November 2005. Received rooming list for Cabot Lodge for ASA Staff. Arranging delivery of targets and confirmed that ranges will be mowed no later than last week in January. December, 2005: Targets to be delivered in second week of January. Arranged for final mowing. Hotel pick-up is slow at host hotels, but appears people are registering on their own and not through our system. January, 2006: Continued preparation for event. Began discussions about signing 3- year agreement for 2007-2009. Must first secure Gainesville Raceway and determine dates that will work for us all. Some improvements will be required on site (electrical). Learned that possible loss of ranges is unlikely unless the fairgrounds relocate to adjacent property. February, 2006: ASA officials told us that bad weather kept about 200 participants from Florida, Georgia, and Alabama (all within about 6 hours drive of here), but we reached 1,137 shooters from 32 states and three people from Ontario, Canada. Total participation (including families, ASA staff, and vendors) still V:\PTJBLlC\TLW\TOURIST TAX\GSOC\GSOCOPERATIONS TLW FINAL 9-06.DQC exceeded 1,400 people. Based on 3.5 nights stay/primary shooter (858) generated 3,100 room nights, vendors (73 staying average of 2 nights) generated 146 room nights, and staff (56) staying average of 3 nights generated 168 room nights. Total room nights for this year's event are estimated to have reached 3,414. This is down about 1,100 from previous years. Still this is a significant event. December. 2003: Recently sent ho tel bkf sheets to host 40-50teams this July &-11. Hoping th at year two of this event wifl provide better pick up than the event in 2003. January 2004: Submitted hotel RFP for sponsorship. Have begun receiving responses from hotels. Called Flori da Sports Foundation and asked that they set a February meeting with us to plan for the 2004 event. February. 2004: No meeting held yet. however we did finish RFP's tohotels for event. Best Western Ga teway Grand will serve as headquarters hotel for the Florida Sports Foundation Staff and for participants. March. 2004: Facilitated discussions between Hoops Galore and FSF concerning addition of 3-on-3 tournament component of festival. Secured hotel suppor t through Connections.
Appears in 3 contracts
Sources: Agreement Between Alachua County and the Gainesville Sports Organizing Committee, Inc., Agreement Between Alachua County and the Gainesville Sports Organizing Committee, Inc., Agreement Between Alachua County and the Gainesville Sports Organizing Committee, Inc.