Common use of Mandatory Requirements Clause in Contracts

Mandatory Requirements. This paragraph describes the Security Vetting/Clearance mandatory requirements that the Supplier shall be obligated to fulfil as part of the delivery of Language Services to commence from the implementation of any Call Off Agreements The Supplier shall ensure that all staff, Linguists and sub-contractors are security cleared to the appropriate level as specified by the Contracting Authority, prior to them undertaking work on this Framework Agreement. As a minimum, for all Central Government Departments and members of the Armed Forces, a Baseline Personnel Security Standard (BPSS) or an equivalent of BPSS of all Supplier Personnel, all Linguists and all approved sub-contractors must be undertaken by the Supplier in accordance with HMG Baseline Personnel Security Standard. The Supplier shall comply with the BPSS pre-employment controls, accessible via the link below: For each wider public sector Contracting Authority, the Supplier shall comply with the BPSS, or an equivalent BPSS and the Personnel Security and pre-employment screening requirements as specified during the Call Off Agreement stage. As a minimum, the Framework Agreement requires Suppliers to undertake mandatory pre-engagement checks of all staff, including Linguists in accordance with the BPSS or a Contracting Authority equivalent of the BPSS. The Suppliers shall also comply with List X security requirements depending on the Contracting Authority requirements. Certain Contracting Authorities shall require additional levels of security vetting this will be established at Call Off Agreement stage. The links below provide details of the List X requirements: All Linguists and staff of the Supplier working in Central Government or with the Armed Forces under this Framework Agreement, shall comply with the Authority’s staff vetting procedures as outlined below: Baseline Personnel Security Standard (BPSS) pre-engagement checks:Baseline Personnel Security Standard (BPSS) pre-engagement checks - Suppliers shall conduct pre-employment checks, completing a Basic Check Verification Record (BCVR). A Basic Check is essential to formalise the checks into the background and identity of individuals. Basic Checks are a pre-requisite to any security vetting. The Contracting Authority reserve the right carry out their own BPSS checks. Prospective Linguists shall be asked to provide original documents to establish their security vetting position. The Supplier shall not accept duplicates and photocopies of the original documents. The Supplier shall be aware of their responsibility for checking the original documents and initiating any additional security checks required (see below). The Supplier shall conduct face-to-face interviews and verify the identity of Linguists prior to their submission for engagement. This shall be through photographic ID and check of one of the following and a copy shall be created and verified: Valid Passport (including front cover) Original birth certificate Valid Driving Licence Utilities bill to confirm address P45 Indefinite Leave to Remain (ILTR) The Supplier shall verify the nationality and immigration status of applicants and ensure that Linguists who are overseas nationals and who do not live in the UK or EU have a valid UK permit from Work Permits (UK) prior to submitting them for engagement. A copy of a valid permit shall be held on file, copy shall be in date and verified. The Supplier shall obtain professional work references, from an appropriate senior level at the previous employment / agency, that indicates the Linguist is suitable for employment within a public sector environment and has a positive track record. They shall, where possible, and as a minimum, include two from the most recent engagements held by the Linguist and shall contain details of work undertaken during these engagements. The Supplier shall use its best endeavours to ensure that these references are relevant to each specialty in which the Linguist may be placed. Three years’ employment details should be recorded to establish employment history. The Supplier shall ensure verification of potential applicants’ unspent criminal records via Disclosure and Barring Service (DBS) certification and / or Disclosure Scotland certification where appropriate. The Supplier shall ensure that the Linguist is required to account for any significant periods of time spent overseas. The Supplier shall retain evidence of signed and dated declaration regarding unspent previous criminal convictions subject to the Rehabilitation of Offenders Act 1974 as amended by the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2013, S.I. 2013/1198. A result of the Basic DBS disclosure check, including checks against both DBS Barred Lists, performed at recruitment and remains valid throughout the duration of the Assignment. The following information is required: A copy of the original DBS Certificate sent to the applicant and signed & dated confirmation that the original document was seen issue date of the DBS certificated full name of the candidate level of check requested, including checks against both DBS Barred Lists position the certificate was requested for name of the employer name of the counter-signatory and position Unique reference number of the disclosure certificate Copies of DBS Certificates and accompanying documentary evidence of update service checks should be handled and retained in line with the Disclosure & Barring Service Code of Practice concerning the Handling of DBS certificate information Where the candidate has registered for the DBS update service the Supplier shall access this service in line with the DBS update service employer guide. DBS update service checks shall be performed on a minimum of an annual basis. In the event of the Applicant not registering for the service