Common use of PAYMENT FOR THE PROJECT Clause in Contracts

PAYMENT FOR THE PROJECT. 17 A. At monthly intervals, the City shall submit a written request to the County for 18 payment of specified costs incurred in the performance of this Agreement. The request for the 19 County to make such a payment shall be in accordance with the exemplar Project Pay Request 20 Form, attached as Exhibit 2, and incorporated by this reference. The request shall also be 22 the amount of work that has been completed, and that the work is in accordance with the contract 23 documents and this Agreement. The request for payment shall also be accompanied by 24 documentation acceptable to the County, such as invoices, or vouchers for services or materials 25 purchased, contractor's costs, or other costs chargeable to the Project. After appropriate review 26 and inspection, the County shall make payment from CDBG funds provided in this Agreement for 27 all eligible costs specified herein up to the maximum amount payable under Section I. 28 B. Any savings realized in the final cost of the Project, due to Project cost 1 and/or scope of work reductions, liquidated damages, or any other reason, shall be used to reduce 2 the amount of this Project paid for with CDBG funds, and shall be credited to the City's CDBG 3 allocation. If the City is required to provide any funds toward the Project, any cost savings shall be 4 first used to reimburse the City for its contribution in excess of the total amount provided by this 5 Agreement. 6 C. Payment for advertising and award shall be based on the actual costs of 7 printing and noticing. 8 D. The County shall not be bound by any agreement between the City and its 10 E. Upon the completion of the Project, the City shall submit to the Division a 11 written request for final payment of costs, which shall provide a detailed description of the Project 12 pay items and costs. The County shall not be obligated to make any payments under this 13 Agreement if the request for payment is submitted by the City more than sixty (60) calendar days 14 after the NOC has been filed with the County Recorder's Office. An extension to the sixty (60) 15 calendar day period may be granted by the Director prior to the deadline if the City can demonstrate 16 just cause for the delay. 17 F. The County may withhold reimbursement of the final payment request made 18 by the City until a final POM, recorded NOC, and written summary of all Project work completed 19 with CDBG and other funds, and evidence of compliance with the Section 3 clause, as specified 20 in Sections III-P and IV-D, have been submitted to the County. 21 G. All requests for payment and supporting documentation shall be sent to: 22 Business Manager County of Fresno 23 Department of Public Works and Planning Financial Services Division ▇▇ ▇▇▇▇ ▇▇▇▇▇▇ ▇▇▇▇▇▇, ▇▇▇ ▇▇▇▇▇ ▇▇▇▇▇▇, ▇▇ ▇▇▇▇▇ 25 ▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇@▇▇▇▇▇▇▇▇▇▇▇▇▇▇.▇▇▇ (if submitted by email) 26 H. The City shall establish accounting and bookkeeping procedures in 27 accordance with standard accounting and bookkeeping practices, including, but not limited to, 28 employee timecards, payrolls, and other records of all transactions to be paid with CDBG funds in 1 accordance with the performance of this Agreement. All records and accounts shall be available

PAYMENT FOR THE PROJECT. 17 22 A. At monthly intervals, the City District shall submit a written request to the County 23 for 18 payment of specified costs incurred in the performance of this Agreement. The request for the 19 24 County to make such a payment shall be in accordance with the exemplar Project Pay Request 20 25 Form, attached as Exhibit 2, and incorporated by this reference. The request shall also be 22 27 with the amount of work that has been completed, and that the work is in accordance with the 28 construction contract 23 documents and this Agreement. The request for payment shall also be 1 accompanied by 24 documentation acceptable to the County, such as checks, invoices, or vouchers 2 for services or materials 25 purchased, contractor's costs, or other costs chargeable to the Project. 3 The first construction progress payment request shall also be accompanied by documentation 4 demonstrating that all construction-related required permits have been issued by the County. After 5 appropriate review 26 and inspection, the County shall make payment from CDBG funds provided in 6 this Agreement for 27 all eligible costs specified herein up to the maximum amount payable under 7 Section I. 28 8 B. Any savings realized in the final cost of the Project, due to Project cost 1 9 and/or scope of work reductions, liquidated damages, or any other reason, shall be used to reduce 2 10 the amount of this Project paid for with CDBG funds, and shall be credited to the City's CDBG 3 allocation. If the City is required to provide any funds toward the Project, any cost savings shall be 4 first used to reimburse the City for its contribution in excess of the total amount provided by this 5 Agreement. 6 11 C. Payment for advertising and award shall be based on the actual costs of 7 12 printing and noticing. 8 13 D. The County shall not be bound by any agreement between the City District and its14 its agents. 10 15 E. The County may withhold payment of the final payment request made by 16 the District until evidence is submitted to the County that a maintenance plan has been prepared 17 and adopted for the improvements constructed with CDBG funds. 