Payment Procedures and Approvals Sample Clauses
The Payment Procedures and Approvals clause outlines the steps and requirements for processing and authorizing payments under an agreement. It typically specifies how invoices should be submitted, the documentation required for approval, and the timeline for payment once approval is granted. By establishing clear procedures and approval mechanisms, this clause helps ensure timely and accurate payments while reducing the risk of disputes or unauthorized disbursements.
Payment Procedures and Approvals. 7.1 The Service Provider shall invoice the Authority in respect of the Charges:
7.1.1 monthly in arrears during the Call-Off Contract Term; or
7.1.2 at such dates or at the end of such other periods as may be specified in the relevant Call-Off Contract; or
7.1.3 if specified in a Call-Off Contract, on completion of each milestone. It is a condition precedent of the submission of an invoice on completion of a milestone that all preceding milestones specified in the relevant Call-Off Contract have been completed.
7.2 The Service Provider shall submit invoices to the address set out in each Call-Off Contract, each such invoice shall contain all information required by the Authority including the Agreement Number, relevant Call-Off Contract Number, SAP order number, the Authority Account Details, the Service Provider’s name and address, a separate calculation of VAT and a brief description of the Services provided. Invoices shall be clear, concise, accurate, and adequately descriptive to avoid delays in processing subsequent payment.
7.3 In the event of a variation to the Services in accordance with this Agreement or the relevant Call-Off Contract that involves the payment of additional charges to the Service Provider, the Service Provider shall identify these separately on the relevant invoice.
7.4 If the Authority considers that the Charges claimed by the Service Provider in any invoice have under the relevant Call-Off Contract:
7.4.1 been correctly calculated and that such invoice is otherwise correct, the invoice shall be approved and payment shall be made by bank transfer (Bank Automated Clearance System (BACS)) or such other method as the Authority may choose from time to time within 30 days of receipt of such invoice or such other time period as may be specified in the relevant Call-Off Contract;
7.4.2 not been calculated correctly and/or if the invoice contains any other error or inadequacy, the Authority shall notify the Service Provider and the Parties shall work together to resolve the error or inadequacy. Upon resolution, the Service Provider shall submit a revised invoice to the Authority.
7.5 No payment made by the Authority (including any final payment) or act or omission or approval by the Authority or contract Manager or Call-Off Co- ordinator (whether related to payment or otherwise) shall:
7.5.1 indicate or be taken to indicate the Authority’s acceptance or approval of the Services or any part of them or any act or omission of the Service Pr...
Payment Procedures and Approvals. 9.1 The Service Provider shall invoice the relevant Client in respect of the Charges in accordance with the Payment Terms.
9.2 No payment by the Client or any act or omission or approval by the Client shall
9.2.1 indicate or be taken to indicate the Client’s acceptance or approval of the Services or any part of them or any act or omission of the Service Provider, or otherwise prejudice any rights, powers or remedies which the Client may have against the Service Provider, or absolve the Service Provider from any obligation
9.2.2 prevent the Client from recovering any amount overpaid or wrongfully paid including payments made to the Service Provider by mistake of law or fact. Without prejudice to Clause 28, the Client shall be entitled to withhold such amount from any sums due or which may become due to the Service Provider or the Client may recover such amount as a debt under this Agreement or a Contract.
9.3 If any sum payable by the Client under the Contract is not paid when properly due then the Service Provider shall be entitled to recover interest on that sum from the due date until payment is made in full, both before and after any judgment, at the Interest Rate. The Parties agree that this Clause 9.3 is a substantial remedy for late payment of any sum payable under each Contract in accordance with section 8(2) Late Payment of Commercial Debts (Interest) Act 1998. The Service Provider is not entitled to suspend or delay performance of the Services as a result of any sums being outstanding.
Payment Procedures and Approvals. 5.1 The Consultant shall invoice the Authority in respect of the Fees and Charges monthly in arrears during or at such dates or at the end of such other periods as may be specified Schedule 2.
5.2 It is a condition precedent of the submission of an invoice on completion of a milestone that all preceding milestones specified in Schedule 2 have been completed.
5.3 The Consultant shall submit invoices to the address set out in Schedule 1, each such invoice shall contain all information required by the Authority including the Authority’s Account Details, the Consultant’s name and address, a separate calculation of VAT and a brief description of the Services provided. Invoices shall be clear, concise, accurate, and adequately descriptive to avoid delays in processing subsequent payment.
Payment Procedures and Approvals.
5.1 The Service Provider shall invoice the Authority in respect of the Charges:
1 As of 1 March 2021, additional provisions may be required if the VAT reverse charge applies to certain Services which are classified as construction services under the Construction Industry Scheme and where TfL is not the End User. Please refer to Commercial Technical Bulletin, Issue 67
Payment Procedures and Approvals. The Service Provider shall invoice the Authority in respect of the Charges monthly in arrears during or at such dates or at the end of such other periods as may be specified Section 6.
Payment Procedures and Approvals. 5.1 The Service Provider shall invoice the Authority in respect of the Charges:
5.1.1 where no Milestones are specified in Schedule 4, at such dates or at the end of such periods as may be specified in Schedule 1; or
5.1.2 if specified in Schedule 4, on completion of each Milestone provided that any preceding Milestones have been completed in accordance with the Contract,
5.2 The Service Provider shall submit:
5.2.1 PDF Invoices via email to the email address set out in Schedule 1 and shall ensure that each PDF Invoice has a unique file reference and be a separate PDF file; or
5.2.2 electronic invoices via the Electronic Invoicing Platform and in compliance with the Electronic Procure-to-Pay (eP2P) Vendor Handbook; and each such invoice shall contain all information required by the Authority including the Contract Reference Number, SAP order number, Service Provider’s name, address and bank account details to which payment should be made, a separate calculation of VAT, the Authority’s name and address and a brief description of the Services provided. Invoices shall be clear, concise, accurate, and adequately descriptive to avoid delays in processing subsequent payment. PDF Invoices, which are sent to the Authority via email, are taken to have been received at the time of transmission. Electronic invoices are taken to have been received at the time when they are transmitted to the Authority via the Electronic Invoicing Platform.
5.3 In the event of a variation to the Services in accordance with the Contract that involves the payment of additional charges to the Service Provider,
Payment Procedures and Approvals. The Service Provider shall invoice the Authority in respect of the Charges:
Payment Procedures and Approvals. 5.1 The Service Provider shall invoice the Authority in respect of the Fees and Charges monthly in arrears during or at such dates or at the end of such other periods as may be specified Schedule 2.
5.2 It is a condition precedent of the submission of an invoice on completion of a milestone that all preceding milestones specified in Schedule 2 have been completed.
5.3 The Service Provider shall submit invoices to the address set out in Schedule 1, each such invoice shall contain all information required by the Authority including the Authority’s Account Details, the Service Provider’s name and address, a separate calculation of VAT and a brief description of the Services provided. Invoices shall be clear, concise, accurate, and adequately descriptive to avoid delays in processing subsequent payment.