Maintenance of Substantiating Documentation Sample Clauses

The Maintenance of Substantiating Documentation clause requires parties to retain and preserve records that support or verify their actions, statements, or claims under the agreement. This typically involves keeping invoices, receipts, correspondence, or other relevant documents for a specified period, often to facilitate audits or resolve disputes. By mandating the organized retention of such documentation, the clause ensures transparency and accountability, helping to prevent misunderstandings and enabling verification if questions arise about compliance or performance.
Maintenance of Substantiating Documentation. At all times during the Term of the Agreement and for 3 years following Expiration or Termination, the PAE shall maintain a complete and accurate set of files, books, documents, papers, reports and records of all business activities and operations conducted by the PAE, and all photocopies or reproductions thereof, relevant to each restructure transaction attempted or completed under the M2M Program or to the PAE's performance under the Agreement (all of which shall collectively constitute the "Records"). The PAE shall require its Teaming Partners to maintain a complete and accurate set of files, books, documents, papers, reports and records of all business activities and operations conducted by the Subcontractor, and all photocopies or reproductions thereof, relevant to each restructure transaction attempted or completed by the Subcontractor under the M2M Program or to Subcontractor’s performance of the requirements of the Agreement. The PAE shall maintain at its principal place of business, or a convenient, secure location off-site, the final reports or other final work product and Records prepared by the PAE and its Teaming Partners. All Records stored off-site shall be available to the Director upon 48 hours notice to the PAE. All Records collected or prepared by the PAE or Teaming Partners, or related to a Project, or related to the PAE's performance under the Agreement shall be the property of the Director and shall not, in any manner, be construed to be the property of the PAE.
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Maintenance of Substantiating Documentation. At all times during the Term of the Agreement and for 3 years following Expiration or Termination, the DPA shall maintain a complete and accurate set of Records The DPA shall require its Subcontractors to maintain a complete and accurate set of files, books, documents, papers, reports and records of all business activities and operations conducted by the Subcontractor, and all photocopies or reproductions thereof, relevant to each restructure transaction attempted or completed by the Subcontractor under the Program or to Subcontractor’s performance of the requirements of the Agreement. The DPA shall maintain at its principal place of business, or a convenient, secure location off- site, the final reports or other final work product and Records prepared by the DPA and its Subcontractors. All Records stored off-site shall be available to HUD upon 48 hours notice to the DPA. All Records collected or prepared by the DPA or Subcontractors, or related to a Project, or related to the DPA’s performance under the Agreement shall be the property of HUD and shall not, in any manner, be construed to be the property of the DPA.
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Maintenance of Substantiating Documentation. At all times during the Term of the Agreement and for 3 years following Expiration or Termination, the DPA shall maintain a complete and accurate set of files, books, documents, papers, reports and records of all business activities and operations conducted by the DPA, and all photocopies
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Related to Maintenance of Substantiating Documentation

  • Operation and Maintenance Manuals Receipts for transmittal of Operation and Maintenance Manuals, Brochures and Data to the Design Professional (or Commissioning Agent) as required by Section 6.1.1.5.

  • Maintenance of Subsidiaries The Borrower shall not assign, sell or transfer, nor shall it permit any Material Subsidiary to issue, assign, sell or transfer, any shares of capital stock or other equity interests of a Material Subsidiary; provided, however, that the foregoing shall not operate to prevent (a) Liens on the capital stock or other equity interests of Material Subsidiaries granted to the Administrative Agent, (b) the issuance, sale and transfer to any person of any shares of capital stock of a Material Subsidiary solely for the purpose of qualifying, and to the extent legally necessary to qualify, such person as a director of such Subsidiary, and (c) any transaction permitted by Section 8.9(b) above.

  • Installation and Maintenance Except for the bi‐directional and production metering equipment owned by the City, all equipment on Customer’s side of the delivery point, including the required disconnect device, shall be provided and maintained in satisfactory operating condition by Customer and shall remain the property and responsibility of the Customer. The City will bear no responsibility for the installation or maintenance of Customer’s equipment or for any damage to property as a result of any failure or malfunction thereof. The City shall not be liable, directly or indirectly for permitting or continuing to allow the interconnection of the Facility or for the acts or omissions of Customer or the failure or malfunction of any equipment of Customer that causes loss or injury, including death, to any party.

  • Construction and Maintenance There are on-going maintenance, renovation and construction projects taking place in and around the residences. The work typically takes place during regular business hours, but may begin earlier or extend into evenings or weekends. On-going construction or renovation projects will continue through midterm and final exam periods. The University will take measures to ensure that prudent construction practices are followed, but there may be noise, dust and temporary interruption of some services. Residents may be required to temporarily or permanently relocate to facilitate construction or renovation to their residence area. There will be no compensation or reduction to your residence fees due to disruption and/or relocation.

  • Maintenance of Improvements All improvements on the property, including, but not limited to, buildings, trees or other improvements now on the premises, or hereafter made or placed thereon, shall be a part of the security for the performance of this contract and shall not be removed therefrom. Purchaser shall not commit, or suffer any other person to commit, any waste or damage to said premises or the appurtenances and shall keep the premises and all improvements in as good condition as they are now.