Payment and Reporting Requirements Clause Samples

Payment and Reporting Requirements. Grantee must ensure expenditures reported comply with the Allowable Cost document provided by PHC. Grantee must retain documentation for each expense. If PHC requests additional information or documentation of expenses, Grantee must respond to the request within seven (7) business days. a. In the Financial Report, Grantee must report expenses of at least 75% of all available grant funds (funds that have already been disbursed as well as the next payment for which ▇▇▇▇▇▇▇ is eligible to request reimbursement). If Grantee has not spent at least 75% of available funds, unless there are extenuating circumstances, PHC may not approve the next payment until the Grantee submits a plan detailing its intended use of the remaining funds, including amount, estimated date of expense or purchase, allowable cost category and the description of the planned expense or purchase.

Payment and Reporting Requirements. A. Monthly Invoicing i. BCDHHS shall provide Contractor with a monthly invoice template. ii. Contractor shall complete and submit monthly invoices and supporting documentation that supports the amount invoiced on/or before the fifteenth (15th) calendar day following the reporting period, regardless of the level of activity or amount of expenditure(s) in the preceding report period. a. Any invoices submitted 90 days after due date will not be accepted by BCDHHS. iii. Monthly invoiced expenses shall be for actual expenditures incurred by the Contractor. iv. BCDHHS shall not pay for vacant positions funded through this Funding Agreement. v. Monthly invoiced expenses may not be reimbursable by any other funding source. vi. Monthly invoices shall only include expenditures for the prior billing period. Any adjustments to a previously billed period need to be billed as an amendment to a previous invoice. vii. The invoice shall contain the name and title of the person authorized, or his or her designee, to submit claims for payment. viii. All invoices, supporting documentation, and applicable reports shall be submitted electronically to BCDHHS via email to: ▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇@▇▇▇▇▇▇▇▇▇▇▇▇▇.▇▇▇ and ▇▇▇▇▇▇▇@▇▇▇▇▇▇▇▇▇▇▇▇▇.▇▇▇ B. Supporting Documentation i. Monthly invoices shall be supported by a general ledger and/or sub-ledger detail generated from the Contractor’s accounting system to include payee, description, date, and amount. a. For participant services, participant name and purpose must be included (for those participants who have signed an authorization to release information). b. For personnel requests, an excerpt of the payroll register from the paying system is appropriate. The payroll register should include staff name(s) or initials, period paid, salary and itemized employer-paid taxes and benefits. ii. Supporting documentation submitted with monthly invoices must meet or exceed the amount being invoiced. iii. Contractor shall keep on site for BCDHHS review, for the Contract term plus eight years, the following supporting documentation for each invoice: a. Non-personnel reimbursements must be supported by general ledger or sub-ledger detail generated from Contractor’s accounting system. 1. The ledger detail should include payee, description, date and amount. 2. For participant services, participant name and purpose must be maintained on file (for those participants who have signed an authorization to release information). 3. The documentation should in...

Payment and Reporting Requirements. The Subrecipient must comply with the following payment and reporting procedures: (a) The Subrecipient must utilize the Cash Request page or section of FRS to control the cash requirements for program operations. OWD reserves the right to monitor and, when deemed necessary by OWD, restrict cash flow to prevent accumulation of excess cash. Excess cash shall be defined as cash on hand in excess of cumulative cash disbursed through the same accounting period. The Subrecipient shall provide an explanation on the monthly Contract Progress Report (CPR) when cumulative cash requested exceeds cumulative cash disbursed reported throughthe same accounting period. FRS will require cumulative cash disbursed to be entered in order to submit the monthly CPR. Cumulative cash disbursed cannot be greater than cumulative cash (b) The Subrecipient must, during the term of this Agreement, prepare and submit monthly to OWD, a monthly CPR. This report shall be reflective of the approved budget line items as outlined in the contract. The Subrecipient must submit this report no later than the close of business on the tenth (10th) calendar day of the month for non-end of quarter months and on the fifteenth (15th) calendar day of the month for end of quarter months following the month for which activities are reported upon to OWD. Reports shall be prepared on an accrual basis, and include all costs incurred for the period, without regard to payment date. The Subrecipient shall utilize the Final Report feature on the CPR when closing out each funding contract. FRS will require the CPR to be marked final and closeout report completed on all CPRs when the cumulative expenditures and cash drawn match the budget. (c) The Subrecipient must comply with the OWD Issuance for Program Year 2021/Fiscal Year 2022 Workforce Innovation and Opportunity Act Formula Allocations to Local Workforce Development Boards for Adult, Youth, and Dislocated Worker Programs Policy regarding the completion of Planning Budget Summaries (PBS). (d) The Subrecipient must comply with the terms and conditions concerning closeout of the sub- award in 2 CFR 200.343, Closeout, with the exception that after the period of performance is complete, the Subrecipient will have two (2) CPR cycles instead of ninety (90) calendar days where applicable. All CPRs that have cumulative expenditures and cash drawn fully reported in FRS will now be required to submit the closeout report in FRS in order to submit the CPRs. (e) The Subr...

