Common use of Meetings of the Parties Clause in Contracts

Meetings of the Parties. 3. Pursuant to Article VIII.2 of the Agreement, the ordinary Meeting of the Parties shall be held at least once per calendar year, preferably on the occasion of a meeting of the Inter-American Tropical Tuna Commission (IATTC). 4. The announcement of an ordinary meeting shall be communicated by the Director to all the Parties, as well as, with the status of observers to that meeting, to the non-Parties whose participation may promote implementation of the Agreement as well as to the intergovernmental organizations whose work is relevant to the implementation of this Agreement and non-governmental organizations (NGOs) with recognized experience in matters pertaining to the Agreement, pursuant to Article XVII, paragraph 2, and Annex X of the Agreement, normally at least ninety (90) days in advance of the date fixed for the meeting. This announcement shall also be posted on the IATTC website as soon as possible. 5. Pursuant to Article VIII, paragraph 3 of the Agreement, an extraordinary meeting may be convened at any time. The date and place of an extraordinary meeting shall be those that the Parties determine. 6. The announcement of an extraordinary meeting shall be communicated by the Director to all the Parties, as well as, with the status of observers to that meeting, to the non-Parties whose participation may promote implementation of the Agreement as well as to the intergovernmental organizations whose work is relevant to the implementation of this Agreement and non-governmental organizations (NGOs) with recognized experience in matters pertaining to the Agreement, pursuant to Article XVII, paragraph 2, and Annex X of the Agreement, normally at least forty-five (45) days in advance of the date fixed 1 This text is the formatted version of the proposal made by the Chair of the Meeting of the Parties, which was sub- mitted at its 44th meeting, subsequently revised and posted as document AIDCP-44-01 INF-A REV. for the meeting. This announcement shall also be posted on the IATTC website as soon as possible. 7. The Director, in consultation with the Chair of the AIDCP Meeting of the Parties, shall draw up an agenda for ordinary or extraordinary meetings, and shall circulate it to the Parties together with a com- munication of the announcement of the Meeting of the Parties and subsidiary bodies. The agenda should normally be circulated at least sixty (60) days in advance of the date fixed for the ordinary meeting and thirty (30) days in advance of the date fixed for the extraordinary meeting. 8. Any Party may, at least forty-five (45) days before the date fixed for the opening of the ordinary meet- ing, or twenty-five (25) days in the case of an extraordinary meeting, request the inclusion of supple- mentary items in the provisional agenda. A request of supplementary items in the provisional agenda shall be accompanied by a memorandum and any relevant documents on the proposed supplementary item. Such items shall be communicated to all Parties at least thirty (30) days before the opening of the ordinary meeting, and twenty (20) days before the opening of the extraordinary meeting. 9. The Meeting of the Parties shall appoint a rapporteur from one of the Parties at the beginning of each meeting, in order to assist the Chair in the production of a meeting report. 10. The Meeting of the Parties shall be held at the headquarters of the IATTC unless it decides otherwise.

Meetings of the Parties. 3. Pursuant to Article VIII.2 of the Agreement, the ordinary Meeting of the Parties shall be held at least once per calendar year, preferably on the occasion of a meeting of the Inter-American Tropical Tuna Commission Commis- sion (IATTC). 4. The announcement of an ordinary meeting shall be communicated by the Director to all the Parties, as well as, with the status of observers to that meeting, to the non-Parties whose participation may promote implementation im- plementation of the Agreement as well as to the intergovernmental organizations whose work is relevant to the implementation of this Agreement and non-governmental organizations (NGOs) with recognized experience in matters pertaining to the Agreement, pursuant to Article XVII, paragraph 2, and Annex X of the Agreement, normally at least ninety (90) days in advance of the date fixed for the meeting. This announcement shall also be posted on the IATTC website as soon as possible. 5. Pursuant to Article VIII, paragraph 3 of the Agreement, an extraordinary meeting may be convened at any time. The date and place of an extraordinary meeting shall be those that the Parties determine. 6. The announcement of an extraordinary meeting shall be communicated by the Director to all the Parties, as well as, with the status of observers to that meeting, to the non-Parties whose participation may promote implementation of the Agreement as well as to the intergovernmental organizations whose work is relevant to the implementation of this Agreement and non-governmental organizations (NGOs) with recognized experience in matters pertaining to the Agreement, pursuant to Article XVII, paragraph 2, and Annex X of the Agreement, normally at least forty-five (45) days in advance of the date fixed 1 This text is the formatted version of the proposal made by the Chair of the Meeting of the Parties, which was sub- mitted at its 44th meeting, subsequently revised and posted as document AIDCP-44-01 INF-A REV. for the meeting. This announcement shall also be posted on the IATTC website as soon as possible. 7. The Director, in consultation with the Chair of the AIDCP Meeting of the Parties, shall draw up an agenda for ordinary or extraordinary meetings, and shall circulate it to the Parties together with a com- munication communication of the announcement of the Meeting of the Parties and subsidiary bodies. The agenda should normally be circulated at least sixty (60) days in advance of the date fixed for the ordinary meeting and thirty (30) days in advance of the date fixed for the extraordinary meeting. 8. Any Party may, at least forty-five (45) days before the date fixed for the opening of the ordinary meet- ingmeeting, or twenty-five (25) days in the case of an extraordinary meeting, request the inclusion of supple- mentary supplementary items in the provisional agenda. A request of supplementary items in the provisional agenda shall be accompanied by a memorandum and any relevant documents on the proposed supplementary item. Such items shall be communicated to all Parties at least thirty (30) days before the opening of the ordinary meeting, and twenty (20) days before the opening of the extraordinary meeting. 9. The Meeting of the Parties shall appoint a rapporteur from one of the Parties at the beginning of each meeting, in order to assist the Chair in the production of a meeting report. 10. The Meeting of the Parties shall be held at the headquarters of the IATTC unless it decides otherwise.