the DBS certificate shall be deemed to have expired one year following the issue date. Where the Candidate has registered for the DBS update service the evidence of the online check and candidate’s registration number should be retained in line with the DBS Code of Practice as referred to in Paragraph 10.1.9.2 (viii) within the code indicated in 4.4. The Supplier should interpret the DBS update service status check in line with the DBS update service Employer’s Guide. In the event that the result is ‘This DBS Certificate is no longer current. Please apply for a new DBS check to get the most up-to-date information ’The Supplier shall not place the candidate until a new DBS check has been issued, reviewed and copied by the Supplier and in line with 10.1.9.2 within the code shown in the link at 4.4. Where applicable, a certificate of good conduct or overseas criminal record check (‘Police check’) conducted on the potential candidate who has entered the UK or has become resident in the UK (either temporarily or permanently) within the six (6) Months immediately prior to recruitment. The Police check obtained shall not be more than three (3) Months old at recruitment. The Supplier shall note that the Contracting Authority may specify additional and / or alternative requirements to some, or all of, the above requirements. The Supplier shall note that the Contracting Authority may specify additional levels of security clearance before a Linguist shall be permitted to undertake delivery of Services i.e. Counter Terrorism Clearance (CTC) or higher. Costs for the above shall be borne by the Supplier. The Authority accepts no liability for costs incurred in the process of obtaining such disclosure certification. Contracting Authorities may perform audits which may include checking compliance with the security requirements above and or the additional requirements specified by the Contracting Authority and as mandated by HM Government.

Mandatory Requirements. This paragraph describes the Security Vetting/Clearance mandatory requirements that the Supplier shall be obligated to fulfil as part of the delivery of Language Services to commence from the implementation of any Call Off Agreements The Supplier shall ensure that all staff, Linguists and sub-contractors are security cleared to the appropriate level as specified by the Contracting Authority, prior to them undertaking work on this Framework Agreement. As a minimum, for all Central Government Departments and members of the Armed Forces, a Baseline Personnel Security Standard (BPSS) or an equivalent of BPSS of all Supplier Personnel, all Linguists and all approved sub-contractors must be undertaken by the Supplier in accordance with HMG Baseline Personnel Security Standard. The Supplier shall comply with the BPSS pre-employment controls, accessible via the link below: For each wider public sector Contracting Authority, the Supplier shall comply with the BPSS, or an equivalent BPSS and the Personnel Security and pre-employment screening requirements as specified during the Call Off Agreement stage. As a minimum, the Framework Agreement requires Suppliers to undertake mandatory pre-engagement checks of all staff, including Linguists in accordance with the BPSS or a Contracting Authority equivalent of the BPSS. The Suppliers shall also comply with List X security requirements depending on the Contracting Authority requirements. Certain Contracting Authorities shall require additional levels of security vetting this will be established at Call Off Agreement stage. The links below provide details of the List X requirements: All Linguists and staff of the Supplier working in Central Government or with the Armed Forces under this Framework Agreement, shall comply with the Authority’s staff vetting procedures as outlined below: Baseline Personnel Security Standard (BPSS) pre-engagement checks:Baseline Personnel Security Standard (BPSS) pre-engagement checks - Suppliers shall conduct pre-employment checks, completing a Basic Check Verification Record (BCVR). A Basic Check is essential to formalise the checks into the background and identity of individuals. Basic Checks are a pre-requisite to any security vetting. The Contracting Authority reserve the right carry out their own BPSS checks. Prospective Linguists shall be asked to provide original documents to establish their security vetting position. The Supplier shall not accept duplicates and photocopies of the original documents. The Supplier shall be aware of their responsibility for checking the original documents and initiating any additional security checks required (see below). The Supplier shall conduct face-to-face interviews and verify the identity of Linguists prior to their submission for engagement. This shall be through photographic ID and check of one of the following and a copy shall be created and verified: Valid Passport (including front cover) Original birth certificate Valid Driving Licence Utilities bill to confirm address P45 Indefinite Leave to Remain (ILTR) The Supplier shall verify the nationality and immigration status of applicants and ensure that Linguists who are overseas nationals and who do not live in the UK or EU have a valid UK permit from Work Permits (UK) prior to submitting them for engagement. A copy of a valid permit shall be held on file, copy shall be in date and verified. The Supplier shall obtain professional work references, from an appropriate senior level at the previous employment / agency, agency that indicates the Linguist is suitable for employment within a public sector environment and has a positive track record. They shall, where possible, and as a minimum, include two from the most recent engagements held by the Linguist and shall contain details of work undertaken during these engagements. The Supplier shall use its best endeavours to ensure that these references