Common use of OPEN BOOK DATA Clause in Contracts

OPEN BOOK DATA. 2.1 The Provider shall keep or cause to be kept full and proper books of account in relation to the provision of the Services (including in relation to both the Charges and Bursary Payment) and the entries made therein shall be kept up-to-date at all times and shall include all such matters and things which are usually entered in books of account in the United Kingdom kept by persons or companies engaged in concerns of a similar nature in accordance with best accountancy practices. 2.2 Such books of account, invoices, charge out rates, time sheets, or other time recording documents kept by the Provider in connection with the provision of the Services and all vouchers, receipts, invoices, orders, contractual documentation and other documentation relating to the Services to which the Contractor is a party (“Open Book Data”) shall be open to inspection by the Department or any persons appointed to act on the Department's behalf at any reasonable time having made prior appointment with the Provider. The Department shall be entitled to ask for a copy of the Open Book Data or any part thereof which (subject to the prior payment of the Provider’s reasonable copying and administrative charges) the Provider shall provide within 10 Working Days of the Department's written request. 2.3 If the Department reasonably considers the Open Book Data does not accurately represent and detail sums relating to this Contract, and the Services then the Provider shall provide the Department with documentary evidence relating to such sums and contractual obligations. 2.4 During the Term, and for a period of 7 years following the end of the Term, the Contractor shall: (a) maintain and retain the Open Book Data; and (b) disclose and allow the Department and/or the auditor (whether internal or external) of the Department access to the Open Book Data.

OPEN BOOK DATA. 2.1 The Provider Contractor shall keep or cause to be kept full and proper books of account in relation to the provision of the Services (including in relation to both the Charges and Bursary Payment) and the entries made therein shall be kept up-to-date at all times and shall include all such matters and things which are usually entered in books of account in the United Kingdom kept by persons or companies engaged in concerns of a similar nature in accordance with best accountancy practices. 2.2 Such books of account, invoices, charge out rates, time sheets, or other time recording documents kept by the Provider Contractor in connection with the provision of the Services and all vouchers, receipts, invoices, orders, contractual documentation and other documentation relating to the Services to which the Contractor is a party (“Open Book Data”) shall be open to inspection by the Department or any persons appointed to act on the Department's behalf at any reasonable time having made prior appointment with the ProviderContractor. The Department shall be entitled to ask for a copy of the Open Book Data or any part thereof which (subject to the prior payment of the Provider’s Contractor's reasonable copying and administrative charges) the Provider Contractor shall provide within 10 Working Workings Days of the Department's written request. 2.3 If the Department reasonably considers the Open Book Data does not accurately represent and detail sums relating to this ContractAgreement, and the Services then the Provider Contractor shall provide the Department with documentary evidence relating to such sums and contractual obligations. 2.4 During the Term, and for a period of 7 years following the end of the Term, the Contractor shall: (a) maintain and retain the Open Book Data; and (b) disclose and allow the Department and/or the auditor (whether internal or external) of the Department access to the Open Book Data.