18 F. Upon the completion of the Project, the City District shall submit to the 19 Division a 11 written request for final payment of costs, which shall provide a detailed description 20 of the Project 12 pay items and costs. The final pay request shall be in accordance with Exhibit 2 21 to this Agreement. The County shall not be obligated to make any payments under this 13 22 Agreement if the request for payment is submitted by the City District more than sixty (60) calendar 23 days 14 after the NOC has been filed with the County Recorder's ’s Office. An extension to the sixty 24 (60) 15 calendar day period may be granted by the Director prior to the deadline if the City District can 25 demonstrate 16 just cause for the delay. 17 F. 26 G. The County may withhold reimbursement payment of the final payment request made 18 by 27 the City District until a final POM, recorded NOC, and written summary of all Project work completed 19 with 28 CDBG and other funds, and evidence of compliance with the Section 3 clause, as specified 20 in 1 Sections III-P R and IV-D, have been submitted to the County. 21 G. 2 H. All requests for payment and supporting documentation shall be sent to: 22 3 Business Manager County of Fresno 23 4 Department of Public Works and Planning Financial Services Division ▇▇ ▇▇▇▇ ▇▇▇▇▇▇ ▇▇▇▇▇▇, ▇▇▇ ▇▇▇▇▇ ▇▇▇▇▇▇Fresno, ▇▇ ▇▇▇▇▇ 25 CA 93721 6 ▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇@▇▇▇▇▇▇▇▇▇▇▇▇▇▇.▇▇▇ (if submitted by email) 26 H. 7 I. The City District shall establish accounting and bookkeeping procedures in 27 8 accordance with standard accounting and bookkeeping practices, including, but not limited to, 28 9 employee timecards, payrolls, and other records of all transactions to be paid with CDBG funds in 1 10 accordance with the performance of this Agreement. All records and accounts shall be availableavailable 11 for inspection by the County, the State of California, if applicable, the Comptroller General of the 12 United States, and HUD or any of their duly authorized representatives, at all reasonable times for

PAYMENT FOR THE PROJECT. 17 27 A. At monthly intervals, the City District shall submit a written request to the County 28 for 18 payment of specified costs incurred in the performance of this Agreement. The request for the 19 1 County to make such a payment shall be in accordance with the exemplar Project Pay Request 20 Form, 2 Form attached hereto as Exhibit 2, 2 and incorporated herein by this reference. The request shall also 3 be 22 accompanied by a written certification from the District that the request for payment is consistent 4 with the amount of work that has been completed, and that the said work is in accordance with the 5 construction contract 23 documents and this Agreement. The request for payment shall also be 6 accompanied by 24 documentation acceptable to the County, such as invoiceschecks, invoices or vouchers 7 for services or materials 25 purchased, contractor's costs, costs or other costs chargeable to the Project. 8 The first construction progress payment request shall also be accompanied by documentation 9 demonstrating that all construction-related required permits have been issued by the County. After 10 appropriate review 26 and inspection, the County shall make payment from CDBG funds provided in 11 this Agreement for 27 all eligible costs specified herein up to the maximum amount payable under 12 Section I. 28 13 B. Any savings realized in the final cost of the Project, due to Project cost 1 14 and/or scope of work reductions, liquidated damages, or any other reason, shall be used to reduce 2 15 the amount of this Project paid for with CDBG funds, and shall be credited to the City's CDBG 3 allocation. If the City is required to provide any funds toward the Project, any cost savings shall be 4 first used to reimburse the City for its contribution in excess of the total amount provided by this 5 Agreement. 6 16 C. Payment for advertising and award shall be based on the actual costs of 7 17 printing and noticing. 8 18 D. The County shall will not be bound by any agreement between the City District and its 10 20 E. The County may withhold payment of the final payment request made by 21 the District until evidence is submitted to the County that a maintenance plan has been prepared 22 and adopted for the improvements constructed with CDBG funds. 23 F. Upon the completion of the Project, the City District shall submit to the 24 County Community Development Division a 11 written request for final payment of costs, costs which 25 shall provide a detailed description of the Project 12 pay items and costs. The final pay request 26 shall be in accordance with Exhibit 2. The County shall not be obligated to make any payments 27 under this 13 Agreement if the request for payment is submitted by the City District more than sixty 28 (60) calendar days 14 after the NOC Notice of Completion has been filed with the County Recorder's ’s Office. An 1 extension to the sixty (60) 15 calendar day period may be granted by the Director prior to the deadline if the City 2 District can demonstrate 16 just cause for the delay. 17 F. 3 G. The County may withhold reimbursement payment of the final payment request made 18 by 4 the City District until a final POM, recorded NOC, and written summary of all Project work completed 19 with 5 CDBG and other funds, and evidence of compliance with the Section 3 clause, as specified 20 in 6 Sections III-P Q and IV-DC, have been submitted to the County. 21 G. 7 H. All requests for payment and supporting documentation shall be sent to: 22 8 Business Manager County of Fresno 23 9 Department of Public Works and Planning Financial Services Division ▇▇ ▇▇▇▇ ▇▇▇▇▇▇ ▇▇▇▇▇▇, ▇▇▇ ▇▇▇▇▇ ▇▇▇▇▇▇Fresno, ▇▇ ▇▇▇▇▇ 25 ▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇@▇▇▇▇▇▇▇▇▇▇▇▇▇▇.