Operations Budget. Complete the Chart on the following page for your new project’s total operations budget. In the first column, the operating cost activity is given. You must enter the quantity (if applicable) for each operating item that will be paid for using SHP funds. Add any other eligible operating costs not listed on the chart that will be paid for using SHP funding. For staff positions, please include the job title, salary, percent of time allocated for the position, and fringe benefits. Please ensure that the total SHP dollars requested match the amount you entered in the ‘‘SHP Total Request’’ column on Line 5, Operations, in your Project Budget in Section I. In the second column, enter the amount of SHP funding requested for each eligible operating cost that will be needed in your project. Operating costs are those costs associated with the day-to-day operation of supportive housing. Operating costs support the function and the operation of the housing project. Examples of SHP eligible operating costs include utilities, maintenance, security and salaries of staff not delivering services, such as the project manager or executive director, and indirect operating costs that meet the standards of OMB Circulars A–87 and A–122. If requesting SHP operating funds, only the portion of the costs directly related to the operation of the housing project is eligible. For example, if a project sponsor’s executive director will spend 10% of his/her time providing management to the housing project, then (up to) 10% of his/her salary can be charged as an SHP operating expense. As another example, in cases of shared utilities, SHP operating funds may pay only for the portion of the utilities associated with the housing project based on the square footage of the project’s space. If the housing project occupies 25% of the building’s space, then (up to) 25% of the monthly utility bill can be paid for using SHP operating funds. (a) SHP operating funds may not be used to pay for the following costs: (b) Operating costs of a supportive services only facility; (c) Administrative expenses such as audits and preparing HUD reports; (d) Rent of space for supportive housing and/or supportive services (see Real Property Leasing); (e) The payment of principal and interest on a loan for a facility currently being used as supportive housing and/ or for the delivery of services; and (f) Depreciation, because it does not constitute an incurred cost that requires a cash outlay. SHP funds can be used to pay up to 75% of the total operations budget for the housing project. This means that the project sponsor must make a cash payment for 25% of the project’s operating budget annually. Example: Operating costs SHP dollars requested (3 years)
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Operations Budget. Complete the Chart on the following page for your new project’s total operations budget. In the first column, the operating cost activity is given. You must enter the quantity (if applicable) for each operating item that will be paid for using SHP funds. Add any other eligible operating costs not listed on the chart that will be paid for using SHP funding. For staff positions, please include the job title, salary, percent of time allocated for the position, and fringe benefits. Please ensure that the total SHP dollars requested match the amount you entered in the ‘‘SHP Total Request’’ column on Line 5, Operations, in your Project Budget in Section I. In the second column, enter the amount of SHP funding requested for each eligible operating cost that will be needed in your project. Operating costs are those costs associated with the day-to-day operation of supportive housing. Operating costs support the function and the operation of the housing project. Examples of SHP eligible operating costs include utilities, maintenance, security and salaries of staff not delivering services, such as the project manager or executive director, and indirect operating costs that meet the standards of OMB Circulars A–87 and A–122. If requesting SHP operating funds, only the portion of the costs directly related to the operation of the housing project is eligible. For example, if a project sponsor’s executive director will spend 10% of his/her time providing management to the housing project, then (up to) 10% of his/her salary can be charged as an SHP operating expense. As another example, in cases of shared utilities, SHP operating funds may pay only for the portion of the utilities associated with the housing project based on the square footage of the project’s space. If the housing project occupies 25% of the building’s space, then (up to) 25% of the monthly utility bill can be paid for using SHP operating funds.
(a) SHP operating funds may not be used to pay for the following costs:
(b) Operating costs of a supportive services only facility;
(c) Administrative expenses such as audits and preparing HUD reports;
(d) Rent of space for supportive housing and/or supportive services (see Real Property Leasing);
(e) The payment of principal and interest on a loan for a facility currently being used as supportive housing and/ or for the delivery of services; and
(f) Depreciation, because it does not constitute an incurred cost that requires a cash outlay. SHP funds can be used to pay up to 75% of the total operations budget for the housing project. This means that the project sponsor must make a cash payment for 25% of the project’s operating budget annually. Example: Operating costs SHP dollars requested (3 years)) Utilities .................................. 32,000 Maintenance Engineer (▇▇▇- ary, % time, fringe bene- .15 fringe benefits × 3 Chart: Operating Costs Identify the day-to-day costs of operating supportive housing that will be paid for using SHP funding during the term of the project. Operating costs SHP dollars requested (3 years) Maintenance, Repair Staff (position, salary, % of time, fringe benefits) Utilities Equipment (lease/buy) Supplies (quantity) Insurance Furnishing (quantity) Relocation (no. of persons) Food (perishable/non-perishable) Other operating costs (please specify**) Other operating costs (please specify**) Other operating costs (please specify**) Total SHP Dollars Requested* Total Operating Costs Budget*** * Total SHP dollars requested must equal the amount shown in the ‘‘SHP Total Request’’ column, Line 5, of the Project Budget portion of Sec- tion I. ** If not specified, the costs will be removed from the budget. *** The total operating costs entered here must equal the amount shown in the ‘‘Total Budget’’ column, Line 5 of the Project Budget portion of Section I.
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