Common use of Operational Area Clause in Contracts

Operational Area. A. Normal Day-to-Day Operations • Review the OAMA plan and familiarize yourself with the procedures. • Work with your local jurisdictions and OEMS Regional Administrator to ensure you receive information on OAMA resources in your OES region. • Develop and update regularly, a filing system or data base where the OAMA Program resources can reside and be immediately accessed. • Provide the OES Regional Administrator with updated information on local jurisdictions and operational area resources. • Identify roles and procedures for personnel you may receive through activation of OAMA. • Participate in exercises and drills of the OAMA plan. B. Activation (Requesting Operational Area) • Verify local jurisdiction's emergency declaration. • Assess needs of local jurisdictions and process their requests. (See OAMA Needs Assessment Form in Part Three.) • Identify the positions or tasks that need to be filled in your request for mutual aid. Include where and when to report and to whom. (See Operational Area Resource Request Form in Part Three.) • Review data base to determine what personnel best fit the request. • Contact the local jurisdiction directly if they are in your operational area to request assistance. If assistance is needed from outside your operational area, process your request through your OES Regional Administrator. • Forward a copy of your request to your OES Regional Administrator or regional EMMA Coordinator. • Coordinate the negotiation of the specific terms and conditions of aid with the party that will provide it. • Ensure arrangements have been made for lodging and local transportation for incoming personnel. (See OAMA Dispatch Checklist Form in Part Three.) • Upon receiving mutual aid, ensure that personnel are briefed on the situation, their duties, whom they report to, and the duration. (See OAMA Check-In and Check-Out Form in Part Three.) Orange County Operational Mutual Aid Policy Part Two C. Activation (Responding Operational Area) • Establish contact with the regional OAMA coordinator or logistics branch. • Coordinate mutual aid requests from your OES Administrative Region to local jurisdictions. • Ensure your OES Regional Administrator is informed of your personnel availability and other particulars, in the event that the situation becomes worse and more resources are needed. • Receive instructions and forward specifics to responding personnel. (See OAMA Dispatch Checklist Form in Part Three.) • Provide updated status reports on OAMA mutual aid to regional ▇▇▇▇ ▇▇▇▇▇▇▇▇▇▇▇ or Logistics Branch. (See Operational Area Resources Request Tracking Form in Part Three.) D. Deactivation • Ensure personnel, prior to departure, complete an exit survey and forward a copy of the exit interview to the EMMA Coordinator at the REOC. (See OAMA Exit Survey and OAMA Personnel Check-In/Check-Out Forms.) • Ensure all documentation (including copies of time sheets, travel claims, daily logs and other supporting documentation) has been received from the responding jurisdiction and forwarded to the accounting department for processing. • Identify areas needing improvement and include comments with your after action report to your OES Regional Administrator. (See OAMA Evaluation Form in Part Three.) • Update and correct information in your data base that was lacking or incorrect. Orange County Operational Mutual Aid Policy Part Two

Operational Area. A. Normal Day-to-Day Operations •  Review the OAMA plan and familiarize yourself with the procedures. •  Work with your local jurisdictions and OEMS Regional Administrator to ensure you receive information on OAMA resources in your OES region. •  Develop and update regularly, a filing system or data base where the OAMA Program resources can reside and be immediately accessed. •  Provide the OES Regional Administrator with updated information on local jurisdictions and operational area resources. •  Identify roles and procedures for personnel you may receive through activation of OAMA. •  Participate in exercises and drills of the OAMA plan. B. Activation (Requesting Operational Area) •  Verify local jurisdiction's emergency declaration. •  Assess needs of local jurisdictions and process their requests. (See OAMA Needs Assessment Form in Part Three.) •  Identify the positions or tasks that need to be filled in your request for mutual aid. Include where and when to report and to whom. (See Operational Area Resource Request Form in Part Three.) •  Review data base to determine what personnel best fit the request. •  Contact the local jurisdiction directly if they are in your operational area to request assistance. If assistance is needed from outside your operational area, process your request through your OES Regional Administrator. •  Forward a copy of your request to your OES Regional Administrator or regional EMMA Coordinator. •  Coordinate the negotiation of the specific terms and conditions of aid with the party that will provide it. •  Ensure arrangements have been made for lodging and local transportation for incoming personnel. (See OAMA Dispatch Checklist Form in Part Three.) •  Upon receiving mutual aid, ensure that personnel are briefed on the situation, their duties, whom they report to, and the duration. (See OAMA Check-In and Check-Out Form in Part Three.) Orange County Operational Mutual Aid Policy Part Two) C. Activation (Responding Operational Area) •  Establish contact with the regional OAMA coordinator or logistics branch. •  Coordinate mutual aid requests from your OES Administrative Region to local jurisdictions. •  Ensure your OES Regional Administrator is informed of your personnel availability and other particulars, in the event that the situation becomes worse and more resources are needed. •  Receive instructions and forward specifics to responding personnel. (See OAMA Dispatch Checklist Form in Part Three.) •  Provide updated status reports on OAMA mutual aid to regional ▇▇▇▇ ▇▇▇▇▇▇▇▇▇▇▇ EMMA Coordinator or Logistics Branch. (See Operational Area Resources Request Tracking Form in Part Three.) D. Deactivation •  Ensure personnel, prior to departure, complete an exit survey and forward a copy of the exit interview to the EMMA Coordinator at the REOC. (See OAMA Exit Survey and OAMA Personnel Check-In/Check-Out Forms.) •  Ensure all documentation (including copies of time sheets, travel claims, daily logs and other supporting documentation) has been received from the responding jurisdiction and forwarded to the accounting department for processing. •  Identify areas needing improvement and include comments with your after action report to your OES Regional Administrator. (See OAMA Evaluation Form in Part Three.) •  Update and correct information in your data base that was lacking or incorrect. Orange County Operational Mutual Aid Policy Part Two.