Common use of Method of Invoice Payment Clause in Contracts

Method of Invoice Payment. Payment shall be made upon the Contractor’s presentation of an invoice subsequent to the acceptance and approval by the Department of the deliverables shown on the invoice. The form and substance of each invoice submitted by the Contractor shall be as follows: 1. Have a Remittance Address that corresponds exactly to the “Remit To” address provided to 2. Request payment monthly for the units of services established in the Contractor’s approved Area Plan, provided in conformance with the requirements as described in the current DOEA Handbook, at the rates established in the Service Rate Report (Attachment XIV) of the contract. Documentation of service delivery must include a report consisting of the following: number of clients served, number of service units provided by service, and rate per service unit with calculations that equal the total invoice amount. Reimbursement amounts for administrative costs must be reflected on the Cost Reimbursement Summary form (Attachment XIII) and include only items contained on the Contractor’s Cost Analysis form. Any requested changes to the approved budget subsequent to the execution of this contract must be submitted to the Department’s Contract Manager for written approval. Any change to the total contract amount requires a formal contract amendment; 3. The Contractor shall consolidate all subcontractors’ Requests for Payment and Expenditure Reports that support Requests for Payment and shall submit the consolidated information to the Department using forms Request for Payment (Attachment XI), Receipt and Expenditure Report (Attachment XII), and Cost Reimbursement Summary (Attachment XIII) for services and administrative expenses, which must include itemized expenditure categories; and 4. All Requests for Payment shall be based on the submission of monthly Receipt and Expenditure Reports beginning with the first month of this contract. The schedule for submission of advance requests (when available) and invoices is set forth in the Invoice Report Schedule (Attachment X).

Method of Invoice Payment. Payment shall be made upon the Contractor’s presentation of an invoice subsequent to the acceptance and approval by the Department of the deliverables shown on the invoice. The form and substance of each invoice submitted by the Contractor shall be as follows: 1. Have a Remittance Address that corresponds exactly to the “Remit To” address provided to 2. Request payment monthly for the units of services established in the Contractor’s approved Area Plan, provided in conformance with the requirements as described in the current DOEA Handbook, at the rates established in the Service Rate Report (Attachment XIV) of the contract). Documentation of service delivery must include a report consisting of the following: number of clients served, number of service units provided by service, and rate per service unit with calculations that equal the total invoice amount. Reimbursement amounts for administrative costs must be reflected on the Cost Reimbursement Summary form (Attachment XIIIXII) and include only items contained on the Contractor’s Cost Analysis form. Any requested changes to the approved budget subsequent to the execution of this the contract must be submitted to the Department’s Contract Manager for written approval. Any change to the total contract amount requires a formal contract amendment; 3. The Contractor shall consolidate all subcontractors’ Requests for Payment and Receipt and Expenditure Reports that support Requests for Payment and shall submit the consolidated information to the Department using forms the Request for Payment (Attachment XI), Receipt and Expenditure Report (Attachment XII), and Cost Reimbursement Summary (Attachment XIII) forms for services and administrative expenses, which must include itemized expenditure categories; and 4. All Requests for Payment shall be based on the submission of monthly Receipt and Expenditure Reports beginning with the first month of this contract. The schedule for submission of advance requests (when available) and invoices is set forth in the Invoice Report Schedule (Attachment X).