Outdated Records Sample Clauses
The Outdated Records clause establishes procedures for handling information or documents that are no longer current or accurate. Typically, it requires parties to regularly review, update, or remove records that have become obsolete, ensuring that only up-to-date information is maintained in official files or databases. This clause helps prevent reliance on incorrect data, reduces administrative errors, and ensures that decisions are made based on the most accurate and relevant information available.
Outdated Records. All official personnel records shall be purged and information disposed of in accordance with appropriate records control schedules. When eOPFs are purged, personal materials provided by the employee shall be returned to the employee (e.g., transcripts, certificates). Each facility will maintain a system of follow-up to assure that any written counseling, disciplinary, or similar action with a time limit on it is removed on the proper date and returned to the employee. If any outdated or unauthorized material is accidentally left in a file, it may not be used to support any personnel action detrimental to the employee.
Outdated Records. All official personnel records shall be purged and information disposed of in accordance with appropriate records control schedules.
Outdated Records. All personnel records shall be purged and information disposed of in accordance with the appropriate records control schedule, as governed by the law and regulations. During new employee orientation the Department will explain to employees how to access their eOPF, the process the Department uses for adding and removing documents from the eOPF and generally explain the records control schedule regarding documents in an employee’s eOPF. The Department will notify an employee when it places a record in his or her eOPF. Upon request, the Department will work with an employee and his or her representative, designated in writing, to explain the records control schedule and, if necessary, assist the employee in reviewing his or her eOPF to ensure the accuracy of his or her eOPF, including the purging of any outdated records. The Department will maintain a system of follow-up to assure that any written counseling, disciplinary, or similar action with a time limit on it is removed on the proper date. If any outdated or unauthorized material is accidentally left in a file, it may not be used to support any personnel action detrimental to the employee.
Outdated Records. Upon review, any material not authorized to remain in the OPF will be removed and disposed of in a manner consistent with protecting the sensitivity of the material.
Outdated Records. (a) All official personnel records shall be purged and information disposed of in accordance with appropriate records control schedules.
(b) When OPFs are purged, personal materials provided by the employee shall be returned to the employee (e.g., transcripts, certificates).
(c) The OHR will maintain a system of follow-up to assure that any written counseling, disciplinary, or similar action with a time limit on it is removed from the OPF on the proper date and returned to the employee. If any outdated or unauthorized material is accidentally left in the OPF, it may not be used to support any personnel action detrimental to the employee.
Outdated Records. (a) Upon review, any material not authorized to remain in the eOPF will be removed by HCMD and disposed of in a manner consistent with protecting the sensitivity of the material.
(b) To ensure that outdated material is removed from their eOPF, the employee should submit a written request to HMCD/ER that all outdated material be removed from their eOPF.
(c) Disciplinary and adverse action records will be retained in the employee’s eOPF in accordance with existing rules, regulations and/or applicable provisions of this Agreement.
(d) Disciplinary actions, and/or other time sensitive actions related to disciplinary and adverse actions will be removed by management upon the termination date of the document.