are relevant to each specialty in which the Linguist may be placed. Three years’ employment details should be recorded to establish employment history. The Supplier shall ensure verification of potential applicants’ unspent criminal records via Disclosure and Barring Service (DBS) certification and / or Disclosure Scotland certification where appropriate. The Supplier shall ensure that the Linguist is required to account for any significant periods of time spent overseas. The Supplier shall retain evidence of signed and dated declaration regarding unspent previous criminal convictions subject to the Rehabilitation of Offenders Act 1974 as amended by the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2013, S.I. 2013/1198. A result of the Basic DBS disclosure check, including checks against both DBS Barred Lists, performed at recruitment and remains valid throughout the duration of the Assignment. The following information is required: A copy of the original DBS Certificate sent to the applicant and signed & dated confirmation that the original document was seen issue date of the DBS certificated full name of the candidate level of check requested, including checks against both DBS Barred Lists position the certificate was requested for name of the employer name of the counter-signatory and position Unique reference number of the disclosure certificate Copies of DBS Certificates and accompanying documentary evidence of update service checks should be handled and retained in line with the Disclosure & Barring Service Code of Practice concerning the Handling of DBS certificate information Where the candidate has registered for the DBS update service the Supplier shall access this service in line with the DBS update service employer guide. DBS update service checks shall be performed on a minimum of an annual basis. In the event of the Applicant not registering for the service the DBS certificate shall be deemed to have expired one year following the issue date. Where the Candidate has registered for the DBS update service the evidence of the online check and candidate’s registration number should be retained in line with the DBS Code of Practice as referred to in Paragraph 10.1.9.2 (viii) within the code indicated in 4.4. The Supplier should interpret the DBS update service status check in line with the DBS update service Employer’s Guide. In the event that the result is ‘This DBS Certificate is no longer current. Please apply for a new DBS check to get the most up-to-date information ’The Supplier shall not place the candidate until a new DBS check has been issued, reviewed and copied by the Supplier and in line with 10.1.9.2 within the code shown in the link at 4.4. Where applicable, a certificate of good conduct or overseas criminal record check (‘Police check’) conducted on the potential candidate who has entered the UK or has become resident in the UK (either temporarily or permanently) within the six (6) Months immediately prior to recruitment. The Police check obtained shall not be more than three (3) Months old at recruitment. The Supplier shall note that the Contracting Authority may specify additional and / or alternative requirements to some, or all of, the above requirements. The Supplier shall note that the Contracting Authority may specify additional levels of security clearance before a Linguist shall be permitted to undertake delivery of Services i.e. Counter Terrorism Clearance (CTC) or higher. Costs for the above shall be borne by the Supplier. The Authority accepts no liability for costs incurred in the process of obtaining such disclosure certification. Contracting Authorities may perform audits which may include checking compliance with the security requirements above and or the additional requirements specified by the Contracting Authority and as mandated by HM Government.

Mandatory Requirements. This paragraph describes the Security Vetting/Clearance mandatory requirements that the Supplier shall be obligated to fulfil as part of the delivery of Language Services to commence from the implementation of any Call Off Agreements The Supplier shall ensure that all staff, Linguists and sub-contractors are security cleared to the appropriate level as specified by the Contracting Authority, prior to them undertaking work on this Framework Agreement. As a minimum, for all Central Government Departments and members of the Armed Forces, a Baseline Personnel Security Standard (BPSS) or an equivalent of BPSS of all Supplier Personnel, all Linguists and all approved sub-contractors must be undertaken by the Supplier in accordance with HMG Baseline Personnel Security Standard. The Supplier shall comply with the BPSS pre-employment controls, accessible via the link below: For each wider public sector Contracting Authority, the Supplier shall comply with the BPSS, or an equivalent BPSS and the Personnel Security and pre-employment screening requirements as specified during the Call Off Agreement stage. As a minimum, the Framework Agreement requires Suppliers to undertake mandatory pre-engagement checks of all staff, including Linguists in accordance with the BPSS or a Contracting Authority equivalent of the BPSS. The Suppliers shall also comply with List X security requirements depending on the Contracting Authority requirements. Certain Contracting Authorities shall require additional levels of security vetting this will be established at Call Off Agreement stage. The links below provide details of the List X requirements: All Linguists and staff of the Supplier working in Central Government or with the Armed Forces under this Framework Agreement, shall comply with the Authority’s staff vetting procedures as outlined below: ▇▇▇▇▇://▇▇▇.▇▇▇.