▇▇▇ (if submitted by email)CA 93721 26 H. 12 I. The City District shall establish accounting and bookkeeping procedures in 27 13 accordance with standard accounting and bookkeeping practices, including, but not limited to, 28 14 employee timecards, ; payrolls, ; and other records of all transactions to be paid with CDBG funds in 1 15 accordance with the performance of this Agreement. All records and accounts shall be availableavailable 16 for inspection by the County, the State of California, if applicable, the Comptroller General of the 17 United States, and HUD or any of their duly authorized representatives at all reasonable times for 18 a period of at least five (5) years following final payment under this Agreement, or the closure of 19 all other pending matters, whichever is later. The District shall certify accounts when required or 20 requested by the County. 21 J. The District, as a subrecipient of Federal financial assistance, is required to 22 comply with the provisions of the Single Audit Act of 1984 (31 U.S.C. Sections 7501 et seq.), as 23 amended. Whenever the District receives CDBG funds from the County for the Project, a copy of 24 any audit performed by the District in accordance with said Act shall be forwarded to the County

PAYMENT FOR THE PROJECT. 17 12 A. At monthly intervals, the City District shall submit a written request to the County 13 for 18 payment of specified costs incurred in the performance of this Agreement. The request for the 19 14 County to make such a payment shall be in accordance with the exemplar Project Pay Request 20 15 Form, attached as Exhibit 2, and incorporated by this reference. The request shall also be 22 17 with the amount of work that has been completed, and that the work is in accordance with the 18 construction contract 23 documents and this Agreement. The request for payment shall also be 19 accompanied by 24 documentation acceptable to the County, such as checks, invoices, or vouchers 20 for services or materials 25 purchased, contractor's costs, or other costs chargeable to the Project. 21 The first construction progress payment request shall also be accompanied by documentation 22 demonstrating that all construction-related required permits have been issued by the County. After 23 appropriate review 26 and inspection, the County shall make payment from CDBG funds provided in 24 this Agreement for 27 all eligible costs specified herein up to the maximum amount payable under 25 Section I. 28 26 B. Any savings realized in the final cost of the Project, due to Project cost 1 27 and/or scope of work reductions, liquidated damages, or any other reason, shall be used to reduce 2 28 the amount of this Project paid for with CDBG funds, and shall be credited to the City's CDBG 3 allocation. If the City is required to provide any funds toward the Project, any cost savings shall be 4 first used to reimburse the City for its contribution in excess of the total amount provided by this 5 Agreement. 6 1 C. Payment for advertising and award shall be based on the actual costs of 7 2 printing and noticing. 8 3 D. The County shall not be bound by any agreement between the City District and its4 its agents. 10 5 E. The County may withhold payment of the final payment request made by 6 the District until evidence is submitted to the County that a maintenance plan has been prepared 7 and adopted for the improvements constructed with CDBG funds. 8 F. Upon the completion of the Project, the City District shall submit to the 9 Division a 11 written request for final payment of costs, which shall provide a detailed description 10 of the Project 12 pay items and costs. The final pay request shall be in accordance with Exhibit 2 11 to this Agreement. The County shall not be obligated to make any payments under this 13 12 Agreement if the request for payment is submitted by the City District more than sixty (60) calendar 13 days 14 after the NOC has been filed with the County Recorder's ’s Office. An extension to the sixty 14 (60) 15 calendar day period may be granted by the Director prior to the deadline if the City District can 15 demonstrate 16 just cause for the delay. 17 F. 16 G. The County may withhold reimbursement payment of the final payment request made 18 by 17 the City District until a final POM, recorded NOC, and written summary of all Project work completed 19 with 18 CDBG and other funds, and evidence of compliance with the Section 3 clause, as specified 20 in 19 Sections III-P R and IV-D, have been submitted to the County. 21 G. 20 H. All requests for payment and supporting documentation shall be sent to: 22 21 Business Manager County of Fresno 23 22 Department of Public Works and Planning Financial Services Division ▇▇ ▇▇▇▇ ▇▇▇▇▇▇ ▇▇▇▇▇▇, ▇▇▇ ▇▇▇▇▇ ▇▇▇▇▇▇Floor Fresno, ▇▇ ▇▇▇▇▇ 25 CA 93721 24 ▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇@▇▇▇▇▇▇▇▇▇▇▇▇▇▇.▇▇▇ (if submitted by email) 26 H. 25 I. The City District shall establish accounting and bookkeeping procedures in 27 26 accordance with standard accounting and bookkeeping practices, including, but not limited to, 28 27 employee timecards, payrolls, and other records of all transactions to be paid with CDBG funds in 1 28 accordance with the performance of this Agreement. All records and accounts shall be available 1 for inspection by the County, the State of California, if applicable, the Comptroller General of the 2 United States, and HUD or any of their duly authorized representatives, at all reasonable times for