Payment and Reporting Requirements. In consideration of the aforementioned services by the Contractor, and if all conditions and requirements are met, Fulton County agrees to pay the Contractor the total sum not to exceed Ten Thousand Dollars ($10,000) from funds approved and allocated to FCAC's fiscal budgets for 2019. Payment of the contract amount is subject to budget appropriations for 2019 by the Commission. Under no circumstance, except by written amendment, shall the amount payable to the contractor exceed the amount specified herein.

Payment and Reporting Requirements. The Subrecipient must comply with the following payment and reporting procedures: (a) The Subrecipient must utilize the Cash Request page or section of FRS to control the cash requirements for program operations. OWD reserves the right to monitor and, when deemed necessary by OWD, restrict cash flow to prevent accumulation of excess cash. Excess cash shall be defined as cash on hand in excess of cumulative cash disbursed through the same accounting period. The Subrecipient shall provide an explanation on the monthly Contract Progress Report (CPR) when cumulative cash requested exceeds cumulative cash disbursed reported through the same accounting period. FRS will require cumulative cash disbursed to be entered in order to (b) The Subrecipient must, during the term of this Agreement, prepare and submit monthly to OWD, a monthly CPR. This report shall be reflective of the approved budget line items as outlined in the subaward. The Subrecipient must submit this report no later than the close of business on the tenth (10th) calendar day of the month for non-end of quarter months and on the fifteenth (15th) calendar day of the month for end of quarter months following the month for which activities are reported upon to OWD. Reports shall be prepared on an accrual basis, and include all costs incurred for the period, without regard to payment date. The Subrecipient shall utilize the Final Report feature on the CPR when closing out each funding contract. FRS will require the CPR to be marked final and closeout report completed on all CPRs when the cumulative expenditures and cash drawn match the budget. (c) The Subrecipient must comply with the OWD Issuance for Program Year 2023/Fiscal Year 2024 Workforce Innovation and Opportunity Act Formula Allocations to Local Workforce Development Boards for Adult, Youth, and Dislocated Worker Programs Policy regarding the completion of Planning Budget Summaries (PBS). (d) The Subrecipient must comply with the terms and conditions concerning closeout of the sub- award in 2 CFR 200.344, Closeout, with the exception that after the period of performance is complete, the Subrecipient will have two (2) CPR cycles instead of ninety (90) calendar days where applicable. All CPRs that have cumulative expenditures and cash drawn fully reported in FRS will now be required to submit the closeout report in FRS in order to submit the CPRs. (e) The Subrecipient assures that it and its subrecipients shall establish in accordance with WIOA (...

Payment and Reporting Requirements. The method of payment shall be the Automated Clearing House (ACH) Credit or Debit. Fedwires are not allowed.

Payment and Reporting Requirements. Grantee must ensure expenditures reported comply with the Allowable Cost document provided by PHC. Grantee must retain documentation for each expense. If PHC requests additional information or documentation of expenses, Grantee must respond to the request within seven (7) business days. a. In the Financial Report, Grantee must account for at least 75% of all available grant funds (funds that have already been disbursed as well as the next payment for which ▇▇▇▇▇▇▇ is eligible to request reimbursement). If Grantee has not spent at least 75% of available funds, Grantee must list the planned use of at least 75% of available funds in order to be eligible to receive the next payment. Grantee must provide detail on the planned purchases including amount, estimated date the purchase will occur, allowable cost category and description of the planned purchase.

Payment and Reporting Requirements. Grantee must ensure expenditures reported comply with the allowable cost document provided by PHC. If PHC determines grantee is in compliance with the requirements set forth in Section D.1 and D.4, respectively, Grantee will be able to receive reimbursement for the additional twenty- five (25) percent of the first payment.

Payment and Reporting Requirements. The Subrecipient must comply with the following payment and reporting procedures: (a) The Subrecipient must comply with the terms and conditions concerning closeout of the subaward in 2 CFR 200.343, Closeout, with the exception that after the period of performance is complete, the Subrecipient will have one (1) CPR cycle. All CPRs that have cumulative expenditures and cash drawn fully reported in CWDB monthly reporting. (b) The Subrecipient assures that it shall establish in accordance with WIOA (Pub. L. 113- 128, as amended) Section 184, fiscal control and fund accounting procedures that may be necessary to ensure the proper disbursement of and accounting for funds made available by this Agreement. (c) The Subrecipient must maintain a participant tracking and data system that will provide reports required by the OWD and CWDB. Missouri’s participant tracking and data system allows for the tracking of individuals funded in this Agreement, this system must be utilized as the primary tracking system. Required data/reports must be verifiable and accessible to OWD and CWDB for monitoring, reporting, auditing, and evaluation purposes. All data in Missouri’s participant (d) The Subrecipient must maintain required data/records on each participant with sufficient detail to demonstrate compliance with eligibility and reporting criteria set forth by OWD policy (e) Payment is contingent upon continued availability of funding and/or ability to request cash.