Common use of Optional Electronic Filing of Grievances Clause in Contracts

Optional Electronic Filing of Grievances. a. Step 1 and Step 2 grievances may be filed by email by the Chapter Grievance Representative, other Association officer, or an individual unit member provided that it is identified explicitly as a Step 1 or Step 2 grievance and has the appropriate case number as assigned by the chapter (consolidated grievances may be filed by email by the Grievance Committee Chair on behalf of the Association President using the wording now used to identify them as consolidated grievances). b. The appropriate management representative shall acknowledge receipt by email. c. On or before the day of the Step 1 or Step 2 hearing, the grievant shall follow up with a signed paper copy of the grievance form, which shall include the correct grievance number and any relevant documents as required by the collective bargaining agreement. The management representative shall continue to notify the Chapter President of hearings scheduled with pro se grievants. d. The management grievance hearing officer at Step 1 or Step 2 may respond via email to an emailed grievance, sending it to the grievant and the Chapter Grievance Representative; and e. As soon as possible thereafter, the management hearing officer shall follow up with a paper copy of the decision. f. All other communications between the parties may be exchanged electronically, and such electronic communications shall be considered to be “in writing” or “written” provided that paper copies can be made available. Step 1: The Vice President (Informal)

Optional Electronic Filing of Grievances. a. Step 1 and Step 2 grievances grievancesComplaints may be filed by email by the Chapter Grievance Representative, other Association officer, or an individual unit member provided that it is identified explicitly as a Step 1 or Step 2 grievance grievanceComplaint and has the appropriate case number as assigned by the chapter (consolidated grievances may be filed by email by the Grievance Committee Chair on behalf of the Association President using the wording now used to identify them as consolidated grievances). b. The appropriate management representative shall acknowledge receipt by email. c. On or before the day of the Step 1 or Step 2 hearing, the grievant shall follow up with a signed paper copy of the grievance grievancecomplaint form, which shall include the correct grievance number and any relevant documents as required by the collective bargaining agreement. The management representative shall continue to notify the Chapter President of hearings scheduled with pro se grievants. d. The management grievance hearing officer at Step 1 or Step 2 may respond via email to an emailed grievance, sending it to the grievant and the Chapter Grievance Representative; and e. As soon as possible thereafter, the management hearing officer shall follow up with a paper copy of the decision. f. All Either party, by giving written notice to the other, may discontinue the optional electronic filing of grievances that is permitted by this subsection 7.All other communications between the parties may be exchanged electronically, and such electronic e lectronic communications shall be considered to be “in writing” or “written” provided that paper copies can be made available. Step 1: The Vice President (Informal)