▇▇/government/uploads/system/uploads/attachment_data/file/410888/Applicants_guide_to_completing_the_DBS_app_form_v1_5.pdf Baseline Personnel Security Standard (BPSS) pre-engagement checks:: Baseline Personnel Security Standard (BPSS) pre-engagement checks - Suppliers shall conduct pre-employment checks, completing a Basic Check Verification Record (BCVR). A Basic Check is essential to formalise the checks into the background and identity of individuals. Basic Checks are a pre-requisite to any security vetting. The Contracting Authority reserve the right carry out their own BPSS checks. Prospective Linguists shall be asked to provide original documents to establish their security vetting position. The Supplier shall not accept duplicates and photocopies of the original documents. The Supplier shall be aware of their responsibility for checking the original documents and initiating any additional security checks required (see below). The Supplier shall conduct face-to-face interviews and verify the identity of Linguists prior to their submission for engagement. This shall be through photographic ID and check of one of the following and a copy shall be created and verified: Valid Passport (including front cover) Original birth certificate Valid Driving Licence Utilities bill to confirm address P45 Indefinite Leave to Remain (ILTR) The Supplier shall verify the nationality and immigration status of applicants and ensure that Linguists who are overseas nationals and who do not live in the UK or EU have a valid UK permit from Work Permits (UK) prior to submitting them for engagement. A copy of a valid permit shall be held on file, copy shall be in date and verified. The Supplier shall obtain professional work references, from an appropriate senior level at the previous employment / agency, that indicates the Linguist is suitable for employment within a public sector environment and has a positive track record. They shall, where possible, and as a minimum, include two from the most recent engagements held by the Linguist and shall contain details of work undertaken during these engagements. The Supplier shall use its best endeavours to ensure that these references are relevant to each specialty in which the Linguist may be placed. Three years’ employment details should be recorded to establish employment history. The Supplier shall ensure verification of potential applicants’ unspent criminal records via Disclosure and Barring Service (DBS) certification and / or Disclosure Scotland certification where appropriate. The Supplier shall ensure that the Linguist is required to account for any significant periods of time spent overseas. The Supplier shall retain evidence of signed and dated declaration regarding unspent previous criminal convictions subject to the Rehabilitation of Offenders Act 1974 as amended by the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2013, S.I. 2013/1198. A result of the Basic DBS disclosure check, including checks against both DBS Barred Lists, performed at recruitment and remains valid throughout the duration of the Assignment. The following information is required: A copy of the original DBS Certificate sent to the applicant and signed & dated confirmation that the original document was seen issue date of the DBS certificated full name of the candidate level of check requested, including checks against both DBS Barred Lists position the certificate was requested for name of the employer name of the counter-signatory and position Unique reference number of the disclosure certificate Copies of DBS Certificates and accompanying documentary evidence of update service checks should be handled and retained in line with the Disclosure & Barring Service Code of Practice concerning the Handling of DBS certificate information Where the candidate has registered for the DBS update service the Supplier shall access this service in line with the DBS update service employer guide. DBS update service checks shall be performed on a minimum of an annual basis. In the event of the Applicant not registering for the service the DBS certificate shall be deemed to have expired one year following the issue date. Where the Candidate has registered for the DBS update service the evidence of the online check and candidate’s registration number should be retained in line with the DBS Code of Practice as referred to in Paragraph 10.1.9.2 (viii) within the code indicated in 4.4. The Supplier should interpret the DBS update service status check in line with the DBS update service Employer’s Guide. In the event that the result is ‘This DBS Certificate is no longer current. Please apply for a new DBS check to get the most up-to-date information ’The Supplier shall not place the candidate until a new DBS check has been issued, reviewed and copied by the Supplier and in line with 10.1.9.2 within the code shown in the link at 4.4. Where applicable, a certificate of good conduct or overseas criminal record check (‘Police check’) conducted on the potential candidate who has entered the UK or has become resident in the UK (either temporarily or permanently) within the six (6) Months immediately prior to recruitment. The Police check obtained shall not be more than three (3) Months old at recruitment. The Supplier shall note that the Contracting Authority may specify additional and / or alternative requirements to some, or all of, the above requirements. The Supplier shall note that the Contracting Authority may specify additional levels of security clearance before a Linguist shall be permitted to undertake delivery of Services i.e. Counter Terrorism Clearance (CTC) or higher. Costs for the above shall be borne by the Supplier. The Authority accepts no liability for costs incurred in the process of obtaining such disclosure certification. Contracting Authorities may perform audits which may include checking compliance with the security requirements above and or the additional requirements specified by the Contracting Authority and as mandated by HM Government.