Common use of On-the-Job Training (OJT Clause in Contracts

On-the-Job Training (OJT. a. On-the-Job Training is an “earn as you learn” training program designed to help participants gain employment by upgrading their existing skills through practical application. OJT is provided by an employer who will instruct, guide and prepare an employee with the skills and knowledge essential to perform the job. b. CONTRACTOR will provide outreach to employers in the Priority Industry Sectors and clients, refer clients to OJT employers, develop employer and client training plan, enter into agreements with OJT employers (“OJT Agreements”), and monitor client progress. OJT Agreements must use a CITY approved agreement template. Client eligibility determination and referrals to OJT shall be made by following established WDB procedures and using CalJOBS. c. Prior to entering into OJT Agreements, CONTRACTOR will perform adequate due diligence of potential OJT employers and determine whether OJT employers meet eligibility criteria in compliance with WIOA laws and regulations. CONTRACTOR will submit potential OJT employer names and job title(s) via email to CITY’s DIRECTOR or designee prior to execution of OJT Agreement with employer. CITY’s DIRECTOR or designee will indicate if OJT employer is approved via return email. CONTRACTOR will collect performance information from OJT employers and determine whether OJT employers meet State-required performance criteria, and provide this information to WDB upon request by CITY’s DIRECTOR. d. CONTRACTOR will provide CITY’s WDB ETPL staff the following information via email a minimum of two (2) weeks prior to the trainee’s start date: 1. Employer Name 2. Employer FEIN 3. Training name (what job is the training for) 4. Training Description (what will they learn) 5. Total Wage per hour (must be one wage, not a range) 6. of training hours per week 7. Total number of hours for the whole training 8. Any requirement such as a health physical, age, math or reading level, etc. 9. A copy of the email from CITY’s DIRECTOR or designee approving the OJT e. CONTRACTOR will ensure that OJT Agreements are in compliance with all WIOA laws and regulations. CONTRACTOR will provide a list of executed OJT Agreements to CITY quarterly which will include the OJT employer name, name of authorized signatory, and date of execution. CITY shall have the right to audit executed OJT Agreements. CONTRACTOR will obtain CITY’s DIRECTOR’s approval of OJT Agreement templates and training plans prior to use. f. CONTRACTOR will perform a site visit monitoring at a minimum of once per OJT training period to ensure that OJT employer is in compliance with all Federal, State, and local laws, rules, regulations, and policies. g. CONTRACTOR shall pay OJT employers in accordance with the terms contained in each approved OJT training plan. No training plan shall exceed a maximum amount of $6,000 per trainee unless specifically authorized by the CITY prior to the trainee’s start date. Exceptions are solely determined by the CITY’s DIRECTOR and the decision made shall be deemed final. h. CONTRACTOR will ensure that invoices received from OJT employers include time cards and any other documentation of OJT employee’s work time spent in OJT training and work time not spent in OJT training. CONTRACTOR will include such documentation and a copy of the approved OJT Training Plan, with OJT invoices presented to CITY for reimbursement.