Common use of Methods of Engagement Clause in Contracts

Methods of Engagement. 3.7.1. There are a large number of different consultation methods and it is important that the correct ones are used. The CIS sets out potential methods of engagement and at which stage of LDP2 they may be used. In delivering the Community Involvement Scheme, the LDP2 team will utilise the consultation toolkit to help facilitate the most appropriate opportunities and will liaise with the Council’s Consultation Coordinator in the detailed planning of future consultations. Details of the emerging LDP2 consultations will be widely publicised to reach as much of the community as possible, to inform people and set out how they can become involved. Methods of engagement may include: • Direct contact (preferably by email, or letter) • LDP2 information posted on LDP2 webpages • Engagement with Elected Members via members seminars • Public Meetings/Virtual Meetings • Press releases • Production of Summary Leaflets of consultation material • Social Media (e.g. Facebook, Twitter) • Drop in sessions • Surveys • Focus Groups • Workshops • Deposit of documents in the main Council office, libraries, Customer Contact Centre where appropriate • Public exhibitions • Webinars • Site Notices displayed regarding proposed land allocations at Deposit Consultation stage • Virtual public consultation room • A summary video (to be produced by Planning Aid Wales) 3.7.2. It is clear from the review of the previous CIS that engagement needs to take into account the individual needs of those who want to take part. Therefore, the Council will seek to get the appropriate balance considering time and officer resources between in person engagement alongside virtual engagement and will maximise the distribution of information digitally but will also present consultation information in paper form as appropriate.