Common use of Meals and Refreshment Breaks Clause in Contracts

Meals and Refreshment Breaks. The Contractor must provide the State with meals and breaks as described in Exhibit C, Supplement 1. All food and drink examples provided detail minimum standards with regard to substance and menu offerings and shall be better defined after the contract is awarded. The Contractor agrees to meet or exceed the provided menu examples and standards. The State has the sole discretion to determine whether a menu offered meets or exceeds the provided examples. All entrees must be labeled, and any foods containing peanuts, tree nuts, or other common food allergens must be clearly labeled. A low-fat/low-cholesterol and a vegetarian option must be included with all meals. The State may require the Contractor to meet reasonable special food requests (e.g., diabetic, gluten free, or dairy free). Special food requests will be submitted by the State no later than one week prior to the conference. The Contractor must contact the agency contact to initiate this process. All meals that are set as a buffet style must include the option of people revisiting the line multiple times at no additional cost or head count. The State reserves the right to provide its own audio visual (AV) equipment. In the conference the State provides its own equipment, the Contractor may not charge any associated fee or penalty. The Contractor is responsible for setting up all equipment unless otherwise directed by the State. While the equipment is not in use by the State, including during breaks, meals, and overnight, the Contractor is solely responsible for the care, custody, and control of all AV equipment, including AV equipment provided by the State. The Contractor must check all conference rooms no later than thirty (30) minutes prior to the onset of each day’s meeting activity during the conference to ensure that all audio-visual equipment has been tested and is fully functional. Technical support must be available for troubleshooting throughout the duration of the conference. If requested by the State, the Contractor must provide a price list for all AV equipment with their response. Each item should be individually identified and priced.

Meals and Refreshment Breaks. The Contractor must provide the State with meals and breaks as described in Exhibit C, Supplement 1. All food and drink examples provided detail minimum standards with regard to substance and menu offerings and shall be better defined after the contract is awarded. The Contractor By submitting a response, the responder agrees to meet or exceed the provided menu examples and standards. The State has the sole discretion to determine whether a menu offered meets or exceeds the provided examples. All entrees must be labeled, and any foods containing peanuts, tree nuts, or other common food allergens must be clearly labeled. A low-fat/low-cholesterol and a vegetarian option must be included with all meals. The State may require the Contractor to meet reasonable special food requests (e.g., diabetic, gluten free, or dairy free). Special food requests will be submitted by the State no later than one week prior to the conference. The Contractor must contact the agency contact to initiate this process. All meals that are set as a buffet style must include the option of people revisiting the line multiple times at no additional cost or head count. The State reserves the right to provide its own audio visual (AV) equipment. In the conference the State provides its own equipment, the Contractor may not charge any associated fee or penalty. The Contractor is responsible for setting up all equipment unless otherwise directed by the State. While the equipment is not in use by the State, including during breaks, meals, and overnight, the Contractor is solely responsible for the care, custody, and control of all AV equipment, including AV equipment provided by the State. The Contractor must check all conference rooms no later than thirty (30) minutes prior to the onset of each day’s meeting activity during the conference to ensure that all audio-visual equipment has been tested and is fully functional. Technical support must be available for troubleshooting throughout the duration of the conference. If requested by the State, the Contractor responder must provide a price list for all AV equipment with their response. Each item should be individually identified and priced.