Meetings of the Parties. 3. Pursuant to Article VIII.2 of the Agreement, the ordinary Meeting of the Parties shall be held at least once per calendar year, preferably on the occasion of a meeting of the Inter-American Tropical Tuna Commission (IATTC). 4. The announcement of an ordinary meeting shall be communicated by the Director to all the Parties, as well as, with the status of observers to that meeting, to the non-Parties whose participation may promote implementation of the Agreement as well as to the intergovernmental organizations whose work is relevant rel- evant to the implementation of this Agreement and non-governmental organizations (NGOs) with recognized rec- ognized experience in matters pertaining to the Agreement, pursuant to Article XVII, paragraph 2, and Annex X of the Agreement, normally at least ninety (90) days in advance of the date fixed for the meeting. This announcement shall also be posted on the IATTC website as soon as possible. 5. Pursuant to Article VIII, paragraph 3 of the Agreement, an extraordinary meeting may be convened at any time. The date and place of an extraordinary meeting shall be those that the Parties determine. 6. The announcement of an extraordinary meeting shall be communicated by the Director to all the Parties, as well as, with the status of observers to that meeting, to the non-Parties whose participation may promote pro- ▇▇▇▇ implementation of the Agreement as well as to the intergovernmental organizations whose work is relevant to the implementation of this Agreement and non-governmental organizations (NGOs) with recognized experience in matters pertaining to the Agreement, pursuant to Article XVII, paragraph 2, and Annex X of the Agreement, normally at least forty-five (45) days in advance of the date fixed 1 This text is the formatted version of the proposal made by the Chair of the Meeting of the Parties, which was sub- mitted at its 44th meeting, subsequently revised and posted as document AIDCP-44-01 INF-A REV. for the meeting. This announcement shall also be posted on the IATTC website as soon as possible. 7. The Director, in consultation with the Chair of the AIDCP Meeting of the Parties, shall draw up an agenda for ordinary or extraordinary meetings, and shall circulate it to the Parties together with a com- munication of the announcement of the Meeting of the Parties and subsidiary bodies. The agenda should normally be circulated at least sixty (60) days in advance of the date fixed for the ordinary meeting and thirty (30) days in advance of the date fixed for the extraordinary meeting. 8. Any Party may, at least forty-five (45) days before the date fixed for the opening of the ordinary meet- ingmeeting, or twenty-five (25) days in the case of an extraordinary meeting, request the inclusion of supple- mentary supplementary items in the provisional agenda. A request of supplementary items in the provisional agenda shall be accompanied by a memorandum and any relevant documents on the proposed supplementary item. Such items shall be communicated to all Parties at least thirty (30) days before the opening of the ordinary meeting, and twenty (20) days before the opening of the extraordinary meeting. 9. The Meeting of the Parties shall appoint a rapporteur from one of the Parties at the beginning of each meeting, in order to assist the Chair in the production of a meeting report. 10. The Meeting of the Parties shall be held at the headquarters of the IATTC unless it decides otherwise.