its representative, shall assure themselves that the equipment is functional before attempting to reinstall the equipment. o. If after appropriate review, INDOT determines that any preemption equipment or appurtenances installed on the highway right-of-way by terms of this Contract has become substandard, conflicts with future improvements or other necessary installations, is not being maintained, is being misused or this Contract is terminated, INDOT may order modification, relocation or removal of the hardwire preemption. The local agency will provide evidence of valid emergency runs when requested. A pre-qualified contractor employed by the CITY shall perform the removal or modification within two (2) months of notice to the CITY from INDOT. p. If after installation a hardwire preemption is to be removed, the CITY, at their own expense, shall have a signal contractor, pre- qualified with INDOT, perform the removal. A qualified IMSA Certified Traffic Signal Electrician Level II shall be in responsible charge for the removal work and shall make any wiring modifications. The CITY shall notify the Traffic Engineer at least five (5) working days prior to commencing work on the removal of the preemption equipment. q. Upon termination of this Contract or during maintenance or modernization activities on the hardwire preemption, hardwire preemption equipment removed by the CITY will remain the property of the CITY.

Maintenance and Operations. a. The CITY A. A Preemption System’s high priority shall be used only by emergency vehicles. A Preemption System’s low priority may request in writing that locations be added used by INDOT vehicles to or removed from Exhibit “A”facilitate maintenance operations such as snow removal. B. Emergency vehicles may only use the Preemption System when responding to emergency situations. The form attached to this Contract as “Exhibit B” will Preemption System shall not be used to document any changewhen returning from emergency responses nor for non-dispatched routine daily activities such as traffic enforcement. Written approval from The Preemption System will not be operated without the Crawfordsville District Deputy Commissioner is required before a change to Exhibit “A” is effective. Terms of this Contract logging capabilities enabled and the emitters used in the system shall apply to locations added to Exhibit “A” as if the added location had been an original part of this Contracthave unique identity codes. b. Upon termination of this contract or during maintenance or modernization activities, equipment removed by C. INDOT and the CITY will remain develop compatible timings for the property initial programming of the CITYPreemption System. In the event that INDOT or the CITY decides, at a future date, these timings or sequences require changes, both parties agree to notify the other and to supply a copy of the new timings and sequences. INDOT has final approval and full responsibility for timings and sequencing that are installed in an INDOT controller. c. D. The CITY shall maintain controller cabinets, connections, signal the Preemption System equipment, including emitters used by the emergency vehicles, and interconnect equipment for all locations the confirming devices at each location listed in Exhibit “A”A. The CITY and INDOT agree that should a change of controllers or Preemption Equipment, which would affect system compatibility, be desired by either Party, then both Parties must agree to the change. If both Parties do not mutually accept such change, then the preemption may be disconnected by INDOT within its controller. d. E. The CITY CITY, or its representative, shall contact, by any means, the DTE a minimum of two (2) hours before performing emergency maintenance on preemption equipment located in, or on, the INDOT traffic signal system equipment. An INDOT signal technician may be responsible for cable locates of all wiring at all locationspresent during this maintenance activity. e. F. The CITY, or its representative, shall contact, by any means, the DTE, a minimum of one (1) work day, before performing routine maintenance on preemption equipment located in, or on, the INDOT and the CITY may access the advanced traffic management signal system via an internet connection to view telemetry reports of interconnect operationequipment. Operational reports Routine maintenance shall not be performed on a weekend, holiday, or after normal working hours. An INDOT signal technician may be downloaded by either party. Only the CITY may remove information from the system memory registerspresent during this maintenance activity. f. INDOT reserves G. INDOT, through its normal procedures, will make the right initial response to disconnect from a reported traffic signal malfunction. If it is determined that preemption equipment is in need of maintenance, the advanced traffic management system (from inside INDOT’s controller cabinets) should malfunctions or operational problems preemption will be discovered which may be detrimental to the operation of disconnected within the traffic signals at INDOT intersectionscontroller cabinet. INDOT will notify the CITY of the system preemption disconnect on the day of system preemption disconnect if such notification can be made during normal working hours, otherwise INDOT will notify the CITY on the next workday. g. Timings H. INDOT reserves the right to disconnect the Preemption System, in INDOT’s controller cabinet, should malfunction or operational problems be discovered which may be detrimental to the operation of the traffic signal at INDOT’s intersection. INDOT will notify the CITY of the preemption disconnect on the day of preemption disconnect, if such notification can be made during normal working hours, otherwise, INDOT will notify the CITY on the next workday. I. In the course of emergency maintenance due to equipment knock down caused by vehicular accident or acts of nature, INDOT or its representative, will attempt, using normal diligence, to salvage for re-use any Preemption System equipment that has been knocked down. INDOT will not reinstall Preemption System equipment. INDOT or its representative will not insure that any Preemption System equipment removed for salvage is functional. The CITY or its representative shall assure that the equipment is functional before attempting to reinstall the equipment. J. The CITY may request in writing that locations upon INDOT’s highway system be added to or removed from Exhibit A. A formal amendment to this Agreement will be required before a change in the locations is effective. K. If after appropriate review, INDOT determines that any preemption equipment or appurtenances installed on the highway right-of-way by terms of this Agreement have become substandard, conflicts with future improvements or other necessary installations, are not being maintained, are being misused or this Agreement is terminated, INDOT may order modification, relocation or removal of the Preemption System. The local agency will provide evidence of valid emergency runs when requested. A pre-qualified contractor employed by the CITY shall perform the removal or modification within two (2) months of notice to the CITY from INDOT. L. If, after installation, a Preemption System is to be removed, the CITY, at their own expense, shall have a signal contractor, pre-qualified with INDOT, perform the removal. A qualified IMSA Certified Traffic Signal Electrician Level II shall be set in responsible charge for the removal work and shall make any wiring modifications. The CITY shall notify the DTE at least five (5) working days prior to commencing work on the removal of the preemption equipment. M. Upon termination of this Agreement or during maintenance or modernization activities on the Preemption System, Preemption System equipment removed by the advanced traffic management systemCITY will remain the property of the CITY. h. Both INDOT and the CITY agree that should a change of controller equipment or interconnect equipment affecting system compatibility be desired by either party, then both parties must agree to the change. If both parties do not mutually accept such change, then the advanced traffic management system may be disconnected, as stated in item 6f above.