Common use of Number of Files Clause in Contracts

Number of Files. There shall not be more than two (2) personnel files maintained (the official file and the site file) for each employee. The official file will be maintained at the District personnel officeHuman Resources Support Services Department. In the event two (2) such files are maintained, one (1) The site file shall be kept in the principal's or director's office at the school or other location where the employee is then employed. Each document placed into either file shall be in accordance with Florida Statues, Section 1012.31 the employee's file maintained by the principal or director's office, with the exception of records of counseling and/or written reprimands issued by a school or department administrator, shall be duplicated and transmitted to the District personnel office for inclusion within the employee's file maintained at the District personnel office. When the employee transfers to another school or site within the District, the site file will be transferred with the employee.