Common use of Ongoing Project Management and Coordination Clause in Contracts

Ongoing Project Management and Coordination. The Consultant (Cascadia) will provide monthly progress reports and invoices to the City that review the budget, status of tasks, project schedule, upcoming work, and issues that need to be resolved. The Consultant Project Manager (PM) and/or Deputy Project Manager (DPM) and City Project Manager will also hold biweekly check-in meetings to support project momentum, identify early issues needing attention, and address concerns as they arise. Other team members may be invited to participate in the check-in meetings on an as-needed basis. The Consultant will coordinate all subconsultant activities including monthly invoices, progress reports, and deliverables. Assumptions • Timeline: o Kickoff in September 2024 (timelines of all tasks will be adjusted based on kickoff date) o Workplan and timeline in September 2024 o Ongoing project management and coordination throughout the project until December 2025 • One 1-1.5-hour kickoff meeting • One round of City review and consultant edits on the project workplan and detailed timeline • City team will coordinate invitations and logistics of kickoff attendees from the City • Biweekly check-in meetings will be 30 minutes in length. Deliverables • Kickoff meeting agenda, attendance and facilitation, and summary notes in email • Monthly invoices and progress reports • Biweekly check-in agendas, meeting attendance and facilitation, and summary notes in email • Project workplan and detailed timeline Task 2. Climate Policy Advisory Team and Engagement Strategy (Commerce Grant Sec. 2)