Common use of Material Approval Clause in Contracts

Material Approval. Materials will be approved only if they pass the following process. YHAUC Recycle Group Chairs will review the appendix A9 trial data, relevant parties (Supplier, Highway Authorities and Utilities) should submit trial evidence/data together with a conclusion as to the outcome of the trial, the recycle group will then commence the approval process. Recycled materials have progressed, the YHAUC Recycle Group have been approached to approve materials that do not need to follow the Appendix 9 trial process, examples of these are Clause 803 sub-base materials. These materials will also follow the framework approval process. An acceptable quality plan will be submitted for the Recycle Group Chairs to measure for compliance against the framework document requirements. If a satisfactory outcome is determined, the material is signed off as an approved material for use by YHAUC members. All YHAUC members will be informed of the approved material prior to posting on the approved materials list (see YHAUC web site). Any quality plan that does not meet the framework requirements will be returned to the supplier for amendment. If the YHAUC recycle group receives a request from a supplier of recycled materials who has carried out successful appendix A9 trials in another HAUC region, the following data must be provided to the YHAUC recycle group. Material Quality Plan / method statement. Appendix A9 trial data. Laboratory test supporting evidence. HA letter confirming the conclusion of an acceptable trial. Work sponsor supporting evidence. On receipt of the required data, the YHAUC recycle group chairs will follow the above review process. If all the requirements are met, the material will be given approval for use in the YHAUC region and all members informed. Once approval has been given, the ‘approved materials’ table will be updated and displayed on the YHAUC website within the recycling area under ‘approved materials’ Any Utility then wishing to use the approved material should send an ‘intention to use’ letter to all relevant Highway Authorities (see example in appendix 6), giving at least 15 working days notice. The Highway Authority should then respond accordingly (see example in appendices 7 and 7a) with any specific requirements regarding placement of the material. The YHAUC Recycle Group Chairs may have to refer approval of materials that do not meet the framework requirement to the full YHAUC recycle group, if conciliation on the decision is required. Please see the notes for guidance regarding those material details specific to the usage and positioning of approved recycled materials within the highway.