Mutual Services. 1. Work together with the goal of improving the State’s capacity to integrate data, link data files, and to utilize program data to improve program administration and outcomes. 2. Share and disseminate data necessary for program administration, policy development, and to carry out responsibilities listed in this Agreement. 3. Designate individuals to accept and coordinate all data requests from each respective agency in accordance with individual program’s policies and procedures. 4. To maintain policies and procedures that ensure data sharing is in compliance with the Health Insurance Portability and Accountability Act of 1996 (“HIPAA”), specifically 45 CFR Parts 160 and 164 (the “Privacy Rule” and “Security Rule”); the Health Information Technology for Economic and Clinical Health Act (HITECH Act); and applicable federal and Arkansas laws that protect the privacy and provide for the security of protected health information and electronic protected health information; 5. To uphold the confidentiality of shared data in accordance with the following requirements: a. The data will not be used in any way except for the purpose stated above; b. The data will not be released, wholly or partially, to any person that is not required to use it as part of their job duties for the purpose stated above; c. The data will be kept in a secure environment and not be transported on an unencrypted mobile device such as a laptop, cellphone or flash drive; only the authorized user will have access to the data; d. The confidentiality requirements shall continue in full effect until the data have been destroyed from their system and any backups.
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